Questions and Answers 1-37 - FA3016-22-Q-0001 MTI.pdf

502 CONS/JBKAE MTI Deliberate Development JBSA Lackland, TX FA3016-22-Q-0001

QUESTIONS & ANSWERS: Cutoff date for contractor questions is 12:00 pm CST, .

15 October 2021 Questions 1-37

Question 1: The Service Summary table is listed in both Attachment 1 and Attachment 2. Please consider removing it from one location to avoid any confusion if it gets altered in one location and not the other.

Government Response: The documents will remain the same.

Question 2: Attachment 3, 5.0 states, “The response shall consist of two (3) separate volumes.”

Please clarify that “two” was meant to be “three”.

Government Response: Yes the correct Volumes is three (3)

Question 3: Attachment 3, 5.1 requests an excel spread sheet price breakdown to be provided with Volume 1. Will the government be providing the excel template to use?

Government Response: See Attachment 8 – Price Breakout Sheet

Question 4: Attachment 3, 5.1.1 under Tab 1: Solicitation it states, “Each Offer shall submit a contract and pricing volume IAW the format below.” Please clarify where that format can be found.

Government Response: See Attachment 8 – Price Breakout Sheet

Question 5: Attachment 3, 5.1.1 under Tab 3 it states, “The ‘original’ shall be clearly marked and provided under separate cover. Teaming Agreement.” Please clarify this statement and what the government is asking for the contractor to do.

Government Response: The statement is requesting if the offeror is using a teaming agreement the government is requesting a copy of the teaming agreement.

Question 6: Attachment 3, 5.3 is unduly restrictive since limits the offeror’s ability to show the government recent and relevant work in both commercial and federal marketplaces that may be more suitable to this effort. Please consider revising the requirement to only one of the mandatory two past performances in the federal sector.

Government Response: This is acceptable, see updated changes.

Question 7: Attachment 3, 5.3 is unduly restrictive since it allows only prime contracts be used in past performance which limits the offeror’s ability to show the government recent and relevant work that may be more suitable to this effort. Please consider revising the requirement to only one of the mandatory two past performances be as a prime contractor. Furthermore, the Past

Performance Questionnaire Section 1 has a place for contractors role of Prime Contractor, Subcontractor, or Key Personnel which suggests that a subcontractor role would be acceptable.

Government Response: This is acceptable, see government response to question 6

Question 8: To eliminate any burden on government agencies, would the government consider CPARS records in for past performance in lieu of past performance questionnaires?

Government Response: Past Performance Questionnaire shall be submitted.

Question 9: Would the government consider combining CLINS so the end result is one CLIN for the Base and One CLIN per option period for a total of 5 CLINs to eliminate the administrative burden on both parties with multiple CLINs?

Government Response: See Attachment 8 – Price Breakout Sheet

Question 10: Please remove 52.216-7 Allowable Cost and Payment since that is not applicable to a FFP contract

Government Response: Clause removed.

Question 11: Attachment 1 PWS 1.2.6 requires three (3) FTEs to collect surveys and feedback forms for data collection.

Will the data required to be analyzed by the Human Performance Behavioral Analyst be collected and furnished by the government?

Government Response: The data is provided by external organizations across JBSA and from surveys distributed and data generated internally.

Question 12: Attachment 1 PWS 1.2.5.1 – What are the expected format(s) and file type(s) of the raw data files?

Government Response: The expected formats of the raw data is PDF, MS excel, and MS word.

Question 13: Attachment 1 PWS 1.2.5.1.1 – For the HP Behavioral Analyst data from the 59 MDW, clinics and helping agencies, what is the anticipated volume of data?

Government Response: Monthly and quarterly metrics from 10-15 agencies with top 3 areas of concern across topics like diagnoses, reasons for visits, etc.

Question 14: Attachment 1 PWS 1.2.5.1 – For the HP Behavioral Analyst data from the 59 MDW, clinics and helping agencies, is the data expected to fall under HIPPA regulations for security, transmission, storage, sanitization, and disposal?

Government Response: No, the information provided is aggregate and no identifying information is included.

Question 15: Attachment 1 PWS 1.2.5 – What is the expected physical location of the HP Behavioral Analyst on a daily basis?

Government Response: The expected location is at the 37 TRW Headquarters.

Question 16: Attachment 1 PWS 1.2.5.1.1 States “Data will be attached to workflows developed by 3rd party software integration systems to inform interventions used to address detected areas of concern.”

Please be more specific as to what data will be attached to the 3rd Party workflows. Will all the data in 1.2.5.1.1 be attached to these workflows? Will the HP BA be required to have access and understand the workflows? Will the government be responsible for collecting the data referenced as “detected areas of concern”?

Government Response: Once the 3rd Party system is in place, the HP DA will have access to and be trained to understand the workflows. The data referenced in 1.2.5.1.1. will be attached automatically by the 3rd Party system. The HP DA will provide results and advise on interpretation of the data on the areas of concern.

Question 17: Attachment 1 PWS 1.2.5.1.1 Will the data include hand-written, free-form, paper, or other manual formats that must be transcribed and digitally stored for data analysis? Will this data require the text-to-speech software referenced for the Data Processor role?

Government Response: Yes, it will include formats, which must be transcribed and digitally stored for data analysis. The volume of this data will not require text-to-speech software.

Question 18: Can place of performance be government site or other sites mutually agreed upon by Government and Contractor?

Government Response: Place of performance will be government site and other sites mutually agreed upon by Government and Contractor.

Question 19: Attachment 3 – 4.1 Page Limitations – States “Total page count will be based on the printed quote submission (front and back equals one page)”

Due to the “front and back” equaling one page, does this mean that an electronic submission that is 50 pages in Microsoft Word will be considered a total page count of 25, since it will be printed front and back?

Government Response: Yes this is acceptable

Question 20: For the Behavior Analyst – Basic Military Training position and the Behavior Analyst – Human Performance position, can a person with more experience combined with a lesser degree be considered a qualifying candidate?

Government Response: Yes, if resume’ is included for consideration.

Question 21: Can the past performance be from a subcontractor to qualify?

Government Response: See response to question 7.

Question 22: "In section 1.2.4.2, it states "Urgent comment forms must be processed immediately; all others must be processed by the end of the business day." Are these surveys digital, paper or a combination?

Government Response: Almost all are paper based.

Question 23: Is the Past Performance Survey referenced on page 2 of Attachment 3 (Addendum 52.212-1) the same thing as the Past Performance Questionnaire?

Government Response: Yes

Question 24: Will the Government please confirm that Offers are to provide the completed Past Performance Survey(s) in the past performance volume?

Government Response: The Past Performance Questionnaires must be submitted directly from the surveyor. “Contracting Agency”.

Question 25: Is there a page limitation for Volume III – Past Performance Survey?

Government Response: The Past Performance Questionnaire is 6 pages long. This document’s pages may be extended depending on “Contracting Agency” responses.

Question 26: Will the Government please provide a one-week extension to allow for offerors to respond to answer to questions?

Government Response: See Amendment to Solicitation.

Question 27: Will offerors be rated higher for submitting more than 2 past performance surveys?

Government Response: No

Question 28: Will the government allow personnel to be non SCA as long as the wages and compensation proposed meet or exceed the SCA rating?

Government Response: This is a blended labor rate requirement, both SCA and non-SCA applicable.

Question 29: With respect to the requirements of Attachment 3, Section 5.3, Volume III – Past performance survey, can the requirements for recent performance be expanded to five years?

Government Response: No, please see Attachment 4 – 52.212-2 – paragraph 1.4 in regards to the definition of “Recent”

Question 30: Does each Trainee have access to a computer in the classroom? Or can classes be given assigned survey to complete in barracks, or in a computer lab?

Government Response: Currently trainees do NOT have access to computers and all surveys are completed on paper. The schedule within BMT is very tight, therefore surveys are a scheduled classroom event, they are unable to complete without supervising/monitoring/proctoring. Note:

In regards to the RAND trainee/MTI survey, it is given on apple iPads. The proctor issues the iPad and collects afterwards, with very minor troubleshooting to help students connect to the survey.

Question 31: Attachment 3, Instructions for Tab 1, Solicitation state, “Wages will be subject to Service Contract Act (SCA) Wage Determination increases over the contract life.” Could the Government please provide a copy of the correct wage determination with the solicitation.

Government Response: See Amendment 1.

Question 32: Please clarify if the Financial Disclosure Release and financial information should be incorporated into Tab 3, Financial Disclosure Release Statement, or if they should be submitted via separate attachment.

Government Response: Shall be included.

Question 33: Should the Excel Spreadsheet / Price Breakout required by Attachment 3, Section

5.0 Specific Quote Instructions, be in a format of the Offeror’s choosing or will the Government provide a template for all offerors to use?

Government Response: Attachment 8 – Price Breakout Sheet

Question 34: Attachment 3, Section 4.1 Page Limitations has conflicting information. At the beginning of the paragraph it states, “Total page count will be based on the printed quote submission (front and back equals one page).” The same paragraph also includes as statement that “a page is defined as each face of an 8.5 x 11- inch sheet of paper containing information.”

Could the Government please clarify the page limitations if front and back of a printed document count as one page or if each face of an 8.5” x 11” paper counts as one page.

Government Response: See answer to question 19.

Question 35: Would the Government consider updating the rates included in Solicitation Clause 52.222-42, Statement of Equivalent Rates for Federal Hires to match the current wage determination revision?

Government Response: See Amendment 1 of Solicitation.

Question 36: Is the Government willing to consider transformational and innovative data gathering techniques to streamline data extracting and reduce errors?

Government Response: The contractor may submit ideas of gathering data that do not add additional cost to the government. However, there are many limitations that prevent “streamline” and “innovative” processes, including no computer access for the students and hard paper copy surveys. Technology is very limited in the process combined with significant volume which forces the use of manual processes to complete. However, the contractor shall submit their best approach.

Question 37: Attachment 7, Financial Information Questionnaire lists the type of service as “MRSA Sanitation Services”. May the Offeror update this to “Military Training Instructor (MTI) Deliberate Development” prior to submitting to our financial institution or will the Government provide an updated copy?

Government Response: Corrected.