Attachment_2_-_Performance_Work_Statement.pdf

FA3016-18-R-0056

Attachment 2

PERFORMANCE WORK STATEMENT

RANGE GROUNDS MAINTENANCE SERVICES

CAMP BULLIS, TX

11 June 2018

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, vehicles, materials, storage, and other items and services necessary to ensure that Range grounds maintenance services are performed at Camp Bullis, Texas in a timely and professional manner. In addition, the Contractor will promote and maintain the growth of healthy grass and ensure that the Camp Bullis training areas, ranges, helicopter landing zones, and road easements present a clean, neat, safe, and professional appearance. Copies of all required licenses, certificates, and permits shall be provided to the contracting officer (CO) prior to the start of the contract. The current estimated workload for this requirement is provided in APPENDIX-A. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service. The contractor shall comply with all applicable Federal, Department of Defense, and Air Force regulations, along with regional, state, and local laws and commercial/industrial standards. Grass shall be cut to the heights specified in each area listed in APPENDIX-A. This includes but is not limited to mowing around buildings, structures, obstacles, resources, fences, rock walls, bleachers, trees, telephone poles, gates, shrubs, roads, surface areas, berms, and shooting lanes on shooting ranges.

1.1. MAINTAIN IMPROVED GROUNDS. The contractor shall mow all improved grounds in the areas identified in APPENDIX-A, in accordance with commercial/industrial practices. The contractor shall maintain a grass height between 2 and 4 inches in all improved areas.

1.1.1. MOW IMPROVED GROUNDS. The contractor shall mow all grounds areas, as identified in APPENDIX-A using best commercial/industrial practices, in order to ensure a well-manicured, neat, safe, and professional appearance. Unless otherwise stated below, grass height will be maintained according to paragraph 1.1., free of skips, gaps, rutting, or scalping and uniform in appearance. The contractor shall be required to pick up debris, (natural and/or man-made), prior to mowing any area. The contractor shall remove or mulch, leaves or grass clippings when visible after mowing, or before leaving the work area. Contractor shall conform to the safety standards identified in Paragraph 5.13, to include reflective vests, eye protection, gloves, long sleeve shirts, pants, and safety boots.

1.1.1.1. SPECIAL TRAINING AREAS (STA). The contractor shall maintain the mowed areas at all Special Training Areas/Obstacles Courses at the standard as shown on current Camp Bullis grounds map (APPENDIX-B). Acreage for STAs is included as part of the acreage totals as identified in APPENDIX-A. The contractor shall trim the grass in conjunction with mowing the grass. Contractor shall perform vegetation control where ever it is required to include all paved surfaces and gravel/dirt roads. Range #20 the NBC Chamber and Range #22 Urban Assault Course (UAC) will be (weed eat cut) only. Contractor shall conform to the safety standards identified in Paragraph 5.13, to include reflective vests, eye protection, gloves, long sleeve shirts, pants, and safety boots.

1.1.1.2. PERIMETER FENCE. The contractor shall trim or eradicate grass, weeds, trees, shrubs, and other vegetation from along both sides of the base perimeter fence. The contractor shall remove and maintain vegetation control on all areas of the base perimeter fence, on both sides of the fence, to a recommended minimum distance of 10 feet from the fence at the 2” – 4” standard where physically possible. Contractor shall obtain authorization through the COR prior to maintaining the outside of perimeter fence when on private property. The contractor is not required to mow the outside of the fence if written permission has not been obtained from the private property owner. Where written permission has been obtained from the private property owner, the contractor shall obtain advance approval from the Contracting Officer Representative (COR) prior to commencement of work. Contractor shall ensure there is no damage to grounds/property when working on private property. Contractor shall also maintain internal fence lines as identified on APPENDIX B.

1.1.2. EDGE IMPROVED GROUNDS: The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches the surrounding area grass. Edging shall include removal of vegetation from expansion joints and cracks in perimeter fences (interior/exterior), sidewalks, curbs, parking lots, driveways, traffic islands/medians, gravel areas around storage tanks, and fuel storage areas, air conditioning units, and all other hard surfaced areas (concrete or asphalt) located within the improved grounds area. Contractor shall ensure that the grass height matches the surrounding area grass to ensure a well-manicured, professional appearance. Grass, vegetation, and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface that is uniform in appearance and free of scalping, rutting, and uneven or rough cutting. The contractor shall also ensure that any areas that are edged are left with a neat, clean, and professional appearance.

1.1.3. TRIM IMPROVED GROUNDS: The contractor shall trim grass and weeds. This includes but is not limited to weed eating and edging around buildings, structures, obstacles, fences, rock walls, bleachers, trees, telephone poles, gates, shrubs, surface areas, berms, ditches, target mechanisms, firing positions, target frames, and shooting lanes, around both sides of fences (interior and perimeter), posts, fire hydrants, parking lots bumper blocks, boulders, storage tanks and other fixed obstacles such as antennas, giant voice sites, temporary obstacles/objects, sidewalks, joints, troop walks, drill-pads, traffic islands/medians, concrete lined drainage ditches, etc., on improved grounds. Trimming height shall match the surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area and shall also ensure that any areas that are trimmed are left with a neat, clean, and professional appearance. Contractor shall conform to the safety standards identified in Paragraph 5.13, to include reflective vests, eye protection, gloves, long sleeve shirts, pants, and safety boots.

1.1.3.1. GROUNDS MAINTENANCE DURING DROUGHT. The CO/COR shall give the contractor seven (7) calendar day notice prior to implementing the Drought Cut standard.

Drought Cut standard consists of a minimum height of 4 inches and a maximum height of 8 inches for Improved Grounds. Any rainfall occurring after the implementation of the Drought Cut standard shall temporarily lift the drought standards for seven (7) days to allow the contractor to bring the grounds to within contract standards, in the event of overgrowth. The

Drought Cut standard shall automatically resume without any additional notice from the COR or the CO. Upon notice from either the COR or the CO, the contractor will suspend the Drought Cut standard. The contractor will have up to seven (7) days, after the suspension notice, to bring the grounds within contract standards.

1.1.4. IRRIGATION. RESERVED

1.1.5. REMOVE DEBRIS/POLICE GROUNDS. The contractor shall perform a general litter pick up patrol in all areas identified in Appendix B. Contractor shall police for trash within the service areas at the time the area is mowed. The contractor shall ensure litter pick up is patrolled five (5) days per week (8 hours a day, Monday through Friday) throughout the service area. The contractor shall clear brush from the ranges, firing areas, and helicopter landing zones as needed. Contractor shall remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, etc.), and man-made debris to maintain a neat, safe, clean, and professional appearance. Tree limbs less than 8 feet in length and 100 pounds shall be included as regular debris removal. Contractor shall dispose of tree limbs/brush/large debris at New Lewis Valley Road collection lot. Lot is located next door to the Camp Bullis RV Storage Lot on New Lewis Valley Road. No physical address is available. A 40 cubic yard refuse container is located on site. Tree limbs over 8 feet in length and 100 pounds shall be reported to Range Control at 210- 295-7510 for scheduled removal. All other non-hazardous debris/litter may be disposed of in the 8 cubic yard refuse containers located through-out the installation. The Camp Bullis Range Grounds Maintenance Map (APPENDIX B) is representative of mowing height standards and shall not be misconstrued as an exact representation of the litter patrol boundaries. Contractor performance shall be based on meeting the performance standard and adhering to the litter pick up patrol schedule.

1.1.5.1. DEAD ANIMALS. All dead animals are to be reported to the COR immediately upon discovery. The type of animal will be needed for a report. (bird, dog, cat, unrecognizable, etc.)

The COR will report the dead animal to Pest Management and Natural Resources responsible for Camp Bullis.

1.1.6. LEAF REMOVAL. RESERVED

1.1.7. FERTILIZATION. RESERVED

1.1.8. PEST CONTROL. The contractor shall contact the COR in reference to pest control issues that arise. COR will contact the Pest Management and Natural Resources as needed.

1.1.9. LAWN RENOVATION. RESERVED

1.1.10. PRUNE, SHRUBS, HEDGES AND OTHER PLANTS. RESERVED

1.2. MAINTAIN SEMI-IMPROVED GROUNDS. The contractor shall maintain all semi-improved grounds in the areas identified in APPENDIX-B, in accordance with commercial/industrial practices. The contractor shall maintain a grass height between 4 and 10 inches in all semi-improved areas.

1.2.1. MOW SEMI-IMPROVED GROUNDS. The contractor shall mow all semi-improved grounds areas identified in APPENDIX-B utilizing the best commercial/industrial practices.

Unless otherwise stated below, grass height will be maintained according to paragraph 1.2.

1.2.2. TRIM SEMI-IMPROVED GROUNDS. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects at the improved grounds standard. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area. The contractor shall also ensure that any areas that are trimmed are left with a neat, clean, and professional appearance. Contractor shall conform to the safety standards identified in Paragraph 5.13, to include reflective vests, eye protection, gloves, long sleeve shirts, pants, and safety boots.

1.2.2.1 GROUNDS MAINTENANCE DURING DROUGHT. The CO/COR shall give the contractor seven (7) calendar day notice prior to implementing the Drought Cut standard. Semi-improved grounds shall be maintained/cut as notified by the COR. Any rainfall occurring after the implementation of the Drought Cut standard shall temporarily lift the drought standards for seven (7) days to allow the contractor to bring the grounds to within contract standards, in the event of overgrowth. The Drought Cut standard shall automatically resume without any additional notice from the COR or the CO. Upon notice from either the COR or the CO, the contractor will suspend the Drought Cut standard. The contractor will have up to seven (7) days, after the suspension notice, to bring the grounds within contract standards.

1.2.3. AIRFIELD COORDINATION. The Camp Bullis Range Grounds Maintenance Plan Map, Helicopter Landing Pad areas are identified in APPENDIX-B and will be maintained at the semi-improved (4”-10”) grass height. The Airfield (TS 12–Combat Assault Landing Strip) APPENDIX B will be maintained at the semi-improved (4”-10”) grass height.

1.3. MAINTAIN UN-IMPROVED GROUNDS. The contractor shall mow all un-improved grounds areas identified in APPENDIX-B, in accordance with commercial/industrial practices.

The contractor shall maintain a grass height between 10 and 14 inches in all un-improved areas.

1.3.1. MOW UN-IMPROVED GROUNDS. The contractor shall mow all un-improved grounds areas identified in APPENDIX-B using best commercial/industrial practices. The contractor shall maintain grass height between 10 and 14 inches in all un-improved areas.

1.3.2. TRIM UN-IMPROVED GROUNDS. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on un-improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area. The contractor shall also ensure that any areas that are trimmed are left with a neat, clean, and professional appearance. Contractor shall conform to the safety standards identified in Paragraph 5.13, to include reflective vests, eye protection, gloves, long sleeve shirts, pants, and safety boots.

1.4. MAINTAIN VEGETABLE BEDS, INERT BEDS & RELATED AREAS. RESERVED

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches (i.e. side of roads/near roadways/swales) to be free of shrubs, trees, silt, and trash to prevent erosion and ensure continuous flow of water.

Concrete lined drainage ditches shall be kept free of vegetative growth and litter to maintain the integrity of the concrete and to ensure the continuous flow of water. Drainage ditches to be maintained are identified in APPENDIX-B.

1.6. PERFORM SNOW/ICE REMOVAL. RESERVED

1.7. SPECIAL REQUIREMENTS. RESERVED

1.7.1. TREE (TRIMMING & PRUNING SERVICES). RESERVED

1.7.1.1. TREE CARE. RESERVED

1.7.1.2. UNSCHEDULED SPOT PRUNING/TRIMMING. RESERVED

1.7.1.3. UNSCHEDULED TREE & STUMP REMOVAL. RESERVED

1.7.1.4. TREE STANDARDS. RESERVED

1.7.2. UNSCHEDULED REQUIREMENTS. The contractor shall, upon notification by the COR through the issuance of either oral or written notification, perform unscheduled grounds maintenance requirements. An allowable reason may include, but is not limited to, out of cycle mowing in accordance with the map. Unscheduled work shall be invoiced against CLIN 0X04.

The contractor shall proceed when a work order is received signed by the CO and COR. The work order shall be completed within three (3) business days. Work order requirements requiring additional work time shall be completed within the time frame mutually agreed upon between the CO/COR and contractor (i.e. large/detailed jobs). Upon notification of an unscheduled requirement, the contract manager will respond within one (1) hour to meet with the CO or COR to initiate services.

1.7.2.1 WORK ORDER LOG. The contractor shall maintain a work order log to track all work orders on a monthly basis. Work order log shall be provided to the COR no later than the 3rd of the month.

1.7.3 SCHEDULING OF SERVICE. All mowing and weed eating services of the Ranges shall be scheduled through the Range Control Office at (210) 295-7510/7732. The contractor shall strictly adhere to the devised schedule since Ranges are utilized and are available to units for training on Camp Bullis at all times. Failure to adhere to this schedule could cause serious harm or accidents to military and/or contractor personnel, vehicles, and equipment.

2.0 SERVICE DELIVERY SUMMARY (SDS). The contract service requirements are summarized in the performance objectives that relate directly to the mission essential items.

The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. An SDS item shall be “Unacceptable” when the contractor exceeds the allowable number of defects during the month as identified in the Performance Threshold column. The SDS provides information on the expected level of contractor performance, and the expected method of government surveillance and confirmation of services provided.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Defects:

• A defect is a service that does not meet the requirements of the PWS.

• Multiple defects may be found during one inspection (ex. inspection may identify defects for SDS items 1 - 8).

• Defects may be found during a government inspection or reported on a valid customer complaint.

• Not adhering to the schedule is a defect.

2.1 QUALITY CONTROL. The contractor shall provide a written description of the company’s Quality Control Plan (QCP) within 30 days of contract award. QCP shall include identification of the commercial/industrial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), National Arborist Association, Tree Care Industry Association, American Society of Landscape Architects, the American National

SDS # Performance Objective PWS Para Performance Threshold

1 Maintain Improved Grounds, 2”-4” to look well-manicured, with a neat and professional appearance.

1.1.

No more than 5 valid defects per month

2 Maintain Semi-Improved Grounds-maintained between 4” – 10” to look well-manicured, with a neat and professional

1.2.

No more than 5 valid defects per month

3 Maintain Un-Improved Grounds - maintained at a height between 10” - 14” to look well-manicured, with a neat and professional

1.3.

No more than 5 valid defects

4 Debris, Trash, and Litter Policing 1.1.5.

No more than 3 valid defects

5 Quality Control Plan. Contractor’s compliance with Quality Control Plan.

2.1. No more than 3 valid defects

per month

6 Scheduling Service - provided in accordance with time frame established in the PWS

1.7.3. No more than 1 valid defect

per work order

7 Environmental Requirements. The contractor shall comply with all federal, state, city, and base environmental laws and regulations.

4.2.

No more than 3 valid defects

8 Reports and Supporting Documentation-submission of required documentation and reports within timeframes established by the

PWS.

APPENDIX C No more than 1 valid defect

Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service Office to ensure that grounds maintenance services are being performed in accordance with commercial/industrial practices. The contractor shall submit any revision to their QCP prior to implementation of the revised QCP to the CO for approval. The contractor shall develop and implement procedures to identify, track, prevent, remedy, and ensure non-performance and continual repeat of defective service does not occur. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement, and for correcting deficiencies as required.

2.1.1. FRAUD, WASTE AND ABUSE. The contractor shall make sure their employees practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of any utilities used. The contractor shall be responsible for maintaining proper conduct and good discipline within the contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to report any suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the government observed during, or in the performance of this contract.

2.2. QUALITY ASSURANCE. Services performed under this contract are subject to surveillance by the government’s COR. The government shall utilize a checklist to conduct periodic inspections and/or customer feedback IAW with the Quality Assurance Surveillance Plan (QASP). The CO or COR shall surveil contractor performance by validating actual work performed, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in the performance thresholds. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annually or annually) and may be adjusted, based on quality trends. The office responsible for inspection and acceptance is the CES Operations Support Branch, JBSA - Fort Sam Houston, Texas 78234-5007. In addition, the contractor will also utilize their company Quality Control Plan (QCP) policies and procedures while performing this contract.

2.2.1. DEFICIENCIES. The contractor shall schedule with the Range Control Office to correct any deficiencies in service within 2 hours after notification by the CO or COR at no additional expense to the government.

2.2.1.1. CONTRACT DISCREPENCY REPORT (CDR). When a performance threshold has not been met the contractor will be issued a (CDR). The Contractor shall respond to the CDR and return it to the CO within 10 calendar days of receipt. Failure to meet the performance threshold as outlined in the SDS for any of the performance objectives in any one month period shall constitute an immediate Progress Meeting with the government. Failure to meet the performance threshold as outlined in the SDS of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period shall result in a warning or letter of concern from the CO. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3. PERIODIC PROGRESS MEETING. Periodic meetings shall be established after contract award. The CO, COR, other government personnel (as appropriate), and the contractor shall periodically meet to discuss the contractor’s performance. Potential issues to discuss may include but are not limited to opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance, and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections, customer complaints, and provide insight into any identified trends.

3.0 GOVERNMENT FURNISHED EQUIPMENT.

3.1. FACILITIES. Storage building next to Building 6259 on the Modified Fire Range (MFR) #14 will be provided to the contractor. The building has electricity and outlets. No phone is provided. The contractor will be responsible for any items placed in this area, to include portable trailers, porta johns, etc. If additional utilities are required, the contractor will be responsible to pay for installation of all utilities to the site, to include connection charges and disconnection fees at the end of the contract.

3.2. UTILITIES. The government will furnish electricity to the building listed above. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval.

3.2.1. CONSERVATION OF UTILITIES. Contractor personnel shall practice utility conservation and shall operate under conditions that preclude waste of government furnished utilities.

3.3. MATERIALS - CONTRACTOR FURNISHED ITEMS. The contractor shall furnish all property and services not specifically identified in 3.1. as government furnished, but which are necessary to perform the requirements of this contract.

3.4. MATERIALS – GOVERNMENT FURNISHED ITEMS. NONE

3.4.1. FUELS. Camp Bullis does not provide a facility to dispense fuel for the contractor’s use.

3.5. SECURITY, FIRE, & MEDICAL SERVICES. The government will provide police and fire protection services to the contractor. Contractor shall dial 911 from any land line type phone for Emergency Force Protection or Fire Response or dial 911 from a cell phone and indicate the location as CAMP BULLIS at which time their call should be transferred to the Emergency Force Protection or Fire Response office. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The contractor may be required to prepare necessary documentation and reimburse the government for the cost of emergency medical treatment. All contractor injuries will be promptly reported to the COR and CO.

3.6. TELEPHONE. No phone service is provided within the facility provided in 3.1.

3.7. CELLPHONE. Contractors are advised that DoD Instruction (DoDI) 6055.04 prohibits cellular telephone usage when approaching, entering or exiting any installation gate. Cellphone usage by drivers on installations is prohibited in moving vehicles unless used with a hands-free device. The installation Security Forces Squadron (SFS) is strictly enforcing this regulation.

Those found in violation of this regulation are subject to be ticketed.

3.8. SOLID WASTE COLLECTION & DISPOSAL. The contractor shall use existing centralized bulk containers to dispose of trash or refuse generated from accomplishing the services detailed in this PWS. The government will furnish refuse containers (8 CY and 40 CY) in a designated centralized area on Camp Bullis to be used by the contractor in performance of work of this contract. Containers shall not be used for disposal of refuse for personal use.

Hazardous materials shall not be placed in any government refuse container. The government will provide adequate dumpsters.

4.0. GENERAL INFORMATION.

4.1. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.1.1. DAMAGES TO GOVERNMENT/PRIVATE PROPERTY. Damages to government buildings, equipment, or vegetation are addressed in FAR clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation”. Riding mowers and tractors shall not be driven within five (5) feet of cave entrances, rock formations marking caves, and training obstacles. Workers shall use push mowers and string trimmers to maintain the area around cave entrances, rock formations marking cave entrances, and training obstacles. Contractor shall be liable for repair/replacement/cost for any Government or private property damaged by contractor personnel, vehicles, equipment or negligence. The contract manager shall immediately advise the COR of any damages and provide an action plan for repair. The contract manager shall provide a completed copy of the Accident/Incident Investigation Report to the COR within five (5) calendar days of each occurrence. Damage to safety or security items shall be immediately repaired by the government and the grounds contractor shall be billed for the repair, to include any labor costs.

4.1.2. DAMAGES TO VEGETATION. Damage to trees, shrubs and/or other obstacles from trimming shall be repaired/replaced by the contractor at no additional cost to the government after determination of the damages by the COR, replacement shall occur within five (5) business days of damage with a plant of equal size and type.

4.2. ENVIRONMENTAL REQUIREMENTS. The contractor shall comply with all federal, DOD, Air Force, state, city and base environmental laws and regulations. Personnel from the Base Environmental Office and other base offices will conduct periodic inspections to determine compliance with base and state environmental laws and regulations. The contractor shall immediately notify the COR who will in turn immediately notify the Base Environmental Office of contractor hazardous material spills and take immediate action to control the spread of the spill.

4.2.1. HAZARDOUS MATERIALS. The contractor shall obtain approval using the application requirements of the AF Form 3952, Chemical/Hazardous Material

Request/Authorization. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials deemed to be especially hazardous to human health and the environment. In the event that the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies at Camp Bullis. The contractor shall maintain spill control material on hand at all times that is sufficient to contain a worst case spill, both in volume and hazard level.

4.2.2. HAZARD COMMUNICATIONS PROGRAM. The contractor is responsible for complying with all local, state, DOD, and Federal laws or regulations involving disposal of waste products and containers, to include hazardous waste, in accordance with applicable regulations and other documentation. The contractor shall develop and maintain a comprehensive communication training program in accordance with 29 CFR 1910, 29 CFR 1926, AFI 90-821-Hazard Communications (Hazcom Program) and FSH 385-10 Occupational Safety and Health Program. A Hazard Communications Plan of this program shall be submitted to the CO within ten (10) calendar days after award of the contract. This employee-training program shall ensure that information concerning the hazards of all materials utilized and appropriate protective measures are transmitted to employees. A list of all hazardous materials utilized in the work areas and Material Safety Data Sheets (MSDS) for each material shall be provided to the COR within five (5) calendar days from start date of contract.

4.2.3. HAZMAT OFFICE. The contractor shall register with the base Hazmat Office at (210)- 221-5069 and comply with all the rules and regulations for the storage, usage and disposal of hazardous materials and products. The contractor shall not bring any hazardous materials on base until all registration and documentation has been accomplished with the HAZMAT Office.

The contractor shall provide a copy of each MSDS on all hazardous materials to be used by the contractor in performance of work on this contract. The contractor shall forward the monthly usage reports to the HAZMAT Office and the COR by the 5th of each month.

4.2.4. USED OIL & FILTERS. The contractor shall dispose of used oil and filters in accordance with Base Environmental procedures. Contractor shall ensure used oil and filters are properly stored, accounted for, labeled and all documentation accomplished in accordance with the Environmental Office instructions. The contractor is responsible for all fees, permits, manifests, etc. for the disposal of hazardous material. Contractor shall not dispose of hazardous material until a government representative from the Environmental Office has signed a hazardous waste manifest.

4.2.5. PESTICIDES and HERBICIDES. Pesticides and herbicides will not be used in the performance of this contract.

4.2.6. HAZARDOUS MATERIALS INVENTORY. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site.

The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.2.7. RESERVED

4.2.8. FINAL REPORT. The Contractor shall submit a final inventory, not later than ten (10) working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.2.9. OZONE DAYS. During declaration of Ozone Action Days, the contractor shall minimize the use of equipment and vehicle operations and fueling of equipment and vehicle to the absolute minimum, to minimize the amount of toxins that may affect the ozone. However, the contractor is still obligated to comply with the standards of the contract. The contractor is encouraged to utilize equipment and vehicle procedures that will minimize pollution to the Ozone.

4.3. PERMITS, LICENSES AND CERTIFICATIONS. Unless otherwise specified in this contract, the contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable federal, DoD, Air Force, state, county, and local laws, codes, and regulations in performance of the requirements of this contract. The contractor shall maintain records of such requirements and make the documentation available to the government for review. The contractor will be responsible for all OSHA, state, environmental, fire hazard, chemical, fuel, spill, fines that occur as a result of company negligence.

4.4. HOURS OF OPERATION. The contractor shall perform grounds maintenance services during normal duty hours which are 07:30 a.m. to 4:30 p.m., Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO/COR. Do not perform services in residential areas, Lodging/Billeting, housing, dormitories, or high traffic thorough fares before 0700 a.m. The contractor will be allowed to adjust hours of operation due to seasonal conditions. However, the contractor shall obtain approval of the COR before any changes are performed. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force/Army mission requirement, the contractor shall advise the COR/CO and reschedule the work to minimize the disruption of services.

4.5. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations. These federal holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Presidents’ Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6. BASE CLOSURES. Scheduled work that is not accomplished because of base closure due to weather, natural disasters, training exercises, or actual alert, will be accomplished as soon as possible after reopening the base. The contractor will coordinate and communicate with the COR during all base closures.

4.7. MONTHLY SCHEDULE. The contractor shall provide the government COR with a monthly written schedule which shows the areas being serviced for that month. This schedule shall be given to the COR at least fifteen (15) calendar days prior to the month the schedule is to begin. When an unforeseen facility closure, inclement weather, or other training event is found to be an acceptable delay by the CO or COR, and precludes completion of services on a regularly scheduled work day, the contractor shall reschedule the work to be performed through Range Control, and notify the COR of the new time. The preferred method of notification is e-mail.

4.8. SECURITY REQUIREMENTS. The contractor shall comply with AFI 10-245, Air Force Antiterrorism Standards, paragraph 2.17.3 and all installation security policies. These regulations are available for review in the Contracting Office. Security and base access requirements are contained in clause AFFARS 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through-out the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contractor shall be required to work in restricted and controlled areas of the base. The contractor shall furnish and obtain all proper documentation and permits for entry in the restricted and control areas. The contractor shall be responsible for ensuring all contractor personnel authorized to perform work under this contract obtain installation access as required by AFI 36-3026(i), Procedures for ID Cards, and FSH Reg 190- 5, Motor Vehicle Traffic Programs. All contractor personnel working on Camp Bullis must have a completed background check prior to being employed on Camp Bullis, and must have a government issued contractor I.D. badge. Government furnished identification shall be returned to the government upon completion of performance, termination of the contract or termination of performance on this contract by any individual for any reason, the contractor shall turn in all CAC Cards, Base Identification Passes, Restricted Area Badges, and any other documents issued by the government to the issuing office, COR, or project manager. The contractor shall also obtain personnel and vehicle identification badges and passes as required for entry to the installation. The government will provide all forms and procedures to the contractor to obtain personnel identification and vehicle passes during the Post Contract Award Conference. The contractor shall provide the CO with a current list of employees needing access within three (3) working days after receiving award or Notice of Award. The list shall include employee’s name, date of birth, social security number, state driver’s license/state ID number and state of issue.

Within ten (10) business days after the government submits the list to the FSH Security Office, the government will notify the contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the duration of the contract, whichever is shorter. This process will be repeated at the exercise of any ordering period. It is the contractor’s responsibility to renew passes/badges in a timely manner to ensure no interruption of service. Contractor personnel and property shall be subject to search and seizure upon entering the confines of Camp Bullis, while on Camp Bullis, and upon leaving the confines of Camp Bullis.

4.8.1. PHYSICAL SECURITY. The government will not be responsible in any way for damage to the contractor’s supplies, materials, vehicles, equipment, and property or to the contractor personnel’s personal belongings that are damaged or destroyed by fire, theft, accident or other disaster, including terrorist attack. Contractor personnel and any representative of the contractor entering Camp Bullis shall abide by all security regulations and shall be subject to security checks (AR 190-13).

4.8.2. KEY CONTROL. The contractor shall be responsible for keys provided to the contractor by the government. Keys shall not be lost, misplaced, or duplicated by contractor personnel, nor used by unauthorized contractor personnel. The contractor shall develop and implement key control procedures to insure that keys issued to the contractor by the government are safeguarded.

4.8.3. LOST KEYS. The contractor shall report any occurrence of duplicated, misplaced, or lost keys to the CO within twenty four (24) hours after discovery of occurrence, and submit a written report to the CO by close of business the next workday. The written report shall provide complete details relating to duplication, misplacement, or loss. In the event a key is duplicated, misplaced, or lost, all locks and keys for that system will be replaced at the discretion of the government. The contractor shall reimburse the government for replacement of locks or rekeying required as a result of keys being duplicated, misplaced, or lost by contractor personnel. The contractor shall also reimburse the government for any government property lost or stolen as a result of unauthorized key duplication, misplaced key, or loss of key by the contractor or contractor personnel.

4.8.4. GOVERNMENT OBSERVATIONS. The contractor shall provide access to government owned facilities operated by the contractor for observation or inspection by any government agency or individual authorized access by the CO. Government personnel will not interfere with the contractor’s performance.

4.8.5. VEHICLE OPERATIONS. The contractor shall ensure all employees operating vehicles on the military base have a proper license as required by the installation commander and Texas law and comply with all base, and local traffic and hauling regulations. All vehicles shall have all proper accessories, tie-downs, signal, safety devices, and lights when towing or hauling equipment, materials or supplies. In compliance with FSH Reg. 190-5, Motor Vehicle Traffic Programs, 1 Aug 2001, regarding motor vehicle use on the military installation. The contractor shall not transport any personnel in the bed of trucks. Contractor shall have adequate liability insurance on all vehicles as required by Texas law. Vehicles shall be kept clean, operational, and present a professional appearance at all times. All tractors, mowers, riding mowers and trailers shall have the international “Slow Moving Vehicle” sign on the rear of the unit. All vehicles must meet the proper OSHA, DOD, and Air Force standards for safety equipment, i.e.

flashing yellow lights, Reflective signs, orange cones, fire extinguishers etc.

4.8.6. CONTRACTOR VEHICLE IDENTIFICATION. The contractor shall provide all vehicles required to fulfill the requirements of this contract. The contractor vehicles used in performance of this contract shall have the proper company identification posted on both outside front doors of the vehicle. These vehicles shall be identifiable as contractor vehicles bearing the name of the company in letters readable from a reasonable distance. Privately owned vehicles shall not be used. All communication equipment used shall comply with Camp Bullis radio frequency regulations.

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

N/A

5.0. SPECIAL QUALIFICATIONS.

5.1. PRIMARY REPRESENTATIVE. The contractor shall provide a contract manager who shall be responsible for the performance of all work accomplished under the contract. The contract manager or alternate shall be available to conduct overall management coordination and furnish liaison with the government. The contract manager shall be the point of contact with the government and shall have the authority to act or make decisions for the contractor on all matters pertaining to this contact.

5.2. ALTERNATE. The contractor shall designate a contract manager alternate who shall be authorized to act on behalf of the contractor in the absence of the contract manager or when the contract manager is not available.

5.3. The contractor shall provide the name, email address, and telephone number(s) for the contract manager and contract manager alternate to the CO at the Post Contract Award Conference. The contractor shall notify the CO of any changes as they occur.

5.4. PERSONNEL. The contractor shall provide a professional work force possessing the necessary skills, knowledge, certifications, and commercial training required to satisfactorily perform the services required by this contract. Contractor personnel performing work under this PWS shall remain employees of the contractor and will not be considered employees of the government.

5.5. CONFLICT OF INTEREST. The contractor shall not employ any person who is an employee of the United States Government, or the Department of Defense, either military or civilian, if such employment would create a conflict of interest, or be contrary to the policies contained in the Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500. 7-R.

5.6. CONTRACT FILES. The contractor shall maintain complete and accurate files of documentation, records, and reports required under the terms of this contract in accordance with AFI 31-401 Information Security Program Management. The contractor shall not allow access to the files by any government agency, non-governmental agency, or individual agency, or individual unless specifically authorized by the CO. Files shall be made available to the CO or

COR upon request. All files will become the property of the government and shall be turned over the CO at the completion or termination of this contract in accordance with AFI 33-322 Records Management.

5.7. CONDUCT OF PERSONNEL. The CO may require the contractor to remove from the job site, any employee working under this contract for reason of personal misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is necessary in the best interests of the government. In accordance with Department of Defense (DOD) DOD 5200.08-R Physical Security Program, DODI 5200-08, Security of DOD Installations and Resources, and AFI 31-101, Integrated Defense (FOUO), the installation commander has the authority to bar individuals from the military installation. The removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficiently trained personnel to perform the services as required by this PWS.

5.7.1. SMOKING. The contractor shall comply with Army Regulation 600-63 Army Health Promotion, which outlines uniform policies governing use of tobacco products on Department of the Army installations.

5.7.2. WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any government installation.

5.7.3. LAWS. The contractor shall comply with all local state, and federal laws and regulations that control any work performed. The contractor shall comply with and keep informed of any changes to these laws and regulations throughout the period of the contract. The contractor is a recognized professional in his area and is expected to be knowledgeable of all laws and regulations pertaining to his profession.

5.8. CLEAN-UP/HOUSEKEEPING. The contractor shall maintain facilities and work sites in a clean, neat, and professional appearance at all times.

5.9. CONSTRUCTION/RENOVATION PROJECT. Demolition of existing facilities and construction of new facilities will occur during the contract period. When an area is fenced off for construction/demolition purposes the COR shall notify the contractor in writing (email) of acreage and to suspend service in the affected area until government acceptance is completed.

This area will not be billed until services are resumed. Prior to the start of a project, the contractor shall meet with the COR and the construction inspector in order to assess the state of the grounds. The construction contractor will be held liable damages to the systems or grounds that occurred during construction and when grounds maintenance services were suspended.

5.10. INTERFACES. The contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government employee directs the contractor to stop work, immediately contact the COR/CO and report the instructions, to include name of the government personnel involved. COR/CO shall give the contractor instructions on how to proceed.

5.11. CONTRACTING OFFICER & CONTRACTING OFFICER REPRESENTATIVE. The CO will appoint a primary and alternate government representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

5.12. WORK CLEARANCE REQUESTS. RESERVED

5.13. SAFETY REQUIREMENTS & REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and follow all Army/Air Force Safety regulations. The contractor shall also provide a verbal notification to the CO/COR as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact in accordance with section 4.2. In addition, the contractor shall also provide a completed written copy of the Accident Investigation Reports to the CO/COR within five calendar days of each occurrence, see para 5.13.2.

5.13.1. SAFETY. The contractor shall safeguard and maintain all government property as well as provide for the safety and well-being of personnel employed in the administration of this contract. The contractor shall comply with the provision of AFI 90-801, Environmental, Safety and Occupational Health, and FSH 385-10, Occupational Safety and Health Program. The contractor shall develop and implement a company safety program for employees performing work under this contract. The contractor shall submit the Company Safety Plan to the CO ten

(10) calendar days prior to contract start date. Revisions shall be submitted five (5) calendar days prior to the effective date of change. The contractor shall comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear all safety items as required by the OSHA during the performance of tasks requiring protective equipment or clothing.

5.13.2 ACCIDENT REPORTING. The contractor shall maintain an accurate…