Statement of Work - 27 August.pdf

STATEMENT OF WORK

PURCHASE, INSTALLATION, REMOVAL, AND DISPOSAL OF XL FULL

MATTRESSES, BOX SPRINGS, HEADBOARDS, AND BEDFRAMES FOR

JOINT BASE SAN ANTONIO - RANDOLPH, DORMITORY BUILDING 394

1. PROJECT DESCRIPTION: The contractor shall provide all management, labor, material, equipment, tools, delivery, transportation, and incidentals necessary to accomplish the work as required by this Statement of Work (SOW). The Contractor shall provide, install, and set up full-size XL mattresses, full-size XL box springs, headboards, and bedframes for the Joint Base San Antonio (JBSA) Randolph dormitory located in building 394. The work also requires removing and disposing of all the designated mattresses, box springs, headboards, and bedframes currently stored within the facility in accordance with (IAW) industry standards and local, state, and federal regulations. The removal and installation process shall be done IAW the project phases listed below with minimal disturbance to the students residing throughout the facility. The Contractor shall detach all old headboards and bedframes, mattresses, and box springs from the current units and properly dispose of them off the military installation. The Contractor shall attach the new headboards, bedframes, mattresses, boxsprings and assemble as a complete bed unit in each dorm room. The Contractor shall do a one (1) for one (1) swap, replacing the old mattresses, box springs, headboards, and bedframes with the new ones as instructed by the listed Program Manager (PM). The Contractor shall consult with the PM for all project concerns.

2. SITE LOCATION: The facility site shall be at building 394 with a physical address of 525 C East Street, JBSA-Randolph, AFB, Universal City, TX 78148.

3. SITE DESCRIPTION: JBSA-Randolph building 394 is a three (3) story dormitory complex with full access to four (4) stairwells, two in the middle and two on both ends of the building. There is one (1) elevator located in the middle of the building. The hallway is 38” inches wide. The Contractor shall initially be aware of the physical construction and access of the three (3) story dormitory complex; walk the outside stairwells in the middle and on both ends of the building to ensure safe and clear passageways to properly deliver and remove the noted furnishings as described in this SOW.

Building 394 will be occupied with residents for the duration of this project. All personal items shall be secured and locked away.

4. PROJECT DESCRIPTION: This project requires the purchase and delivery of 84 mattresses, 84 box springs, and 84 headboards and bedframes, as well as the removal and disposal of the old furnishings as noted throughout the dormitory building 394. The following items listed shall be delivered, assembled, and installed in each of the 84 bedrooms dorm rooms:

5. SALIENT CHARACTERISTICS:

a. Solid Wood Headboard and Heavy-Duty Frame

Dimensions: +/-3 (three) inch on dimensions variance acceptable:

i. Full Size Solid Wood Headboard: 56 ¾” W x 2 3/8” D x 40” H.

ii. Heavy-Duty Frame: 53” W x 76” L x 8 ¾” H. Metal powder coated bed frame with center support bar with ability to be secured/bolted to full size frame.

iii. Contractor shall ensure the headboard and frame connect.

b. Full XL Size Box Spring

i. 53" W X 80" L X 6" H; blue nylon full XL size box spring. Made with an extra heavy-duty 9-gauge coil wire. The round border will be 3-gauge and made with high-carbon steel. Made with a grid top construction mounted on a 7-slat wood frame. Insulated with a 5/8” bonded synthetic pad.

Reinforced with wraparound corner guards.

c. Full XL Size Mattress

i. 53" W X 80" L X 11" H blue nylon mattress, reversible, two-sided. 14-gauge tempered spring wire, 6-gauge border wire, edge support contract beams 5” corner pads (4) added for extra support, fiber insulator pad – 2

oz. / ft.2 - each side, 1 ¾” topper foam each side, non-woven padding – 2

oz. – each side, 6 lb. (3 oz. / ft. 2) cotton felt batting added for comfort each side, 210 denier blue nylon waterproof quilting (cover) with breathable urethane backing each side.

The Contractor shall deliver the new units to JBSA Randolph building 394 and assemble, install, and confirm full operational use of all newly installed mattresses, box springs, headboards, and bedframes. The end product must all fit together for a Full XL size bed. Testing of new mattresses, box springs, headboards, and bedframes consists of ensuring the furniture is solidly sitting on the floor and there is no visible damage to the product. The Contractor shall ensure the bedframe supports the box spring and the mattress from the headboard and within twelve (12) inches of the end of the foot of the box spring and mattress. The Contractor shall remove and dispose of the old mattresses, box springs, headboards, and bedframes from building 394 off the military installation and strictly IAW industry disposal standards. The Contractor shall deliver, assemble, install, and physically test all newly assembled bed units to ensure all units are

Item: Quantity:

Solid Wood Headboard and Heavy-Duty Bedframe 1 set per room

Full XL Size Box Spring 1 per room

Full XL Size Mattress 1 per room

A M E N D M E N T complete, fully operational, and work properly as intended before finally departing from the work site.

6. PROJECT SCHEDULE: The Contractor shall disassemble and remove the old mattresses, box springs, headboards, and bedframes and install the new bed units the same day during each of the three (3) phases as noted below. The Contractor shall ensure all mattresses, box springs, headboards, and bedframes are delivered, assembled, and installed into building 394. The Contractor shall contact the onsite PM to schedule and confirm delivery. The Contractor shall finish each floor before moving to the next Phase.

a. Phase 1: The Contractor shall disassemble and remove all old headboards, mattresses, box springs, and bedframes from occupied rooms on the first (1st) floor of building 394. The Contractor shall do a one (1) for one (1) swap, replacing the old mattresses, box springs, headboards, and bedframes with the new ones as they are being removed from the facility. All new headboards, mattresses, box springs, headboards, and bedframes shall be installed according to industry standards.

b. Phase 2: The Contractor shall disassemble and remove all old headboards, mattresses, box springs, and bedframes from occupied rooms on the second (2nd) floor of building 394. The Contractor shall do a one (1) for one (1) swap, replacing the old mattresses, box springs, headboards, and bedframes with the new ones as they are being removed from the facility. All new headboards, mattresses, box springs, and bedframes shall be installed according to industry standards.

c. Phase 3: The Contractor shall disassemble and remove all old headboards, mattresses, box springs, and bedframes from occupied rooms on the third (3rd) floor of building 394. The Contractor shall do a one (1) for one (1) swap, replacing the old mattresses, box springs, headboards, and bedframes with the new ones as they are being removed from the facility. All new headboards, mattresses, box springs, and bedframes shall be installed according to industry standards.

The estimated time for completion of this project shall allow approximately 45 to 90 days after award through continued communications with the assigned government point of contact (POC). If there is a longer lead-time required, the Contractor shall make this known at the time of contract award.

7. STORAGE AND PARKING: The Contractor shall safely and temporarily store all materials, equipment and tools at ground level and only in designated areas as instructed by the onsite PM. Preexisting furnishings being removed from building 394 shall be transported to the Contractor’s disposal site and disposed of in the refuse disposal container(s) provided by the Contractor. The Contractor shall not store any refuse disposal containers that do not fit within the designated disposal area. Parking shall be available and within the vicinity of the job site and within the designated parking lot area only. The Contractor shall NOT park any vehicle on or near the grass area at any time to remove or upload any furnishings.

8. INSTALLATION ACCESS: The Contractor and its employees shall meet minimum security requirements to gain access on to Joint Base San Antonio (JBSA) Randolph, Texas. A ten (10) day advance notice is needed for a base access pass, and any person with an unfavorable background history may not be able to enter the military installation.

A base access pass for an employee without a U.S. Driver’s License or US State issue ID card may take longer.

The Contractor shall obtain all required installation passes for contractor personnel by providing each employee’s full name, date of birth, driver’s license/ID information and country born to the PM identified within this document. The Contractor’s personnel shall be able to produce personal identification when required by current force protection conditions or special instructions.

The Contractor’s personnel shall wear an identifiable outer garment (company shirt) or badge which clearly identifies a contract employee. The badge shall contain the employee’s name, contractor's name and/or special company identifier when and/or (a/o) if confronted.

9. HOURS OF OPERATION: The Contractor shall perform all delivery and installation work during regular business hours as indicated: 8:00 A. M. to 4:00 P. M., Monday through Friday and never during any weekend or Federal holiday (e.g. New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, etc.)

10. WORKMANSHIP: The Contractor shall perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with the prevailing industry standards. The Contractor shall provide all material to protect all floors, carpeted areas, walls, carpeting from damage and soil during the moving and installation. The protective materials shall not be bolted, glued, or stapled to floors, carpeted areas, walls, ceilings, or doors but instead shall either be free standing or braced so as not to cause any damage.

11. ACCESSORIES AND INCIDENTALS: The Contractor shall report all incidentals necessary to the PM prior to completion of project. Any damage caused by the Contractor shall be the responsibility of the Contractor to replace immediately or as agreed upon by the PM and/or the Contracting Office and at no additional cost to the Government.

12. REMOVAL AND DISPOSAL: The Contractor shall, and without haste, remove and dispose of the old mattresses, box springs, headboards, and bedframes noted in this SOW promptly as stated above. The Contractor shall provide his or her own storage of the removed furniture slated for disposal to ensure all old units are properly disposed of. The use and disposal of any on-base refuse containers/dumpsters is NOT authorized. The Contractor will coordinate with the end-user/onsite PM to determine the authorized location of roll-off dumpsters and storage containers or enclosed semi-trailers for the loading of removed furnishings.

13. INSTALLATION PM: The installation date shall be coordinated between the end-user (PM) and the 802 CES/CEIHD. The PM must be contacted to confirm the delivery dates and times, at minimum 72 hours prior to arrival and delivery, to ensure clear acknowledgement of all requirements and to ensure proper access onto the JBSA Randolph Installation.

14. SUBMITTALS: The Contractor shall provide product data on all specified furnishing products to the designated onsite PM.

15. QUALITY ASSURANCE: The PM shall inspect all work performed by the Contractor.

Work performance shall be deemed satisfactory and acceptable to the government when the 802 CES/CEIHD declares the project satisfactory.

16. CLEANUP: The Contractor shall collect and dispose of all trash, debris, refuse, garbage, etc., which has been generated by the vendor and remove all items from the site and properly dispose of all articles provided by their company outside the installation. The Contractor must provide their own dumpster and is not allowed to use any existing onsite refuse/disposal containers.

17. PROTECTION: The Contractor shall take precautions to prevent damage to government property. The Contractor shall repair or replace damaged items at no additional cost to the government.

18. COMPLETION OF WORK: The Contractor shall ensure work for this project is performed IAW this Statement of Work and be fully operational at the completion of work for this project.

19. ENVIRONMENTAL REQUIREMENTS: The Contractor shall perform all work IAW federal, state, and local environmental regulations.

20. WARRANTIES: Contractor shall provide all commercial warranties for a period of not less than one-year from the date of installation/acceptance/delivery for all issued furniture items.

END OF STATEMENT OF WORK

ATTACHMENT A (Dormitory Room Layout)