Attach 3. Q&A - JBSA Randolph Replacement PVC Fill - FA301625Q0134.pdf

Questions & Answers

Notice ID FA301625Q0134

B 498, Randolph - Removal, replacement, and disposal of the Polyvinyl Chloride Fill and Drift Eliminators for four Cooling Tower Cells

Site Visit Date: 13 May 2025 Time: 11am Location: JBSA Randolph AFB

Q1 - What military safety manual are we going from? Ex: EM 385-1 for Army standards. All of our safety certifications are for the EM 385-1.

** Once we figure question number 1, we can properly submit Site Specific Fall Protection and Confined Space plans, to include gas monitoring.

A1 – Contractor can utilize EM 385-1 for Army Standards Section 21. D. Attached you will find the safety manual (Attachment 4 - EM 385-1 USACE Safety and Fall Protection) for your reference.

Q2 - Who is performing LOTO for the work being completed on the towers? Is this a third party vendor or is it the contractor?

A2 – If LOTO is referring to lock out tag out CE HVAC shop will assist the contractor with this procedure as referred to on section B on the SOW

Q3 - Who is providing the Forklift for use on the project? Are we providing the operator?

A3 – The Contractor shall provide all required materials, equipment and personnel required to complete this project as referred to the SOW section scope of work.

Q4 - Can we have contact info for the Safety person responsible for the project?

A4 – The Project Manager will be main POC responsible for the project. As a reminder it is the contractor’s responsibility to have their safety personnel/safety plan on site and can reference the safety manual from EM 385-1 Army Standards Section 21. D.

Q5 - Can you please clarify what you want removed and replaced? Do you only want the fill material and drift eliminators removed and replaced? Do also want the louvers removed and replaced? Are there any other items that you want removed and replaced?

A5 – Contractor shall remove and replace only the Fill Material and Drift Eliminators according to the SOW.

Q6 - Can you please clarify where we can set up and park for the project?

A6 – Parking is very limited due to ongoing construction Parking will be reserved once Contract is awarded.

Q7 - Please provide the extend of the work area surrounding Building 498 the government will provide. At present, there is no space adjacent to the cooling towers. The construction of the nearby building has their construction fence butting against or very near B498. The work will require the use of a crane to lift panels and facilitate the cleaning activities. How much area surrounding B498 will the government make available for unobstructed access for our crane operators to safely support the cleaning operations?

A7 – Once contract is awarded CE will identify with contractor all necessary areas needed so contractor has sufficient space to conduct this project safety and efficient.

Q8 - During the site walk discussion was made to the COR of the specific AF Manuals to be followed for safety and unit O&M. Will the government provide soft copies of these manuals?

A8 – Attached you will find a copy of the safety manual (Attachment 4 - EM 385-1 USACE Safety and Fall Protection)

Q9 - Per the RFQ, the Period of Performance is from June 2, 2025 through July 2, 2025.

Typically, the materials will have a lead time of 6 to 8 weeks from the date of order. We feel good about having roughly a month to perform the actual on-site work; however, there will need to be a lead time from the date of award to the date of receiving materials.

A9 – Government understands that there will be a material lead time. Once the material arrives contractor can have 45 days to perform the on-site work .

Q10- Per the RFQ, the Responses are due at 10:00am on May 26th, which is Memorial Day. Is this the actual due date?

A10 – The response due date has been extended to 10:00am on May 27th, 2025.

Laydown Area

Entry Point/Potential Parking on the Left

Parking on the left