Attachment 1 SOW- Dorm Surveillance Cameras B861.pdf

Attachment 1

STATEMENT OF WORK (SOW)

12 TRS

Video Surveillance System Update

1. GENERAL: This requirement is for the purchase and installation of Video Surveillance System. The Government shall not exercise any supervision or control over the contract service providers performing installation related to this purchase. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Video Surveillance System as defined herein, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Removal and replacement of current video surveillance system on Dormitory Building 861 for 12 Training Squadron (TRS). Current system includes 37 cameras and one 75” television. Original analog system place was installed 2009 and the newer system that is currently in place was installed in 2018. Currently, nine surveillance cameras are not working due to rodent and weather conditions. Current system can distinguish between individuals but does not provide full coverage of west side of building or a 360-degree view of common areas, which is why we are installing an additional 11 new surveillance cameras. Surveillance is requested to assist Military Training Leaders (MTLs) after duty hours and weekends.

1.3. Objectives:

Cameras:

• Replace and install new 9 – in current location, surveillance cameras with anti-vandalism option and can see clearly at 60 feet.

• Install additional new 11 – surveillance cameras in various locations with anti-vandalism option and can see clearly at 60 feet.

• Provide license for each new surveillance cameras and connect to new surveillance system.

• Replace and install new wiring and switch to connect new cameras to the new surveillance system.

• Replace existing television with new and install two new televisions for the new surveillance cameras.

• Test and adjust view angles to the new surveillance system and cameras for functionality.

• Updated PDF Drawing of Locations and Equipment.

Recording devices:

• NVR vs DVR

• Verify location and provide power supply with appropriate compatibility.

• Provide surveillance system with recording ability over 24 hours or more period.

• Provide new cables, connectors, parts, and any other necessary equipment to accomplish the job.

Viewing ability:

• Install and wall-mount (2) - 75 inch or larger TV to view surveillance cameras in breakdown pattern with remote viewing capability.

1.4. Scope: The contractor shall provide all parts, materials, equipment, transportation, and personnel necessary for removal and disposal of existing camera surveillance system and associated hardware. The Contractor shall subsequently install new replacement camera surveillance system and all associated hardware/software. The Contractor shall provide complete installation to include all wiring and connection necessary to enable a completely functional system. Delivery and contact performance will be at Bldg. 861, 12 Training Squadron (TRS)/Military Training Flight (MTF), JBSA-Randolph, Texas 78150.

1.5. Period of Performance: The period of performance shall be 60 calendar days, exclusive of product ordering lead time and/or delivery.

1.6.2. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Contractors will provide a list of employees with full name, date of birth and driver’s license numbers.

1.6.4. Place of Performance: The work to be performed under this contract will be performed at:

12 TRS/MTF

10474 H St West, Bldg. 861 JBSA Randolph, TX 78150

1.6.5. Security Requirements: The contractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population, nor shall the contractor employ persons under this contract who have an outstanding criminal warrant. Contractors will provide a list of employees performing work to the project manager no later than seven (7) business days prior to work starting. The list will contain workers full name, date of birth and driver’s license number. Security Forces will perform a background check of individuals on the list. Workers will contact the project manager prior to arriving on base. An assigned escort will meet the workers at Visitor Control Center and will escort the workers to and from.

1.6.5.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.6. Contractor POC: The contractor shall provide a primary and alternate POC to be responsible for the performance of work under this contract. The alternate shall act for the contractor when the primary is absent, and shall be designated, in writing, to the Contracting Officer. The primary or alternate POC shall have full authority to act for the contractor on all contract matters relating to any issues that may arise during work performance. The primary or alternate POC shall be available between 0730-1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.7. Identification of Contractor Employees: All working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation in meetings is appropriately disclosed. Contractor’s personnel will not be required to obtain and wear badges in the performance of any service.

1.6.8. Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.9. Contractor Registration of Vehicles on JBSA-Randolph Air Force Base: All contractor or contractor employees’ vehicles used for the performance of this contract shall maintain current registration and safety inspection. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on JBSA-Randolph Air Force Base.

1.6.10. Access to Installation during Force Protection Conditions (FPCONs): Force protection conditions could fluctuate and could reduce access to JBSA-Randolph Air Force Base. Contractors should be aware that the time taken enter JBSA-Randolph Air Force Base could be impacted and should plan accordingly when entering the base.

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services: The Government will provide a Military Training Flight members to unlock and lock facility at the beginning and end of the duty.

2.2. Facilities: The Government will provide the necessary workspace for the contractor to perform necessary installation and upgrade to include desk space, telephone, and restrooms.

2.3. Utilities: The Government will provide utilities in the facility for availability for the contractor’s use in performance of tasks outline in this SOW. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.4 Existing Product to be reused: 28 Digital WatchDog DWC-MV82WiA. The new surveillance system must be compatible with Digital Watchdog manufacture approved third party brands for seamless connectivity and use of the existing cameras.

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1. General: The Contractor shall furnish all supplies, equipment and services required to perform work under this contract that are not listed under Part 3 of this SOW.

3.1.1. The Contractor shall provide an Electronic As-Built Drawing (PDF and/or AutoCAD) following the completion of all work to 502 CES and 12 TRS/MTF and provide those as part of the final functional test.

3.1.2. The Contractor shall provide the Contracting Officer a primary and alternate POC to be responsible for the performance of work under this contract.

3.1.3. The Contractor shall provide a list of employees performing work to the project manager no later than seven

(7) business days prior to work starting. The list will contain workers full name, date of birth and driver’s license number.

3.1.4. The Contractor shall provide all training materials to include all manuals, presentations or documents associated with training.

3.1.4.1. The Contractor shall provide on-hand training for operation of the system.

3.1.5. The Contractor shall provide all equipment manufacturer manuals/pamphlets and industry standard warranty information upon completion of work.

3.1.6. The Contractor shall provide a written standard warranty plan for providing technician response within a reasonable time from call origination.

3.1.7. The Contractor shall provide a written work order at completion of performance for Government signed acceptance.

3.2. Materials and Equipment: The Contractor shall provide all necessary materials and equipment to include all hardware and consumables to meet the requirement within this SOW. Major components requirements include the following:

3.2. Replace all existing broken surveillance cameras and its system and install additional 20 new surveillance cameras (see attachment layout).

3.2.1. Camera:

3.2.1.1 Dome Anti-Vandalism option

3.2.1.2. 65ft IR FF or greater

3.2.1.3. Have the ability to see faces clearly at a distance of 60 ft

3.2.1.4. Digital not Analog

3.2.2. Recording devices:

3.2.2.1. NVR vs DVR

3.2.2.2. Power Supply with appropriate compatibility

3.2.2.3. Recording ability over 24 hours or more period

3.2.3. New cables, connectors, parts and any other necessary equipment to accomplish the job

3.2.4. Viewing ability:

3.2.4.1 (2) - 75 inch or larger TV to view cameras in breakdown pattern

3.2.4.2. Wall Mounted and secured.

3.2.4.3. Remote viewing capability

4. Services:

4.1. Basic Services. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and non-personal services necessary to perform replace of dormitory surveillance camera system replacement. Installation of the new dormitory surveillance camera system replacement shall enable military training leaders the ability to clearly identify personnel during daytime and nighttime. Additionally, cover all avenues of approach and common area with viewing display on two 75+ inch television in breakout displays of all surveillance cameras. Including all components and hardwire associated to the project.

4.2. Removal Services. The Contractor shall provide all parts, materials, equipment, tools, transportation, and personnel necessary for removal of existing surveillance cameras, DVR, hardware, and associated components such as wiring and tubing identified location as described in this SOW. The existing television will be removed from the wall but giving to the Military Training Leaders for reallocation.

4.3. Installation. The Contractor shall provide all parts, materials, equipment, tools, transportation, and personnel necessary for installation of the new dormitory surveillance cameras system replacement. The Contractor shall provide complete installation to include all new wiring and connections necessary to enable a completely functional system.

4.3.1. The Contractor shall comply with the following regulations and codes: local codes and ordinances and the National Fire Protection Association (NFPA) 70®, National Electrical Code (NEC)®, 2014 Edition.

4.3.2. The Contractor shall coordinate with the 502 CES for electrical installation acceptance.

4.3.3. The Contractor shall conduct commissioning and perform function test with 12 TRS personnel upon installation completion and prior to acceptance.

4.4. Clean-up and Refuse Removal. The Contractor shall ensure that the location be kept in such a manner as to not pose a safety risk, impede traffic, or unduly hinder Government operations while work is being performed. All contractor-generated refuse and waste shall be removed daily by the Contractor to a disposal site located outside the physical boundaries of the Installation.

5. Attachment/Technical Exhibit List:

5.1 Attachment 1/Technical Exhibit 1 – Building Drawings for first and second floor attached. Circles represent current camera locations that will need to be updated. The squares are the locations that will require existing cameras that are broken to be replaced with new installation. The following cameras are the ones that need replacing ONLY: C-9A, C-10A, C-11A, C-11B, C-14A, C-15A, C-16A, C-17A, AND C-18.