SOW - Band of the West Holiday Concert Venue Amendment 0001.pdf

STATEMENT OF WORK

F2MRAU0262AW01 - Band of the West Holiday in Blue (HIB)

Performance Venue and Technical Support

JBSA RANDOLPH AFB, TX

19-21 December, 2022

1. BACKGROUND

The United States Air Force (USAF) Band of the West is a musical organization whose mission is to inspire immediate and long-lasting morale and esprit de corps for Joint Base San Antonio (JBSA) and the United States of America. To support this effort, The Band of the West reaches over six million listeners via live and televised events each year. In support of this mission, the USAF Band of the West is seeking a live performance venue for the annual Holiday in Blue Concert that can be simultaneously attended in-person while also broadcast on local public television as well as the Air Force media and social media outlets.

2. DESCRIPTION OF REQUIREMENT.

The purpose of this Statement of Work is for the rental of a performance venue for the Period of Performance of 19-21 December, 2022. The venue shall be located within the City of San Antonio and the minimum hours the venue shall be made available to the Band of the West shall be as follows:

December 19th, 2022: 0800-2000 December 20th, 2022: 1500-2200 December 21st, 2022: 1500-2200

The Government Point of Contact (POC) for this event shall be TSgt Quincy Garner, who may be reached at (913) 485-3134 or quincy.garner@us.af.mil. The contractor shall provide all necessary services to include the following:

2.1 SERVICE AND VENUE REQUIREMENTS:

2.1.1 The venue shall be available from 19-21 December, 2022

2.1.2 The venue shall have sufficient sound equipment to support a production of 75 performers and audience size of at least 2,250 people.

2.1.3 The venue shall provide a stage with the minimum dimensions as follows:

2.1.3.1 The stage shall be a minimum of 27’ from centerline to stage right and stage left

2.1.3.2 The stage shall be a minimum of 56’ from the back wall to the edge of the orchestra pit

2.1.3.3 The stage shall be a minimum 34” from the bottom of the fly system to stage floor

2.1.3.4 The stage shall have an unobstructed proscenium opening of at least 55’ mailto:quincy.garner@us.af.mil

2.1.3.5 The venue shall have sufficient white overhead stage lighting that provides 15-25’ candle power at and throughout stage level

2.1.3.6 The venue shall have sufficient house lighting to provide patrons safe access to their seats and later dimmed during the concert

2.1.3.7 The venue shall provide an intercom system to support the performers, technical director, theatre house staff and the Band of the West.

2.1.3.8 The venue shall have a loading dock that can accommodate large equipment box trucks

2.1.3.9 The venue shall have a minimum of 4 dressing rooms

2.1.3.10 The venue shall have sufficient personnel to support all technical operations to include a minimum of 4 stagehands and one lighting/technical director responsible for managing lighting and audio visual needs. The technical director shall also be responsible for coordinating with United States Air Force Band of the West POC to ensure that all performance lighting and audio visual needs are met.

2.1.311 The venue shall provide a minimum power supply of 3x20 amp circuits. A power supply of 200- 400 amp single or three phase service is preferred.

2.1.3.12 The venue shall provide sufficient theatre support staff to ensure that all patrons are provided assistance concerning seating, ticket redemption, restroom location, physical disability access and general inquiries.

2.1.3.13 The venue shall maintain a clean facility and provide cleaning support prior to, during, and after performances.

2.1.3.14 The venue shall provide sufficient building and security support to include private security, San Antonio Police Department personnel, or Fire Marshall personnel as required by the City of San Antonio based on audience size to maintain compliance with all state and local requirements.