SOW FOR JBSA LAK DLI Mattresses B7065 - CS 7.24.24 Final.pdf

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STATEMENT OF WORK

Delivery/Installation/Removal/Disposal of Dormitory Mattress and Pillows at

Joint Base San Antonio Lackland for Building 7065

PROJECT DESCRIPTION:

The contractor shall furnish all labor, supervision, materials, supplies, tools, equipment, and expertise necessary to perform the delivery and installation of new twin mattresses and standard pillows. The Contractor shall deliver, install, remove, and dispose of all the existing mattresses and pillows currently stored within the facility in accordance with (IAW) industry standards and local, state, and federal regulations. The contractor shall remove and properly dispose of all existing mattresses and pillows off the military installation in accordance with industry standards. The Contractor shall consult with the Program Managers (PM) for all project concerns.

SITE LOCATION: The delivery and removal facility location shall be at building 7065 dormitory and physically located at 107 Carswell Ave, JBSA-Lackland Texas 78236.

SITE DESCRIPTION: Building 7065 is a three (3) level/story facility with one open bay on second floor (Female) and the other three bays are located on 3rd floor. There is no elevator accessibility, and all new and replacement units must be removed and replaced using stairwell access as directed by the PM. The internal stairwell leads to the open bay access on second and third level which is where units shall be installed and removed accordingly. Throughout the installation process building 7065 will not be occupied with students and the contractor shall move about the facility as necessary to complete the required process.

MINIMUM SALIENT DLI TWIN MATTRESS CHARACTERISTICS: The Contractor shall provide 276 each dormitory twin mattresses with the below salient characteristics for the 637th Defense Language Institute (DLI). The twin mattresses shall be 36 inches wide, 75 inches length, and 6-8 inches in depth with no other variances in size to ensure the twin mattress fit the already in place beds properly. Salient twin mattress characteristics shall include the following:

• Reversible (Two-Sided) Mattresses (Navy/Dark) Blue Nylon: 36W x 75L x 6-8 Depth

• Outer Cover o Waterproof/Stain Resistant o Antifungal, Antibacterial and bed bug resistant o Non-Allergenic o Odor Free o Flame Retardant o Anti-Static

• Stitching: inverted seams/ bonded Nylon thread and lock stitched

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• Layers:

o 234 Innerspring Coil Unit, 13 Guage Bonnell Type Coils with 6 Gage Border

Rods o 5-Inch Coner Pads for Extra Support o Fiber Insulator Pad on each side o Half inch Topper Foam on each side o Non-Woven Padding on each side o Waterproof Quilting padding with Breathable Urethane Backing o Include Four-pound Cotton Felt Batting for comfort on each side

• Warranty shall be industry standard not to be less than 1 year

MINIMUM SALIENT PILLOW CHARACTERISTICS

The Contractor shall provide 250 pillows, 20 inches width X 26 inches length for building 7065 dormitory. Salient pillow characteristics shall include the following:

• 20” W x 26” L

• Blue or White T-180 Outer Cover for long wear

• 100% Polyester Filled

• Anti-bacterial

• Anti bedbug

HOURS OF OPERATION: The awarded contractor shall perform all work during the hours of 8:00 AM to 3:30 PM, Monday through Friday. Any related work required outside of normal business hours shall be requested from and approved by the Contracting Officer. The awarded contractor is not required to perform work during federal holidays such as the following, i.e., (New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, etc.).

PROJECT MANAGEMENT:

The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the term of this project. The single POC shall serve as liaison for the customer representatives to ensure the delivery of mattresses and pillows. All pertinent communications should be written or confirmed in writing.

PROJECT POINTS OF CONTACT:

The contractor shall contact the primary PMs, Mr. Roosevelt Thompson or the alternate John Tristan for any related concerns. The contractor shall only contact the PMs during regular office hours.

CONTRACTOR RESPONSIBILITY:

The Contractor shall be responsible for any damage to the building which occurs throughout the delivery installation and disposal process. It is incumbent upon the contractor to identify any existing damage to the building by means of a pre-Installation and delivery walk-thru, and submissions of checklists to the designated agency POC on site. The contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all

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The contractor shall remove and dispose all designated mattresses and pillows being replaced. The contractor shall ensure an adequate vehicle is available for removal of the old disposable items and is on site before or during the delivery of the new mattresses and pillows.

ACCEPTANCE/INSPECTION: The contractor shall manage ordering, shipment, delivery and installation of all new mattresses and pillows until final acceptance by the designated Government PMs. The Contractor and PM(s) shall verify and inspect all items to ensure that no damage has occurred to the mattresses during delivery and installation.

QUALITY ASSURANCE: The contractor shall deliver all Items specified, deliverables shall be new and not used or factory refurbished. The Government may require replacement of nonconforming supplies or performance of non-conforming services at no increase in the contract price. Any disputes in this area must be brought to the attention of the PM and the Contracting Officer immediately.

The Government PM shall inspect all work performed by the contractor and ensure all received items are deemed satisfactory and fully acceptable. Directly following the PMs inspection and satisfactory acceptance the PMs shall contact the contracting officer representative COR via email of the final status.

COMPLETION OF WORK: The contractor shall ensure that work for this project is performed in accordance with the criteria herein, and that all relevant materials, finishes, equipment, and systems shall be fully operational at the completion of work for this project.

For the project to be considered completed, work performance shall be deemed satisfactory and acceptable to the government. Work performance shall be deemed satisfactory and acceptable by the government when the Mr. Thompson and/or Mr. Ingram Tristan declares the project satisfactory and complete. Thereafter, the contractor shall submit voucher for payment via the Wide Area Workflow processes.

INSTALLATION ACCESS: The awarded contractor and all employees shall meet minimum security requirements to gain access on to Joint Base San Antonio (JBSA) Lackland, Texas. A ten (10) day advance notice is needed for a base access pass, and any person with unfavorable background history may not be able to enter the military installation. A base access pass for an employee without a U.S. Driver’s License or US State issue ID card may take longer.

The contractor shall obtain all required installation passes for contractor personnel by providing the employees full name, date of birth, Driver’s License/ID information and Country born into the Government Representatives/PMs identified within this document.

Contractor personnel shall be able to produce personal identification when required by current force protection conditions or special instructions.

The contractor personnel shall wear an identifiable outer garment (company shirt) or badge which clearly identifies a contract employee. The badge shall contain a name of employee

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CLEAN-UP: All debris and rubbish resulting from this requirement shall be disposed of by the contractor off Government property. Contractor shall provide their own disposal containers for contractor generated refuse throughout this requirement. The Government will designate a location for a contractor provided dumpster, if necessary. The government will not provide any disposal containers and will not provide any equipment for implementation and completion of this requirement.

Disposal shall be following all applicable Federal, State, and local hauling and disposal regulations. Site clean-up shall occur daily. Contractor shall ensure a thorough cleaned up work site at the end of each working day prior to departing the installation. The contractor shall not dispose of or discard recyclables, packing materials or trash in any recycling or trash containers or dumpsters located on the installation.

PROTECTION OF NEW BUILDING AND PROPERTY:

Proper measures (protective runners, pads, etc.) shall be provided and utilized by the contractor to protect the building (stairs, stairwells, walls, floors, carpeted areas, etc.) from damage and soil during the installation. The protective materials shall not be bolted, glued or stapled to floors, carpeted areas, walls, ceilings, or doors but instead shall either be free standing or braced so as not to cause any damage. The contractor shall establish and maintain this protection and maintain it throughout the full term of the purchase order. Any damage caused by the contractor shall be the responsibility of the contractor to repair or replace immediately.

After the installation of each phase, the contractor and government representative shall jointly conduct a walk-through and annotate any new damage at the new location. Any damage caused by the contractor will be the responsibility of the contractor to repair or replace at no additional cost to the Government.

END OF STATEMENT OF WORK