BPA_COMBINED_SYNOPSIS_SOLICITATION_off_base.pdf

SOLICITATION NUMBER: FA3016-18-U-0228

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. We will be following the procedures of FAR Subpart 13.303. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2005-99, Defense Federal Acquisition Regulation Supplement

(DFARS) Publication Notice (DPN) 20180601, and Air Force Acquisition Circular (AFAC)

2018-0525. The NAICS code that applies is 721110 and business size is $32,500,000.00.

The 502d Contracting Squadron at Joint Base San Antonio (JBSA)-Lackland, San Antonio, Texas intends to establish three (3) pre-priced Blanket Purchase Agreements (BPAs) for commercial lodging for members of the 960th Cyber Operations Group (960 CYOG) while performing duty at JBSA-Lackland, to vendors whose offer represent the best overall value to the Government. Best value will be based on distance of off-base commercial lodging facility to

JBSA-Lackland and price. Preferred off-base lodging facility should be within 15 miles of

JBSA-Lackland and have current Memorandum of Understanding with the Inns of Lackland.

Information on obtaining a Memorandum of Understanding may be obtained from Mr. Torry

Winfrey at (210) 925-4446.

JBSA lodging, contracting, military public health, and fire protection officials shall visit and inspect commercial off-base lodging establishments, when initially considered for issuance of a

MOU/BPA, to ensure they meet the inspection guidelines. Failure to consent to an inspection will render the vendor non-responsive. Vendors with lodging facilities that fail to meet any or all parts of the inspection will not be considered.

Offerors shall submit pricing on Attachment 4, Price List. Vendor price lists shall be updated annually; current price list and subsequent prices shall remain the same for a period of one year. Rates shall not exceed the lodging portion of the local area per diem rate authorized by the

Joint Federal Travel Regulation (http://www.defensetravel.dod.mil/site/travelreg.cfm), Volume

1. Payment will be paid by Government Purchase card (GPC), Government Travel Card (GTC), or Wide Area Workflow (IRAPT/WAWF). All costs associated with the use of these cards (i.e.

transaction fees) shall be included in the price identified in the Price List for applicable type of room.

The Government will not pay for any information provided under this notice. All offerors must be registered in System for Award Management (http://sam.gov/) to be considered for a

Blanket Purchase Agreement.

The Contracting Officer for this solicitation is Cathy E. Garcia, E-mail: cathy.garcia@us.af.mil.

Any quote, modification, revision, or withdrawal of a quote received after the exact time specified for RFQ is “late” and will be handled in accordance with 52.212-1(f).

http://sam.gov/

The complete quote must be received not later than 2:00 PM Central Standard Time on 16 July

2018 by e-mail to: wanda.smith.4@us.af.mil AND cathy.garcia@us.af.mil and/or by mail: at 502

CONS/JBKAB, Attn: Ms. Wanda Smith or Ms. Cathy Garcia, 1655 Selfridge Avenue, JBSA

Lackland TX 78236-5253. All quotes must typed and be in English. The entire proposal shall be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted.

Questions regarding this RFQ can be sent to Ms. Wanda Smith and Cathy Garcia at the above noted email addresses before 09 July 2018, 2:00 p.m. San Antonio Texas Local Time

The following attachments are applicable to this solicitation:

Attachment 1 Statement of Work

Attachment 2 BPA Terms and Conditions

Attachment 3 Provisions and Clauses

Attachment 4 Price List

ATTACHMENT 1

960th Cyberspace Operations Group

Off Base Commercial Lodging

Statement of Work

Contractor shall provide hotel accommodations for 960th Cyber Operations Group (960 CYOG) Air

Force reserve personnel and other personnel participating in or supporting weekend Unit Training

Assemblies (UTAs), RUTAs, Inactive Duty Training (IDT) and Active Duty (AD) statuses which may occur any day of the week. Lodging facilities must be within 15 (road) miles of JBSA Lackland AFB, Texas.

1. Rooms. Maximum number of rooms per UTA is 75 for double occupancy and 25 for single occupancy. Contractor may substitute single rooms in lieu of double rooms at no additional cost, if no doubles are available

a. Room Requirements. Rooms shall be cooled by refrigerated air conditioning, and adequately heated with individual temperature controls in each room. Rooms must be clean and free of rodents, insects, mold, and other unreasonable allergens. Each room shall have adequate ventilation and at least one window. Each room shall have a private bath with shower or tub/shower combination. Each room will contain a minimum of one 20 inch color television in good working order, dresser space with no less than two drawers per occupant, and one alarm clock. Single rooms consist of a minimum of one queen sized bed equipped with inner spring mattress, box spring, and all necessary linens, blankets, and pillows. All rooms shall be non-smoking.

b. Room Cleaning: Rooms shall receive daily maid service, to include but not limited to replenishing soiled towels with clean, vacuuming carpet, cleaning/sanitizing toilets, replenishing soap, and one clean drinking glass per occupant. Guest requests for towels or other housekeeping supplies must be fulfilled as soon as possible, but no later than 30 minutes after the request during normal working hours; after normal duty hours, towels, spare light bulbs, toilet paper, etc., will at a minimum be made available at the front desk.

Bed linens will be made up on a daily basis. Bed linens will be changed out completely at a minimum of once weekly per stay, or anytime person checks-out of the room.

c. Room Rates. Room rates will be based on a per room basis. All charges direct billed will be tax free and charges to individuals are taxable per tax regulations. Agreed room rates should be billed as per agreement. Initial rates shall be valid for one year from BPA effective date. At the expiration of this time period the Government will contact the contractor to renew a price list for the next calendar year. Contractor shall not terminate the reservation in order to place private customers in rooms in order to receive a higher rental fee. Such practice may result in termination of Blanket Purchase Agreement.

2. Check In/Check Out. Contractor shall staff the front desk and offer 24-hour check-in/check-out, 7 days a week and guarantee late arrivals.

a. Check-in. Normal check-in time should be 3:00 pm. However, if guest rooms are available earlier check-in should be allowed. The BPA Program Manager shall provide the contracted hotel(s) with a roommate roster and sign-in roster for each reservation. Hotel personnel shall not change rosters provided by the government in any manner. Hotel personnel may request members to provide military identification card. All personnel must sign the sign-in roster/document provided by the BPA Program Manager. Front desk shall confirm the departure date with member.

b. Check-out: Check-out must be completed as promptly as possible. Normal check-out time posted by the hotel should be no earlier than 11:00 am. “Express” check-out options will not be authorized for military members reserved under this agreement. Military members MUST come to the front desk to perform all check-out procedures. Payment for personal charges (e.g. telephone, in-room resale items, late check out fees, etc.) is the responsibility of the member.

c. Members on active duty or annual training status must provide a personal Government credit card at check-in. Reservations for multiple tours (back-to-back), regardless of the type of duty performed (active duty or IDT), are considered one lodging (reservation) requirement. Members pay for the active duty portion of the stay; the wing/unit pays for the IDT portion. Multiple tours (who pays for what dates, e.g. “member pays for these dates” or “unit pays for these dates”) will be identified when the contract quarters call letter is sent to the hotel providing the service. Do not move personnel from one room to another when duty status changes nor make the member check out and back in.

3. Cancellations. Rooms shall not be released until reservation has been cancelled by an authorized caller. Cancellations shall be accepted up to 6:00 pm on the day of the arrival at no charge to the government. If members do not check in by 6:00 pm and reservation has not been cancelled/modified, vendor may bill for that one night only. Vendor will check in all no-shows before the nightly audit and provide a list of no-shows to the Lodging POC by 0900 the following day. The Lodging POC will notify vendor by check-out time (1100) on the same day if the member will occupy quarters on that night.

4. Parking. Hotel must have adequate, secure, and lighted designated parking facilities available onsite with a separate area for passenger and baggage unloading/loading area. All facility parking areas must be well marked, cleaned, swept, free of debris, and adequately lighted at night. Parking shall be at no additional cost to the military member or Government.

5. Security and Safety Requirements.

a. Front desk staff shall not provide guest’s room number or personal information to others over the phone or in person.

i. Key control procedures will be implemented to ensure security. Do not print room numbers on the key, key chain, or electronic door openers. If room numbers are already placed on keys or key chains, place the key in a small envelope to conceal the room number until replaced.

ii. Do not issue replacement keys to guests when another key is requested without positive identification confirming that the guest is assigned to the particular room.

iii. All entrance doors to rooms shall have interior security locks (deadbolt or double locking). All locks shall be free from defects.

b. Lodging location property must be certified in compliance with the Hotel and Motel Fire and

Safety Act. All properties must be referenced on the Federal Emergency Management Administration (FEMA) Master list and in compliance with the Hotel and Motel Fire and Safety Act.

c. Property shall be in compliance with the Americans with Disabilities Act.

d. Properties shall be in compliance with the safety standards outlined in AFOSH 91-001, Billeting Operations.

6. Billing: Hotel must be willing to accept a government issued credit card as payment. Hotel, should submit to the 960 CYOG Lodging POC (960cyogworkflow@us.af.mil) no later than the 10th of the following month, a fully itemized invoice along with copies of each member’s room folios, and signed vouchers and/or registration card. Upon receipt of the three items, the 960 CYOG Lodging POC will validate charges. All items MUST be submitted for payment in full and must be billed on one bill, for payment. Payment for personal charges, e.g. telephone, in-room resale items, late check out fees, etc. is the responsibility of the member(s) occupying the room.

7. Quality Assurance. Contracted hotels/motels consent to the military lodging office, medical office, fire department, security forces office, and contracting office representative’s inspection(s) of the hotel prior to the BPA taking effect, and at any time during the agreement period. All findings of incomplete or unsatisfactory performance will be documented, verbal notice given, and confirmed in writing to the contractor. Contractor shall reply in writing, justifying the unsatisfactory condition(s), the corrective action taken, and the procedures developed to prevent recurrence.

ATTACHMENT 2

BPA TERMS AND CONDITIONS

1. Description of Agreement. Supplier shall provide commercial lodging for Government personnel in accordance with the attached Statement of Work (Atch 1) when requested by an individual identified on the Authorized Caller letter. The period of performance is for five years from date of Blanket Purchase Agreement establishment.

2. Extent of Obligation. The Government is only obligated to the extent of authorized calls placed against this BPA by authorized personnel, against authorized line items.

3. Purchase (Call) Limitation. Only calls made by the Contracting Officer shall exceed

$25,000.00. These calls will be invoiced through Wide Area Work Flow IRAPT at https://wawf.eb.mil/index.xhtml. All other authorized callers under this BPA shall exceed NOT

$25,000.00.

4. Authorized Callers. Personnel authorized to place calls against the BPA shall be identified on an Authorized Caller letter signed by the Contracting Officer. The letter will identify by title of position/name of the individual/ organizational component and the dollar limitation per purchase for each individual/position. Do not accept calls from individuals not identified on the authorization letter. Calls received by the Contractor from personnel not so listed will not be honored.

5. Delivery Tickets. Delivery tickets shall contain the following minimum information:

(i) Supplier Name.

(ii) BPA Number (i.e. FA3016-18-A-00XX, 0001)

(iii) Date of Call/Purchase.

(iv) Invoice number.

(v) Itemized list rooms furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Dates of Stay.

(viii) Name of Individual Placing Call.

6. Invoices. Consolidated invoices shall be accompanied by delivery ticket, itemized invoice with member’s room folios, and signed vouchers and/or registration card to the 960 CYOG

Lodging POC no later than the 10th of the following month. All items MUST be provided for one consolidated payment. Personal charges, e.g. telephone, in-room resale items, late check out fees, etc. is the responsibility of the member(s) occupying the room.

Period of discount offered will commence on the final date of the specified period or on the date of receipt of the invoice covering all deliveries accepted during the specific monthly period, whichever is later.

https://wawf.eb.mil/index.xhtml

7. Payment. Payment will be made via Government Purchase Card, Government Travel Card, or Wide Area Work Flow.

8. BPA Cancellation. The Government may cancel this Agreement at any time if the parties fail to agree upon any deletion, amendment, or addition to this Blanket Purchase Agreement which statute, Executive order, the Federal Acquisition Regulation (FAR) and/or this Supplement requires. However, either party may cancel this Agreement in its entirety upon thirty (30) days written notice to the other party.

This Agreement shall be reviewed, at a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or FAR and/or this

Supplements. An agreement modifying the BPA or the issuance of a superseding BPA shall evidence this revision.

9. Price List: Contractor shall furnish the Contracting Officer a price list stating the prices, discount terms, and effective period before the annual anniversary of the BPA. No calls will be placed against the BPA until the price list is approved by the Contracting Officer. Calls will be made for only the items that appear on the APPROVED PRICE LIST.

ATTACHMENT 3

PROVISIONS AND CLAUSES

The following clauses apply to this acquisition:

52.203-15, Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

*52.204-6, Unique Entity Identifier

52.204-7, System for Award Management

52.204-13, System for Award Management Maintenance

52.204.10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-18, Commercial and Government Entity Code Maintenance

*52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10, Prohibition on Contracting With Inverted Domestic Corporations

52.211-17, Delivery of Excess Quantities

*52.212-1, Instruction to Offerors -- Commercial Items

*52.212-2, Evaluation -- Commercial Items

*52.212-3 Alt 1, Offeror Representations & Certifications -- Commercial Items.

52.212-4, Contract Terms and Conditions -- Commercial Items

52.212-5 Dev, Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Items

52.219-1, Alt 1, Small Business Program Representation

52.219-8, Utilization of Small Business Concerns

52.219-28, Post-Award Small Business Program Representation

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers With Disabilities.

52.222-37, Employment Reports on Veterans

52.222-50, Combating Trafficking in Persons

52.222-40, Notification of Employee Rights Under the National Labor Relations Act

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13, Restriction on Certain Foreign Purchases

*52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.252-2, Clauses Incorporated by Reference http://farsite.hill.af.mil/

52.252-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Items Alternate II (Deviation)

52.252-6, Authorized Deviations in Clauses "Defense Federal Acquisition Regulation Supplement

/Chapter 2

252.203-7000, Requirements Relating to Compensation of Former DoD

252.203-7001, Prohibition on Persons Convicted of Fraud or Other Defense Contract-Related Felonies

252.203-7002, Requirement to Inform Employees of Whistleblower Rights

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7003, Control of Government Personnel Work Product http://farsite.hill.af.mil/

252.204-7000, Disclosure of Information, 252.204-7011, Alternative Line Item Structure

252.211-7003, Item Unique Identification and Valuation

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

252.225-7001, Buy American Act

252.225-7012, Preference for Certain Domestic Commodities

252.225-7048, Export Controlled Items

252.232-7010, Levies on Contract Payments

5352.201-9101, Ombudsman

*SOLICITATION ONLY

ATTACHMENT 4

COMMERCIAL LODGING

VENDOR PRICE LIST

BPA Number: ___________________________________________________________________________________________________

Company Name: _________________________________________________________________________________________________

Point of Contact: _________________________________________________________________________________________________

Email: __________________________________________________________________________________________________________

Phone: _____________________________________________ Fax: ________________________________________________

Physical Address: _______________________________________________________________________________________

Cage Code: ____________________________ DUNS Number: _____________________________

Discount Terms: ___________________________________

Property Distance from JBSA-Lackland: (Miles) _______________________________________________

Prices shall be valid from ______________________________________ to _____________________________________________

ITEM DESCRIPTION QTY UNIT PRICE

Double Occupancy Room

1 Each/Nightly

Single Occupancy Room

1 Each/Nightly

Signature: ___________________________ Title: _______________________________

502d CONTRACTING SQUADRON USE ONLY

THIS PRICE LIST SUPERCEDES ALL PRIOR PRICE LISTS EFFECTIVE THE DATE SIGNED BY THE

CONTRACTING OFFICER.

PRICE LIST VALID ___________________________________________ THROUGH

CONTRACTING OFFICER DATE