FA301624Q5192 Dorm Camera RFQ (1).pdf

Request for Quote (RFQ) – FA301624Q5192

Dorm Surveillance Camera Equipment (The quote shall be effective until 30 September)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate Request for Quote (RFQ) will not be issued.

All quotes are due: Tuesday, 3 September 2024 at 2:00pm Central Daylight Time (CDT) via email to CS: Andrew Hernandez; email: andrew.hernandez.24@us.af.mil and CO: Emily Deck Sanders; email: emily.deck_sanders@us.af.mil

Solicitation number FA301624Q5192 is issued as a Request for Quotation (RFQ). This requirement is for the purchase, removal, and installation of a new dorm surveillance system and additional camera equipment that is compatible and can reutilize existing Digital Watchdog government cameras.

This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Regulation (FAR) 2024-05, effective 22 May 2024 and Defense Federal Acquisition Regulation Supplement (DFARS) DFARS Change 07/29/2024, effective 29 July 2024.

This requirement is set aside 100% for Small Business Concerns ONLY. The NAICS code is 561621 Security Systems Services with a size standard in millions of dollars $25M. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a current small business will not be considered for award.

NOTE:

Please provide a quote for all line items. Failure to quote on all items may render the quote as unacceptable and ineligible for award consideration.

ITEM DESCRIPTION QTY Unit Unit Price Total Price

Surveillance System and components(In accordance with the SOW)

EA

Compatible surveillance cameras

75” TV for viewing surveillance cameras mailto:andrew.hernandez.24@us.af.mil

Removal/Installation (In Accordance with the Statement of Work to include the Government furnished equipment)

Total:

Provision 52.212-1: Instructions to Offerors – Commercial Items and services, applies to this acquisition.

Basis for Award: 502D CONS/JBKCA will issue a single firm fixed-price purchase order to the vendor who is determined to quote the best value to the Government.

Provision 52.212-2: Evaluation – Commercial Items and services, applies to this acquisition.

ADDENDUM TO FAR 52.212-2 EVALUATION PROCEDURES

Reference FAR 52.212-2, paragraph (a) is hereby tailored as follows:

(a) Best value determination will be based on a Lowest Price Technically Acceptable approach. The Government will award a single contract resulting from this RFQ to the responsible quoter whose quotes the lowest overall price, and the supplies/services are found technically acceptable.

1. Price. Since award will be based on initial responses, the Contractor is encouraged to quote its most advantageous pricing up front, to include discounts, in the initial response. The quote must be submitted for all line items. Contractors are required to accurately complete the Schedule of Supplies/Services (Reference Atch 3). Incomplete Schedule of Supplies/Services or quotations could indicate lack of understanding of the requirement and may result in the entire quotation being determined unacceptable or eliminated from further consideration. The government will first rank quotations in order from lowest to highest total price (for all items).

2. Technical. The three (3) lowest priced quotations will then be evaluated to determine if they meet the salient characteristics in accordance with the SOW, including but not limited to the compatibility with the existing government cameras and schedule of completion date listed in the SOW. The government reserves the right to evaluate more than three (3) quotations, as deemed necessary, and will do so in order of the next lowest priced.

The Technical Factor shall be rated acceptable or unacceptable as follows:

Evaluation Criteria Acceptable Unacceptable

1.3 New Cameras:

• Replace Broken and install new 9 – surveillance cameras with anti-vandalism option and can see clearly at 60 feet.

• Install additional new 11 – surveillance cameras in various locations with anti-vandalism option and can see clearly at 60 feet.

• Provide license for each new surveillance cameras and connect to new surveillance system.

• Replace and install new wiring and switch to connect new cameras to the new surveillance system.

• Replace existing monitor with new and install one additional monitor for the new surveillance cameras.

• Test and adjust view angles to the new surveillance system and cameras for functionality.

• Updated PDF Drawing of Locations and Equipment.

1.3 Recording Devices:

• NVR vs DVR, must show compatibility with existing government cameras still operational in B861.

• Verify location and provide power supply with appropriate compatibility.

• Provide surveillance system with recording ability over 24 hours or more period.

• Provide new cables, connectors, parts, and any other necessary equipment to accomplish the job.

1.3 Viewing Ability:

• Install and wall-mount (2) - 75 inch or larger TV to view surveillance cameras in breakdown pattern with remote viewing capability.

4.2 Removal: The Contractor shall provide all parts, materials, equipment, tools, transportation, and personnel necessary for removal of existing surveillance cameras, DVR, hardware, and associated components such as wiring and tubing identified location as described in this SOW.

4.3 Installation: The Contractor shall provide all parts, materials, equipment, tools, transportation, and personnel necessary for installation of the new dormitory surveillance cameras system replacement. The Contractor shall provide complete installation to include all new wiring and connections necessary to enable a completely functional system.

Mandatory Registrations: To be eligible for award, registration with the System for Award Management (SAM) must be current. To register or update SAM go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

Site Visit: A site visit will be held upon request only. Must submit your request NLT Friday 23 August 2024, at 2:00 PM CT.

Delivery: Delivery shall be FOB Destination, with all associated costs included in the price of each CLIN noted above.

Delivery Addresses: 12 TRS/MTF

10474 H St West, Bldg. 861 JBSA Randolph, TX 78150

Mandatory Requirement: Due to the bona fide need rule, shipping product will not suffice.

The contractor must physically be onsite performing work on this requirement on or before Monday 30 September 2024.

Attachment(s):

1- Statement of Work (SOW) 2- Applicable Clauses and Provisions 3- Schedule of Supplies/Services 4- Wage Determination http://www.sam.gov/portal/public/SAM/