SOW_57_IS_Furniture_Installation_3_57IS_revised_11SEP19.pdf

STATEMENT OF WORK (SOW)

FOR

FURNITURE INSTALLATION

57th INTELLIGENCE SQUADRON

Revised 11-September-2019

DESCRIPTION OF SERVICES

1.1 Develop and implement a furniture layout that maximizes occupancy and efficiency for rooms 315, 315A, 330, 331, 331A, 331B, 331D, 335, 336, and 338.

1.2 Procurement, installation, and assembly of the modular furniture/walls

1.3 Ensure adequate power is provided to each piece of furniture installed. If electrical circuits need to be added to satisfy the furniture power needs, the contractor shall ensure the circuits are installed and tested. There are existing electrical and communication outlets currently installed in the ceiling and wall areas that the contractor shall utilize to connect power to the walls and cubicles.

2. Wall Installation

3. The contractor shall procure and construct a floor to ceiling modular wall that separates the Commader and Director of Operations offices from the remaining sections (See Blue line in Figure 1 CC Office and DO Office). The top area of this wall shall have a surface that allows light to travel (i.e. glass). The height of the upper glass surface shall me no shorter than 18 inches, and no taller than 24 inches. This wall shall provide enough noise dampening to isolate the “Command Section” from the working areas (Minimum STC 47 rating). See Figure 1 for wall location. The contractor shall use solid core, , wood grained

Floor to ceiling Sound Transmission Class (STC)

Rated modular walls

Modular wall (30 inch tall)

Modular Furniture walls (18 inch from ceiling) laminate, hinged, locking doors to access the CC and DO office.

3.1 The private offices section shall be separated from the remaining 89 cubicles by a floor to ceiling modular wall that is not part of the modular furniture. This wall shall provide enough noise dampening to isolate the “Command Section” from the working areas (Minimum rating of STC 47 for both walls and the see-through material used on top of walls). See Figure 1 for wall location. The contractor shall install two glass, locking, swing doors on this wall to enable access to the front office. The contractor shall identify location on the doors and align it with their furniture design. Light soft colors are preferred.

3.2 The private offices wall height shall be 18 inches from the ceiling, and the wall shall be constructed in such a way that the remaining 18 inches could be covered to have a full wall to ceiling design. The offices shall have locking, swing doors for acces.

3.3 The contractor shall install a total of 14 duplex outlets and there blank data ports (with three inserts each) on the demountable walls separating the areas marked DO and CC office with the CSS and private offices. The duplex ports shall be installed on both sides of the wall. Four of the duplex ports shall be located in the CC and DO office area (two in each), two duplex in the private office are, and four duplexes in the CSS area. The blank data ports shall be installed in the CSS and private office area. The remaining four duplex outlets shall be installed on the wall separating the CC and DO office (two on each side).

4. Furniture Installation

4.1 The contractor shall procure, install, and assemble the modular furniture.

4.2 The contractor shall connect electrical power to the furniture being installed, and ensure the circuit capacity is adequate for the equipment that will be installed in each area.

4.3 Prior to acceptance, the contractor shall clean all installed surfaces with the manufacturer's recommended cleaning agents/products.

4.4 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set. Each workstation shall be keyed alike.

4.5 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture.

4.6 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

4.7 The contractor shall build a total of 92 workstations. 89 of those workstations shall be cubicles, and three of those shall be private offices.

4.8 The private offices design shall match the design in Figure 1. The contractor shall validate all measurements and ensure windows are not blocked, and furniture meets existing walls.

Figure 1 Front Office Layout

4.9 The private office furniture shall be free-standing wood furniture. Each desk shall be U-shaped, with a hutch, and the color shall match existing government furnished furniture.

The hutch shall have a tackle board surface, and mounted overhead storage that has hinged doors. Each desk shall accommodate three computers towers, two 24 in monitors, a phone, and have a working surface that is wide enough to hold a “Varidesk ®” sit/stand desk converter. Corner varidesk dimensions are 36 inches deep by 36 inches wide, and our desktop varidesk are 30 inches deep by 36 inches wide. A cable management system shall be provided to manage computer cables. Cables must be secured tight under the work surface so that they are not visible. The furniture shall have two box-box-file woden cabinets, below the worksurfaces, for storage. This furniture shall have at least three grommets, and the modesty shall not touch the ground.

4.10 The peripheral wall height for the cubicles shall be no shorter than 5 ft 4”.

4.11 The government desires cubicles to be at least 6 ft x 6ft. If space constraints prevent 6 ft x 6 ft desk, a 5ft x 5ft minimum can be used.

4.12 The contractor shall make efforts to prevent blocking windows and allow maximum utilization of natural light.

4.13 The contractor shall create a design that sustains team integrity for the following teams:

- 12 personnel for CSDB

- 8 personnel for USELMS

- 10 Personnel for Research

- 8 Personnel for Signatures

- 12 Personnel for IT

- 27 Personnel for Analysis

- 6 Personnel for FM and XP

5. 8 Personnel for Signatures The cubicles assigned to the 8 personnel in signatures shall be able to accommodate four PCs towers (w 8in, h 1ft 5in, d 1ft 7in) with two 24 in monitors, a phone, and shall also enable collaboration among six of the individuals.

6. 12 Personnel for IT The contractor shall design/provide 12 workstations and one 8 ft.

workbench, with two shelves, for the IT shop to hold PC towers while in maintenance.

The workstations shall meet the cubicle specifications in paragraph 9. This workbench shall be collocated with their spaces. The workbench shelving shall support, provide power to, and enable monitor/mouse connections to 8 PC towers on each shelve. Each tower is approximately 17 in tall x 8 in wide x 19 in depth. The working surface of this workbench shall be at least 30 inches deep. The workbench shall have ergonomic monitor arms and shall be able to accommodate four monitors, with four keyboard, and four KVM (keyboard, video, and mouse) switches. The workbench shall provide enough space to stow the monitors directly beneath the first shelve. The workbench shall have at least one integrated monitor and keyboard mount, with integrated cable management, to enable the user to use the workbench from an standing position.

7. 27 Personnel for Analysis The area designated for the analysis team shall be designed to allow collaboration between 21 analysts, while keeping more private areas for the remaining 6 members. The 21 Analysts shall be broken down into three teams of seven.

The area allocated for each analysis team shall favor open collaboration. Light soft colors are preferred.

Each of the cubicles in the 21 analysis area shall have:

-one rolling locking pedestal ( box, file) with a cushion

- one shelve assigned to each desk.

- The outer wall surfaces shall allow people to write on them (i.e. whiteboards, glass panel surfaces).

- Each of the cubicles shall have enough space to allow the users to have three computers and four stacked 24 in monitors.

Each of the cubicles assigned the 6 remaining members shall have:

-one locking overhead storage cabinet -one shelve -one rolling locking pedestal (box, file) with a cushion.

- at least two gromments that accommodate 10 to 12 cables. Each cable is 14 AWG/3 conductor in size.

8. 6 Personnel for FM and XP. The contractor shall make efforts to locate the 6 personnel assigned for FM and XP close to the front office area

9. Cubicle specifications:

9.1 All other cubicles shall have:

-one rolling pedestal (box, file) with a cushion

- one shelve -one locking overhead storage cabinet -the cubicle layout shall enable the use of a sit/stand desk converter.

- five grommets evenly spaced, and one being in the corner of the desk. Each grommet shall accommodate 10 to 12 cables, and be positioned as close to the back of the working surface as possible. Each cable is 14 AWG/3 conductor in size.

9.2 Each cubicle shall have at least three (3) duplex outlets (six outlets) at counter height (below the working surface), two (2) pop-up or table top box (four outlets) on the working surface, and shall provide IT raceways to enable wiring of three fiber cables for network connectivity (below the working surface). All raceways must provide three punch-outs at each workstation, and require two blank cover plates. All raceways must satisfy bend radius requirements for fiberoptic cable.

9.3 Each cubicle shall have enough space to accommodate three PCs towers (Each tower is approximately 17 in tall x 8 in wide x 19 in depth), two 24” monitors, one phone, desktop speakers, and enable writing space for the user. Each cubicle shall allow separation of one of the PC towers, from the other two, by a minimum distance of half a meter.

9.4 Each cubicle shall have a working surface that shall accommodate installation of a “Varidesk ®” sit/stand desk converter.

9.5 Each cubicle shall have one interior wall with either a whiteboard, or writeable surface.

The exterior walls of each cubicle shall also contain surfaces that can be written on, and are aesthetically pleasant. This surface shall be at least 28” in height, but preference is 36” in height.

9.6 Each cubicle shall have one 3ft x 18 in tackable surface.

9.7 Power to the workstations will come from the ceiling, power poles are requested. The cubicle electrical system must be UL approved. Receptacles must be numbered (coded) with circuit identification.

9.8 A cable management system shall be provided to manage computer cables. Cables must be secured tight under the work surface so that they are not visible.

10. The contactor shall build a multipurpose room capable of holding up to ten people. The multipurpose room shall have a working table, shall be able to hold three computers connected to a TV that shall be mounted against one of the walls. The multipurpose room shall have enough working surface to also hold two scanners that shall be connected to the computers that will reside in the area. The multipurpose room shall allow users to connect a mouse and keyboard to the computers from the working table. The wall height shall be 18 inches from the ceiling, and the wall shall be constructed in such a way that the remaining 18 inches could be covered to have a full wall to ceiling design. The room shall have a swing door that allows access to the area.

11. The contractor shall add four printing stations to the design. Each printing station shall hold three printers, and have two/three duplexes to power those printers. One of the printing stations shall be located within the command section area. The remaining three, shall be equally distributed around the office area. One of the three printing stations shall have space for a multifunction scanner, and a freestanding copier. The printer dimensions are 20 in tall x 20 in wide x 20 in depth, the multifunction scanner’s dimensions are 25 in tall x 18 in wide x 19 in depth, the freestanding copier is 38 in tall x 21 in wide x 23 in depth. The contactor shall design space to store toner and paper for each of the printing stations.

12. The contactor shall create space, under/above the printer stations, or around the office area, to store four supply carts. The carts measure 38 in tall x 25 in wide x 44 in long.

13. The contactor shall design space to accommodate a 3’7” wide, 1’7” deep, and 3’4” high cabinet. This cabinet is provided by the government.

14. The contactor shall design and build a storage space. The storage space shall be approximately 100 sq. ft. (bigger if space available) and have an solid, hinged, entry door (no glass). Wall height shall be 18 inches from the ceiling, and the wall shall be constructed in such a way that the remaining 18 inches could be covered to have a full wall to ceiling design.

15. The contactor shall design and build an area to accommodate two full size refrigerators, two microwaves, two coffee makers, and three freestanding water coolers.

16. The contactor shall establish a common area where a laminator, cutter, and three hole punchers could be utilized.

17. The contractor shall build a 30 inch tall modular wall around the furniture in the area marked as “CSS” to provide power and network connectivity to that areaThis area shall have six duplexes available so that each desk has access to two of them, when the wall is installed. The wall shall provide blank network plates for each of the workstations (three holes per plate), and two plates per workstation.

18. Delivery Services:

18.1 Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

18.2 The contractor shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

18.3 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

18.4 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract. A maximum of 30 days storage for new products shall be included in the contractor's agreement.

18.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

18.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

18.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized. The contractor shall prevent its personnel from entering any area other than the designated work area.The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

19. Inspection and acceptance

19.1 A post-installation walkthrough shall be coordinated with the Government Acceptor.

19.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

19.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

20. GOVERNMENT FURNISHED PROPERTY AND SERVICES

20.1 Facilities

The Government will provide the contractor access to all physical locations described in the SOW.

20.2 Utilities

All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this SOW.

20.3 Materials

The Contractor shall order and procure the materials required to conduct the work under this SOW. The contractor shall ensure materials are purchased with enough lead time to ensure prompt delivery to the Government.

21. GENERAL INFORMATION

21.1 Hours of Operation

The contractor shall perform the services required under this contract during the following hours: Mon - Fri, 0700-1700, except federal holidays. Recognized Holidays.Recognized Holidays.

21.2 The contractor is not required to provide service on the following days:

New Year’s Day Martin Luther King Jr.

Day Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day

21.3 If the holiday falls on Saturday, it is observed on the Friday prior. If the holiday falls on a Sunday, it is observed on the following Monday.

22. ADDITIONAL CONSIDERATIONS

22.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install the demountable walls.

22.2 The contractor shall be responsible for any storage of all new demountable walls, modular furniture, components, parts and assemblies prior to and during installation.

Prior to the start of work, no items may be stored on site. Upon start of work, on-site storage shall be limited to what will fit in the rooms the furniture is being installed at.

22.3 Changes to the furniture layout caused by contractor errors or omissions shall be corrected by the contractor, at their own expense. The government will not be responsible for expenses due to contractor’s errors.

22.4 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in Statement of Work.

22.5 All products must meet or exceed all applicable ANSI/BIFMA performance standards.

22.6 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

22.7 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

22.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The vendor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

APPENDIX A – FACILITY OVERVIEW

Not part of effort

APPENDIX A – FACILITY OVERVIEW