Atch1- SOW FSH Bldg 16 Quadrangle 27 Jan 2020.pdf

STATEMENT OF WORK

Termite Issue

Quadrangle Building 16 Joint Base San Antonio - Fort Sam Houston

27 Jan 2020

1. PROJECT INFORMATION: Applicable provisions of the contract clauses will govern work under each section of the specifications.

2. PROJECT SCOPE: The contractor shall provide subterranean termite treatment, prevention, and control to Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) Bldg.16 (67,700 sq. ft.) in accordance to CORPS of Engineers Termite Control Specifications 02280 publications.

3. PROJECT DESCRIPTION: The requirements for this project are but not limited to the following: This building will be occupied by the government while the work required by this contract is being performed. The contractor shall provide barriers and signs to prevent unauthorized personnel from entering the work area. Contractor will have an assigned military escort at all times when performing work inside the facility. Contractor will perform termite treatment, prevention and control to building 16. All chemicals used and treatment shall meet all environmental and safety standards in order for occupants to remain in place during work.

4. PESTICIDE USAGE: Contractor shall use only pest control personnel licensed by State of Texas Department of Agriculture for the application of pesticides for subterranean termite’s protection and/or control.

4.1. Contractor shall perform all scopes of work specified on the label of the approved pesticide product. Any modification or change to the scope of work that result in less than total protection of the entire structure shall require coordination with and approval by 502d CES.

4.2. Contractor shall prepare the soil/substrate prior to the application of the termiticides to comply with the pesticide label instructions and recommendations.

4.3. Applicator personnel shall use only those termiticides specified within the contract.

4.4. All products used shall bear a complete label or the applicator will have a complete label available on-site should the pesticide container only possess an abbreviated label.

4.5. All product labels shall be readable and bear an Environmental Protection Agency (EPA) Registration Number.

5. PESTICIDES: The Contractor shall use only non-repellent termiticides formulations using water as a diluent. Emulsifiable concentrates using fuel oil as diluents are prohibited. The final concentration and soil treatments shall be in accordance with label directions and applied in such a method to not cause injury to adjacent vegetation.

5.1. APPROVED PESTICIDES: Termidor (Fipronil), EPA Registration Number 432-900 or its equivalent. Product substitutions must be requested, in writing, through the Contracting Officer for approval by the Installation Pest Management Coordinator (IPMC).

5.1.2. A sample product label and Safety Data Sheet (SDS) of any termiticides used shall be provided to the 502d CES representative for submission to the IPMC not less than 14 days prior to the treatment date.

6. JOB-SITE REQUIREMENTS.

6.1. NOTIFICATIONS: The Contracting Officer and the Supervisor, Fort Sam Houston’s Pest Control Shop, shall be notified at least 7 days in advance of the application of the termite treatment to provide the IPMC adequate notification to conduct on-site monitoring for the application.

6.2. QUALITY ASSURANCE (QA): Contractor personnel shall not apply any pesticides unless a DOD inspector holding a valid DOD Certification of Competency for Pesticide Application is present on-site.

6.3. PESTICIDE REQUIREMENTS: Termiticides shall be delivered to the job site in sealed, unopened, original containers bearing an original, readable label possessing the application directions, precautions, warnings, and disposal instructions.

6.3.1. Product labels shall bear an EPA Registration Number.

6.3.2. Soil treatment agents shall be applied in accordance with the instructions on the label and State of Texas pesticide laws.

7. SOIL CONDITIONS AND PREPARATION: Applications to soil area shall not be conducted until all excavation, filling and grading operations are completed to ensure the pesticide application shall not be disturbed by subsequent construction operations.

7.1. Applications to non-soil areas (i.e. foundation voids, etc.) can be completed at any time when the pesticides shall not be disturbed by subsequent construction operations.

7.2. Applications shall not be conducted to excessively wet soils, during inclement weather, or at any time that shall result in decreased effectiveness of the treatment or movement of the pesticide from the site of application.

7.3. All wooden materials or wood containing products (forms, scrap lumber, etc.) shall be removed from next to the exterior foundation (solid monolithic slab on grade), and Exterior/interior foundation (pier and beam structures), interior piers, and crawl space areas to ensure that the building surfaces do not present an attraction site for subterranean termites to use as a suitable habitat for future infestations.

8. SPECIAL PROVISIONS: Any deviations from these requirements must be approved, in writing by the Supervisor, FSH Pest Control Shop, through the Contracting Officer.

8.1. The Contractor is responsible for ensuring that the individual or agency conducting the termiticides treatments is notified when the site is prepared for the vertical barrier.

9. EXCAVATION, FILLING, BACKFILLING AND GRADING OPERATIONS: Soil treatments shall not be applied until all excavation, filling and grading operations pursuant to the foundation are completed to ensure that soils receiving treatments are not disturbed disrupting the protective barrier.

9.1. Once the treatment has been accomplished, the soil shall not be disturbed.

10. SOIL CONDITIONS: To ensure penetration and stability of the termiticides, applications to excessively wet soils or during inclement weather are prohibited.

10.1. Compliance with specific handling and application instructions stated on the manufacturer's termiticides label is required.

11. CRAWL-SPACE TREATMENTS: Soil treatments are installed shall be treated by the trench or rodding method.

11.1. Trench Method. Apply the termiticides in a linear trench not exceeding six inches in width along the interior and exterior of the foundation walls, along piers and plumbing at rates specified on the label. . Emulsion shall be mixed with the soil as it is being replaced into the trench. Cover treated soil in trenches with a layer of treated soil.

11.2. Rodding Method. Apply the termiticides by rodding from grade to the top of the footing.

Rod holes shall be spaced at one foot intervals to provide a continuous barrier at application rates indicated on the product label.

12. SPECIAL FOUNDATION CONSIDERATIONS: Hollow block foundations or voids in masonry, when present, shall be treated in accordance with the label directions of the product used to ensure that a continuous chemical barrier is maintained in the voids at application rates consistent with label recommendations.

12.1. Soil treatments at grade beams to voids shall be done by pouring the treatment solution directly into the hollow spaces with application rates in accordance with label directions.

12.2. Soil treatments at expansion joints, control joints, and areas where the slabs shall be penetrated by pipes or other construction items shall be treated by rodding with application rates in accordance with label directions. The termiticides shall be rodded around all plumbing or other structures that penetrate the slab and could provide an entry for subterranean termites.

12.3. Soil treatments under pre-existing slabs shall consist of the termiticides being applied at rates and concentrations indicated on the label for the product used. The termiticides shall be applied uniformly under the entire slab.

12.4. This is a historical building. From a historical perspective, drilling in the floor is not an issue but the holes in the wall should not be in the stone but rather the mortar between the stones. Care should be taken to use the smallest drill bit necessary to apply the termiticides and holes shall be re-filled with mortar that is approximately the same color to match the existing material.

13. VERTICAL BARRIERS: A vertical barrier as prescribed by the termiticides products label shall be provided to meet the contract requirements for satisfactory compliance.

13.1. The vertical barrier shall be conducted after final grading has been completed.

13.2. The vertical barrier shall be accomplished by the Trench Method to ensure a consistent, continuous barrier is obtained around the entire perimeter of the structure.

14. RETREATMENTS: Reapplications of the termiticides shall occur to those treatment areas disturbed by subsequent excavation, landscape grading, or other construction activities following the initial application.

14.1. Re-treatments must be coordinated with the IPMC prior to any application of termiticides.

The IPMC shall determine if a re-treatment is required.

15. SITE REQUIREMENTS: When present, shall be so constructed to permit pesticide applicators sufficient access should future treatments become necessary.

15.1. All unused pesticides, empty pesticide containers and other related materials shall be removed from the installation for disposal in accordance with State of Texas, EPA, and DOD requirements at the end of each day. No overnight storage of pesticides allowed on the installation.

15.2. The Contractor shall ensure that all wood construction materials and wood containing products (forms, scrap lumber, etc.) which could decrease the effectiveness of the treatment or contribute to a subterranean termite infestation are removed from around the foundation, foundation piers, and the crawl space.

16. WARNING SIGNS AND SAFETY NOTIFICATIONS: The Applicator shall post warning signs in treatment area to warn non-application workers a chemical poison has been used to protect the structure. Warning signs shall contain the termiticides product data (to include pesticide ingredient) and application concentration. Copies of SDS and pesticide label information will be provided to the Building Manager to maintain.

16.1. The Applicator shall remove the warning signs when the treatment areas are covered or sealed by subsequent construction.

16.2. The Applicator shall affix a termite treatment notification sign to the completed structure, in the location specified by State of Texas Department of Agriculture Laws pursuant to pesticide applications for pre- or post-construction termite treatments.

16.3. Re-entry times, i.e. when unprotected personnel can safely return and work in the area without the use of protective clothing, shall be determined by the personnel responsible for the pesticide application.

16.4. The Contractor shall notify non-applicator personnel working in a potentially hazardous environment and/or providing these personnel with protective clothing to work in the treatment area when exposed to the treated soil, i.e. termiticides.

17. HAZARDOUS AND/OR TOXIC MATERIALS: A hazardous material (HAZMAT) is one that poses a risk to the health and safety of the public, and/or the environment if not properly controlled during the handling, storage, manufacture, processing, packaging, use, disposal, or transportation. Hazardous materials may be elements or compounds, and can be found as gases, solids, liquids, or a hazardous material (HAZMAT) is one that poses a risk to the health and safety of the public, and/or the environment. Hazardous chemical are defined under Sec. 1910.1200(c) of Title 29 of the Code of Federal Regulation Contractor shall identify and report HAZMAT usage to the HAZMAT Pharmacy according to local procedures. All HAZMAT brought to the job site shall require the contractor to fill out an AF Form 3952 for each item for submission to the Hazardous Material Pharmacy. Additionally the contractor is required to submit Material Safety Data Sheets (MSDS) as directed by the clause entitled Hazardous Material Identification and Material Safety Data (FAR 52.223-3). The Contractor shall submit a monthly actual usage report of all hazardous/toxic materials brought onto the base during the preceding month to the HAZMAT Pharmacy (IAW AFI 32-7086, Hazardous Material Management). The phone for the Lackland AFB Hazardous Material Pharmacy is 671- 5389/0332 for more information. A completed DD Form 1532 will be provided after pesticide application is completed to the Supervisor, Fort Sam Houston Pest Management Shop. Database shows that some asbestos floor could be present in building 16. Some of the asbestos floor tiles have been removed. Someone from Toxic should be there if it is decided to drill on the floor.

18.WARRANTIES: A warranty as described herein is a written guarantee for a specified period of time in which preventive protection or control against subterranean termites is guaranteed to be free from an active infestation or re-infestation, respectively, of subterranean termites.

18.1. The Contractor shall use an approved termiticides and method of application that shall confer protection for the entire structure or those areas of the structure where the treatment is applied for a period of not less than 1 year from the date of treatment

18.2. The warranty period for preventive protection shall not be less than 1 (one) year starting from the date of application during which the approved pesticide is expected to provide a protective chemical barrier preventing subterranean termites from establishing within the structure.

18.3. The warranty period for control against an active subterranean termite infestation in an existing structure and prevent subsequent re-infestation shall be a 1-year period from the date of determination of control. The Contractor shall provide the Contracting Officer a signed warranty including the following statement within 10 days of completing the "preventive" treatment for new construction or obtaining control of an active infestation.

“The applied termiticides shall prevent an infestation of subterranean termites or re-infestation of subterranean termites from occurring during the period from to .”

Should subterranean termite activity be discovered during this warranty period the Contractor will retreat the structure and ensure the infestation is arrested at no cost to the Government. A new warranty shall be issued for a period of 1-year from the date when control is achieved.

19. DAMAGES: The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items at no additional cost to the government

20. GOVERNMENT FURNISHED SERVICES: The government will provide utilities (water and electricity) and emergency, fire and security police response.

20.1. Police Protection: The 502d Security Forces Squadron shall provide security and law enforcement response and services to the contractor.

20.2. Fire Protection: The Fort Sam Houston Fire Departments shall provide initial response, EMS, and fire protection services to the Contractor.

21. TRAFFIC REGULATIONS: Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on military installations in San Antonio, TX.

22. CONTRACTOR QUALIFICATIONS: The contractor shall be bonded, licensed, and properly insured and shall provide proof to the Government upon request. All Contractor Applicators will hold current State of Texas/Department of Agriculture Commercial Certified Applicator licenses. No technicians are allowed to apply pesticides on DOD property.

23. SITE CONDITIONS: The Contractor shall furnish and maintain adequate barricades, and warning signs, on the job site. The contractor shall clean up debris on a daily basis.

24. CONTRACTOR: All Contractor generated refuse and waste shall be stored in a waste container provided by the Contractor and hauled from the construction site to a disposal area to be selected by the Contractor and shall be located outside the physical boundaries of the installation. Refuse disposal shall comply with the current disposal environmental requirements.

The site shall be kept neat, orderly and safe for workers at all times. On-site dumpsters, if furnished by the Contractor, shall be coordinated with CE Project Manager. No contractor owned pesticides will be stored for any length of time on DOD property. Contractor shall bring pesticides needed for the job daily and remove any leftover daily from the DOD installation.

25. CODES AND REGULATIONS: All work shall be accomplished in accordance with the CEO Contract Specifications, applicable Uniform Building Codes State of Texas/Department of Agriculture laws, Air Force Base Regulations, and OSHA Requirements.

26. HOURS OF WORK: Normal duty hours are from 7:00 AM to 5:00 PM, Monday thru Friday, except on government holidays. Contractor should coordinate work with 502d CEO/CES Project Managers.

27. PERFORMANCE TIME: Initial treatment shall be within 45 calendar days

28. CLEAN-UP: Contractor will collect old materials and debris and dispose of in a contractor’s dumpster. Materials and debris generated by the contractor shall be hauled off and disposed of at an off base landfill site by the contractor at no expense to the government.