Atch 3 - Statement of Work Revised 9 December 2021.pdf

STATEMENT OF WORK (SOW)

MODULAR SURGICAL LIGHTING SYSTEM

Revised 09 December 2021

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all management, transportation, tools, supplies, equipment, and labor necessary for removal and disposal of existing modular surgical lighting system and provide and install new fully-functional modular surgical lighting system for the 59th Clinical Investigations and Research Support, Wilford Hall Surgical Center, JBSA Lackland, TX 78236. The new fully-functional modular surgical lighting system shall be installed at the 59th Clinical Investigations and Research Support (59 CIRS) as described in paragraph 1.1 of this

SOW. This is for a turnkey project to include all cabling, connectors, hardware, moldings/trims, and installation.

Background. The contractor shall provide new fully-functional modular surgical lighting system with camera, ceiling mounted, designed to provide for to illuminate the operative site during surgical procedures.

Light functions can be controlled from within the sterile field, or from a wall mounted control panel suitable for all major and minor surgical procedures performed throughout the research surgical suite. The Clinical

Investigations and Research Support staff perform surgical procedures in support of training, research, and surgical cases for the Air Force, 15 (DHA) Surgeon General, and 59 MDW Military Readiness Training and

32 (GME) Research Protocols.

Scope. To refresh modular surgical lighting system in 59th Clinical Investigations and Research Support by outfitting Rooms V-128, V-129, V-132, V-138, and V-169 with a new fully-functional modular surgical lighting system with camera. The project consists of two overall requirements: (1) deliver equipment three new fully-functional modular surgical lighting system with camera and two new fully-functional modular surgical lighting system, and (2) install modular surgical lighting system IAW SOW.

The modular surgical lighting system shall operate as follows:

The ceiling mounted modular surgical lighting system shall provide optimal visualization and recording capability during over 10 readiness-training protocols, 52 active research protocols, and 780 surgical cases.

1.1. DESCRIPTION OF SERVICES. This is a one-time system integration project at 59th Clinical

Investigations and Research Support, with five fully-functional modular surgical lighting system and three cameras. The supplies are listed in para. 1.1.1.2. All pathways and power will be provided by the

Government. The contractor shall provide one (1) separate schematic drawings for each location with their quote to ensure it meets the intent and scope of the project. Schematic drawings should be for modular surgical lighting, camera, and control connections.

These locations are described as follows:

1.1.1. 59th Clinical Investigations and Research Support

Bldg. 4430

1255 Wilford Hall Loop

JBSA Lackland TX 78236

1.1.1.1. Removal/Disposal. The contractor shall disconnect, remove, and discard five existing modular surgical lighting system (Steris SQ240) located in the surgical rooms at bldg. 4430 per para. 1.1.1.2.1.1 and

1.1.1.2.1.2. Proper disposal must be done at approved location off installation in accordance with commercial practices, federal and local laws. Existing modular lighting system shall not be staged at the

59th Clinical Investigations and Research Support. The contractor shall perform removal and installation within the same timeframe as to minimize disruption to the 59th Clinical Investigations and Research

Support mission. The contractor shall be responsible for infection control mitigation to an extent, shall provide an semi abatement to keep dust down. The disposal fee per existing modular surgical lighting system that is being replaced in each delivery order shall be included in the quote.

1.1.1.2. Delivery/Installation. The contractor shall provide products as configured below (Skytron

Surgical Lights: P/N Q-39872-1 and Lights: P/N Q-39872-2) Brand Name or equal. IAW this SOW.

This requirement has been reviewed and contains no services that are inherently governmental functions.

All services are strictly non-personal in nature. All equipment is required to be new equipment. The modular surgical lighting system shall consist of:

Description QTY

Modular Surgical Lighting System Supplies. Brand Name or Equal 1

Equipment Price List

Dual Fixture with one 24” center focus light head and one 24” camera ready

Aurora Four LED lights on 60”/51” radial arms. Camera and Camera Controller sold separately P/N AUA5TV5-1500/1300. Brand Name or Equal

VST TV Aurora 26” with Ring/Grounding Wire new Slip Ring P/N B3-430-01-

26. Brand Name or Equal

VST Non TV Aurora 20” with Brush Block P/N B3-320-01-20. Brand Name or

Equal

Dual Wall Intensity Control with RS232 Connection for Aurora Four AUA Series

Only P/N B9-720-02-RS. Brand Name or Equal

Wall Control Back Box; Aurora, Stellar & Nautilus (Single and Dual Only) P/N

B9-210-57-1. Brand Name or Equal

Precision HD Camera System for AUA Series Lights with RS232 Connection

P/N TV3-AUA-RS. Brand Name or Equal

Universal Mounting Plate Compatible 20” Ceiling Cover Provided with Lights

P/N B2-010-20. Brand Name or Equal

One 17.5” Aurora Astro Light Head with One 1090MM (43”) Arm P/N AUA3-

1090. Brand Name or Equal

VST STX5 AUA3 29” with Brush Block P/N B3-325-01-29. Brand Name or

Equal

Aurora Astro Power Supply, Single P/N AUA3PS. Brand Name or Equal 2

1.1.1.2.1. Modular Surgical Lighting System. The contractor shall configure the modular surgical lighting system to provide five (5) fully-functional modular surgical lighting system in accordance with commercial practices. The contractor shall provide the Government Representative the proposed modular surgical lighting system configuration and installation for the validation. The contractor shall obtain prior validation approval of floor plan before commencing. This is for a turn-key project; all cabling, connectors, hardware, moldings/trims, and installation is to be included in the quote:

1.1.1.2.1.1. Bldg. 4430, Rooms: V-128, V-129, V-132. The modular surgical lighting system with camera (Skytron Surgical Lights: Q-39872-1 brand name or equal) shall consist of one Dual Fixture with one 24” center focus light head and one 24” camera ready Aurora Four LED lights on 60”/51” radial arms; one VST TV Aurora 26” with Ring/Grounding Wire new Slip Ring; one VST Non TV

Aurora 20” with Brush Block; one Dual Wall Intensity Control with RS232 Connection for Aurora Four

AUA Series Only; one Wall Control Back Box; Aurora, Stellar & Nautilus (Single and Dual Only); one

Precision HD Camera System for AUA Series Lights with RS232 Connection; one Universal Mounting

Plate Compatible 20” Ceiling Cover Provided with Lights. See drawings in para. 6.0 of this SOW.

Ceiling height is 120 inches.

1.1.1.2.1.1.1. The contractor shall provide one Dual Fixture with one 24” center focus light head and one 24” camera ready Aurora Four LED lights on 60”/51” radial arms (P/N AUA5TV5-1500/1300).

Brand Name or Equal

1.1.1.2.1.1.2. The contractor shall provide one (1) Skytron VST TV Aurora 26” with Ring/Grounding

Wire new Slip Ring (P/N B3-430-01-26). Brand Name or Equal

1.1.1.2.1.1.3. The contractor shall provide one (1) Skytron VST Non TV Aurora 20” with Brush Block

(P/N B3-320-01-20). Brand Name or Equal

1.1.1.2.1.1.4. The contractor shall provide one (1) Skytron Dual Wall Intensity Control with RS232

Connection for Aurora Four AUA Series Only (P/N B9-720-02-RS). Brand Name or Equal

1.1.1.2.1.1.5. The contractor shall provide one (1) Skytron Wall Control Back Box; Aurora, Stellar &

Nautilus (Single and Dual Only) (P/N B9-210-57-1). Brand Name or Equal

1.1.1.2.1.1.6. The contractor shall provide one (1) Skytron Precision HD Camera System for AUA

Series Lights with RS232 Connection (P/N TV3-AUA-RS). Brand Name or Equal

1.1.1.2.1.1.7. The contractor shall provide one (1) Skytron Universal Mounting Plate Compatible 20”

Ceiling Cover Provided with Lights (P/N B2-010-20). Brand Name or Equal

1.1.1.2.1.1.8. The contractor shall install modular surgical lights to provide capability to be placed further away from the patient, opening up the line-of-sight, and minimizing physical contact with the fixture.

1.1.1.2.1.2. Bldg. 4430, Rooms: V-138, V-169: The modular surgical lighting system (Skytron

Surgical Lights: P/N Q-39872-2 brand name or equal) shall consist of one 17.5” Aurora Astro Light

Head with One 1090MM (43”) Arm; one VST STX5 AUA3 29” with Brush Block; one Aurora Astro

Power Supply, Single; one Universal Mounting Plate Compatible 20” Ceiling Cover Provided with

Lights. See drawings in para. 6.0 of this SOW. Ceiling height is 120 inches.

1.1.1.2.1.2.1. The contractor shall provide and install one (1) Skytron 17.5” Aurora Astro Light Head with One 1090MM (43”) Arm (P/N AUA3-1090). Brand Name or Equal

1.1.1.2.1.2.2. The contractor shall provide and install one (1) Skytron VST STX5 AUA3 29” with

Brush Block (P/N B3-325-01-29). Brand Name or Equal

1.1.1.2.1.2.3. The contractor shall provide and install one (1) Skytron Aurora Astro Power Supply, Single (P/N AUA3PS). Brand Name or Equal

1.1.1.2.1.2.4. The contractor shall provide and install one (1) Skytron Universal Mounting Plate

Compatible 20” Ceiling Cover Provided with Lights (P/N B2-010-20). Brand Name or Equal

1.1.1.2.1.2.5. The contractor shall install modular surgical lights to provide capability to be placed further away from the patient, opening up the line-of-sight, and minimizing physical contact with the fixture.

1.1.1.3. Electrical connections, final tie-ins and finishes. The contractor shall provide a qualified and licensed individual to perform all final tie-ins of electrical connections, plumbing and media.

1.1.1.3.1. The contractor shall provide a licensed electrician IAW state, local, and national electrical codes using UL (Underwriter Laboratory) recognized materials to connect modular surgical lighting system to a power source.

1.1.1.3.2. The contractor shall include standard product molding or trim in their quote. This is a turn-key project the contractor is responsible for returning the rooms to their original state including any repairs required to the ceiling or other surfaces. The contractor is responsible for finish work.

1.1.1.3.3. 100-240 VAC, 212-310 VA, 50/60 Hz, 1 phase electrical output.

2.0. OTHER RELATED INFORMATION.

2.1. This is a stand-alone system. The contractor shall work in conjunction with organizational departments to ensure satisfactory implementation of any and all hardware or software system components that will attach to or install on existing network systems or devices. Any requirement for network connectivity or software installation - the contractor shall contact the Government representative 30 days prior to installation date and must be specifically stated in the proposal.

**Prior to contract award, any necessary software or hardware to be installed on the government network that does not have a Certificate of Networthiness (CoN) will need to be scanned by the government. Network connectivity and/or remote access to installed devices from devices outside the facility shall not be permitted.

2.2. The contractor shall provide a binder and electronic copy of all operation manuals, list of all equipment (including manufacturer, model, and serial number), and any other relevant or necessary documentation upon completion of project. Product acceptance shall not be granted until these are delivered and annotated in para. 1.1. of this SOW.

2.2.1. The contractor shall deliver all hardware per SOW to include associated software, documentation and associated peripherals required for operations (such as controllers, connectors, cables, drivers, adapters, etc.)

as provided by the OEM. This is true only if the applicable OEM provides such items with the product itself.

2.2.2. The contractor shall provide all equipment, hardware, software, software licenses and other miscellaneous items to install, integrate, program, test and certify all purchased equipment and software in accordance with this document.

2.2.3. The contractor shall provide all books, manuals, literature, CDs and DVDs and other documentation on all equipment installed, along with copies of any and all programming code used. This will include both a copy of the compiled and the original un-compiled source codes, panel files, and all other associated software components.

2.3. Warranties. The contractor shall provide any OEM pass through warranty and standard commercial warranties applicable to the products being purchased at no cost. This shall apply to new, refurbished and remanufactured equipment.

2.3.1. Standard one year maintenance warranty. The contractor shall provide a one (1) year maintenance plan prior to acceptance of this project per SOW. The plan shall include next day on-site technicians for maintenance and repair, telephone support (7am to 7pm) for all Government business days, and software upgrades for all appliances.

2.3.2. The contractor shall provide associated maintenance and upgrades to include spares/parts and emergency support worldwide, during the warranty period.

2.3.3. The contractor must also warrant capital equipment to be free from defects in material and workmanship under normal use and operation for a period of one year after date of shipment to

Customer.

2.4. Training. The contractor shall provide total system operations/management/maintenance training following formal system acceptance. Training shall consist of operations/maintenance and advanced operational, management and troubleshooting of the total system. This will include hardware operations, maintenance, troubleshooting, software operations and basic familiarization of equipment layout.

2.5.1 Training must be provided by a certified manufacture representative.

2.5.2. As a minimum, the contractor shall provide accredited on-site training for two (2) 59th Clinical

Investigations and Research Support staff members.

2.5.3. The contractor shall supply a softcopy of all equipment manuals, one copy of all software, and one as built wiring diagram of installation to use as part of the training. All manuals will be neatly labeled and assembled.

3.0. ON-SITE RESPONSIBILITIES.

3.1. The contractor shall conduct themselves in a professional, courteous manner, maintaining acceptable appearances and dress. The contractor shall report in at the beginning of each day as well as check out and provide project status at the end of the day.

3.2. The contractor shall be responsible for transportation to and from the jobsite as required.

Building/area access will be provided to the Contractor by the Government representatives listed in para.

4.1.

3.3. The contractor shall participate in any safety or training sessions that may be required to meet building or company regulations for contractors (not to exceed 1 hour of onsite training).

3.4. The contractor shall maintain a clean and safe work environment. All unused materials, containers, tools and equipment shall be removed whenever possible and all trash and debris shall be removed at the end of each day.

3.5. The contractor shall take all precautions to protect all floors, walls, windows and other surfaces from stains, marring or other damage and shall be responsible for any necessary repairs.

3.6. The contractor shall acquire, assemble, deliver, and test all specified equipment and components to provide a fully functional system.

4.0. GENERAL INFORMATION.

4.1. Government Representatives. The Government Representatives are: (Primary) Christie A. Harper, 210-292-6404. (Alternate) SSgt Ricardo Torres, 210-292-5405

4.2. HOURS OF OPERATION. All work shall be performed during duty hours. Work must be done within the hours of 0700 and 1700 Monday through Friday. All federal holidays shall be observed.

4.3. EQUIPMENT DELIVERY. Equipment must be delivered to the contractor’s location at the time of install. No equipment shall be drop shipped to the Government. The Government will not provide any storage.

5.0. GOVERNMENT FURNISHED EQUIPMENT: None. No Facility Modifications are required for this acquisition.

6.0. DRAWINGS: Drawings show location of current power supply for existing surgical lights. This power meets the requirements for the new surgical light systems. No facility modification is necessary. Drawings also show the location of the existing Surgical Light Controllers. This existing location will be used for the new surgical light systems controllers. No facility modifications are necessary. No AF Form 332 is required as there are no facility modifications required for the removal or installation of the surgical lighting systems.

Bldg. 4430 – Room V-128

Door

20 ft.

Existing Power supply for current surgical lights, this will be used as the power source for the new surgical lights

Controller for Surgical

Lights

Bldg. 4430 – Room V-129 as the power source for the new surgical lights

Controller

Bldg. 4430 – Room V-132 as the power source for the new surgical lights

Controller

Bldg. 4430 – Room V-138

10 ft.

19 ft. 4 in.

as the power source for the new surgical lights

Controller for Surgical Lights

Bldg. 4430 – Room V-169

14 ft. 8 in.

12 ft. 9 in.

surgical lights, this will be used as the power source for the new surgical lights

Controller for Surgical Lights