Atch_1_-_Statement_of_Work_and_Appendices.docx

STATEMENT OF WORK

for

DESIGN BUILD PROPOSAL

TYMX026309

REPAIR 575th DEPOT MAINT. & CONDENSERS, BLDG. 75 W.O. # 7790

JOINT BASE SAN ANTONIO – JBSA RANDOLPH

TEXAS

09 Nov 2017

Prepared by:

Jeffery C. Parks II Engineering Tech.

1. POINT OF CONTACT (POC):

502 CES/CENMP-RND

Jeffery C. Parks II, Eng. Tech. Tel: (210) – 652 – 4833

2. GENERAL DESCRIPTION OF WORK:

2.1. The objective of this Statement of Work (SOW) is for the design, procurement and repair of HVAC system & Condensers units for Building. 75 on Joint Base San Antonio – Randolph (JBSA-RND), Texas.

2.2. It is the Air Force's objective that this work will be located in Bldg. 75 JBSA Randolph. The Contractor shall provide all services, materials, supplies and equipment as necessary to provide an engineering design for the replacement of the existing HVAC system and condensers systems. The Contractor shall comply with all applicable criteria to include but not limited to Federal, State and local codes, ASHRAE, Air Force codes, standards, specifications, and regulations associated with the work described in the SOW. The Contractor shall use the following specifications which are particular to military installations: the Unified Facilities Guide Specifications (UFGS), the Unified Facilities Criteria (UFC), and Randolph specific specifications. Contractor shall preform a detailed cooling and heating load analysis which shall be used as the basis for the design and for equipment selection. The design process, design calculations and the selection of replacement equipment shall be documented in the design analysis. Existing ductwork and refrigerant piping may be retained at the discretion of the Government once proposed and justified by the designer during the design process. All design documents shall be stamped by registered or licensed professional mechanical engineer. Contractor shall provide quality material ensuring material meet industry-acceptable standards following the Design/Build (DB) proposal for project provide and equipment approved on AF Form 3000for the renovation work. The infrastructure to this building shall require areas to be address in the facility’s energy, utilities, mechanical, electrical, structural systems and finishes. The Air Force's intent is to ensure the Contractor install products and materials of good quality that meet industry standard average life that correspond with the period of performance expected before a major renovation or repurpose. The design should be flexible and adaptable to the high performance and sustainable building requirements different than the current to the extent practical while still meeting the operational and functional requirements defined within. The Contractor shall provide a test and balance of the HVAC system equipment and provide balance report in accordance with the design and specifications providing a life expectancy meeting the industry-accepted maintenance and repair cycles.

2.3. At the same time the design and constructions shall be cost effective and establish economical and efficient synergy among the systems and spaces applicable to the structure as a whole. This facility shall be designed with the objective of achieving 30% or greater energy savings and greater efficiency in equipment. The DB Contractor shall be responsible for the professional quality, constructability, technical accuracy and coordination of all designs, drawings, and other documents or publications upon which construction is based. The design of architectural features, interior design, structural, mechanical, electrical, civil and other engineering features of the work shall be accomplished, reviewed and approved by engineers, architects and interior designers who are with 502d Civil Engineering Squadron. The DB Contractor is responsible for the complete design and shall not assume that the provided design criteria and drawings in this solicitation shall alleviate the DB Contractor from performing any additional design as required to produce a complete set of Construction Documents. Any drawings, sketches, and/or layouts provided are for informational purposes only to aid in proposals and to give a representation of what to expect from the using agency once the design phase starts.

3. APPLICABLE DETAILED SPECIFICATIONS:

3.1. Reference Unified Facilities Guide Specifications (UFGS) for JBSA-Randolph Location. Division 01, General Requirements, included in Appendix. Designer shall use JBSA-Randolph Architectural Compatibility Guide for guidance and current building codes for design and construction of all projects on this Solicitation. The Unified Facility Criteria library is located at WBDG website, https://www.wbdg.org/. Facility design, materials, equipment, and installation shall be in accordance with the requirements of the listed codes and design manuals.

4. APPLICABLE CODES:

AFI 32-1023 Design and Construction Military Construction Projects AFI 32-1065 Grounding Systems Air Force AFJMAN 32-1080 Electrical Power Supply and Distribution American National Standard Safety Code (ANSI) American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) American Society of Mechanical Engineers (ASME) American Water Works Association (AWWA) ANSI/ASHRAE/IES Standard 90.1 ASHRAE Standard 90.2 ETL 04-3 (Change 1), Design Criteria for Prevention of Mold in Air Force Facilities Executive Order (EO) 13693 Planning for Federal Sustainability in the Next Decade IEE C2 National Electrical Safety Code IEEE141- Electrical Power Distribution for Industrial Plant Illuminating Engineering Society of North America (IESNA) Institute of Electrical and Electronics Engineers (IEEE) Insulated Cable Engineers Association (ICEA) International Building Code (IBC) 2015 International Plumbing Code (IPC) 2015 JBSA-Randolph Environmental Protection JBSA-Randolph Architectural Compatibility Standards JBSA-Randolph O&M Standards National Fire Protection Agency (NFPA) 101- Life Safety Code NFPA 70- National Electrical Code NFPA Codes – pertinent to this SOW Occupational Safety and Health Administration (OSHA) Title 10 CFR 435, Federal Energy Management Planning and Programs UFC 1-200-02 C3 High Performance and Sustainable Building Requirements UFC 3-301-01 C2 Structural Engineering UFC 3-410-01 C2 Heating, Ventilating, and Air Conditioning Systems UFC 3-410-02 C2 Direct Digital Control for HVAC and Other Local Building Systems UFC 3-420-01 C10 Plumbing Systems UFC 3-430-11 Boiler Control Systems UFC 3-450-01 Design: Noise and Vibration Control UFC 3-501-01 Electrical Engineering UFC 3-520-01 Interior Electrical Systems UFC 3-530-01 C3 Interior and Exterior Lighting Systems and Controls UFC 3-550-01 C1 Exterior Electrical Power Distribution UFC 3-560-01 C5 Electrical Safety; O&M UFC 3-600-01 C3 Fire Protection Engineering for Facilities UFC 4-021-01 Design and O&M: Mass Notification Systems UFC 4-023-03 Design of Building to Resist Progressive Collapse UC 4-826-10 Design: Refrigeration Systems for Cold Storage Unified Facilities Guide Specifications (UFGS)

5. DETAILED SCOPE OF WORK:

5.1. Work Plan/Design Requirement(s)

A) The Contractor shall provide all services, materials, supplies, and equipment as necessary to provide and engineering design for the demolition of two existing split HVAC system, piping, insulation, ductwork air devices, controls, and other components in Bldg. 75, JBSA Randolph, TX. The Contractor shall provide all items, personal and equipment necessary to accomplish the work and service for repairing and replacing the HVAC system in this Building. The Contractor shall disconnect or demolish item indicated, from its supportive element base and or its mechanical or electrical connection, and dispose of the item off the installation, according to UFGS 01-35-35, federal, state, and local requirements. DB Contractor shall protect supportive elements to remain, and provide a replacement to match existing if damaged, at no expense to the Government. Contractor shall follow all standards, specifications, regulations, Air Force codes, and ASHRAE associated with the described SOW as stated on paragraph 4.

B) The Contractor shall preform a detailed existing condition inspection of the existing split HVAC system in Bldg. 75. Contractor shall comply with all applicable criteria to include but not limited to Federal, State and Local codes, standards, and regulations associated with the work described in the SOW. Contractor shall accomplish a detailed cooling and heating load analysis which will be used as the basis for the design and for equipment selection. The Contractor design process, calculations and replacement equipment shall be documented in the DB design. The existing ductwork and refrigerant piping may be retained at the discretion of the Government once proposed and justified by the designer documents stamped by a registered or licensed professional mechanical engineer. The statement of work, shall be understood to mean, DB Contractor shall supply item indicated and install according to manufactures printed instructions, code and specification requirements, and standard industry practices, to be complete and fully functional for its intended purpose, with no ancillary construction or other work required to be performed by the government.

C) Contractor shall make sure that all accessories, utilities, fire alarm, EMCS and any other items disturbed during construction are repaired and operating properly when project is complete. It is the contractor’s responsibility to test these systems as required prior to construction to verify they are working properly.

D) The Contractor shall provide training for personal responsible for the operation, maintenance, and repair of the installed devices.

E) Contractor, and Civil Engineer a full inspector of the system to ensure operation of the Units.

F) All Materials are required to be approved by 502nd CES Engineering Flight by submittal, whether stated in “new work” listed item or not.

5.2 General:

A) Execution of work shall be in accordance with the base Contract except as amended herein, and in accordance with the applicable documents and any installation requirements. The Contractor shall comply with applicable criteria to include but not limited to Federal, State and Locale codes, standards, and regulations associated with the work described in the SOW. The Contractor shall preform a detailed cooling and heating load analysis which shall be used as the basis for the design and for equipment selection. The design process, design calculations and selection of replacement equipment shall be documented in the design analysis. Existing ductwork and refrigerant piping may be retained at the discretion of the Government once proposed and justified by the designer during the design process. All design documents shall be stamped by a registered or licensed professional mechanical engineer.

B) The Contractor shall provide all engineering, drafting, supervision, labor, material, equipment, incidentals, and transportation necessary to perform a 100% design and repair/replace AHU’s and condensers system for Bldg. 75 on JBSA-RND. Hazardous Materials (HAZMAT) reports are included with this SOW for reference/use. Contractor shall provide recommendations and remediation plan regarding abatement/remediation of hazardous materials.

C) The Contractor shall develop design analysis, design (construction) drawings, and specifications for this project. The design shall include all architectural, electrical, mechanical, plumbing system, structural design, fire alarm, cooling, and other associated details, to provide a complete construction document set. The design analysis shall document design decisions and basis of design. The design package shall consist of a design analysis to show the FAS/MNS calculations, scope of the work, specifications and drawings that shall include floor plans with locations of new HVAC system, equipment, devices, wiring, mounting details, FAS/MNS matrix, and new fire alarm and MNS riser diagram. All HVAC systems and documents shall be prepared and stamped/sealed by a licensed Mechanical Engineer in the State of Texas.

D) The design shall be prepared and submitted as described in the Randolph Compatibility Guide.

E) Any individual performing technical services shall have training certifications on the required systems/components to be installed. All Contractor personnel shall be U.S. citizens and speak fluent English.

F) Contractor shall follow the USACE EM 385-1-1 15 September 2008 and OSHA’s Safety Standards 29 CFR Part 1926 and 29 CFR Part 1910 for all safety requirements and regulations, included in the required Fire Prevention Plan IAW NFPA 241.

G) The Contractor shall make no public disclosures of work being performed under this Contract.

H) All video, still photos, and digital photos taken during the execution of this Contract shall be turned over to the Government with their associated negatives and files at the completion of this project. Digital photographs shall be submitted to the Government on compact discs in Joint Photographic Experts Group (JPEG) format, and the Contractor shall destroy all associated files from their records.

I) The Contractor shall appoint a Project Manager to serve as a single point of contact and liaison with the JBSA-CES PM for all services required under this Contract. The Project Manager will be responsible for the complete coordination of all work developed under this Contract. The Contractor shall provide and maintain an effective quality control program that will assure that all services, designs, drawings, specifications, cost estimates, and design analysis required by this Contract are performed and provided in a manner that meets professional architectural and engineering quality standards.

J) All deliverables shall be marked “For Official Use Only,” and protected accordingly.

K) The Contractor shall submit 35%, 65%, 95%, 100%, and Final design packages for Government comment/approval through the Contracting Office. The Contractor shall coordinate and attend design review meetings per design submission, or as required during the design phase of this project. All drawings shall be well prepared, complete, and accomplished in accordance with the best professional practice showing clearly and concisely the type and extent of work to be performed. Drawing notes shall be kept to a minimum. Extensive explanatory notes shall be included in project specifications.

L) The Contractor shall be responsible for developing the construction documents/drawings in AUTOCAD/PDF format and to also provide hard copies. All drawings must conform to the Tri-Services A/E/C CAD Standard Release 6.0 and in compliance with the JBSA-Special Project Procedures for CAD attached in the Appendix. Contractor shall provide at a minimum, drawing index, site plan, and main gate location key plan showing area(s) where project is located. The template for the cover sheet and subsequent drawings shall be provided by 502 CES/CENMP-RN as requested showing construction drawings and as-built drawings of all permanent structures and utilities.

M) The Contractor shall develop and provide a detailed construction cost estimate for this project based on the design and field surveys. The cost estimate shall be a separated in CSI divisions with a summary for each division and a project summary sheet. The cost estimate shall show a line item cost break down by Labor, Materials, Equipment, and Total Cost and clearly indicate the unit of measure and quantity. The cost estimate shall include all weekend and after hour work requirements, if applicable. A cost estimate will be submitted with each construction document submittal.

N) The Contractor shall utilize and adhere to all pertinent Federal, State, Local, ASHRAE, and Air Force codes, standards, specifications, and regulations associated with the work described in this SOW. The Contractor shall use the following specifications which are particular to military installations: the Unified Facilities Guide Specifications (UFGS), the Unified Facilities Criteria (UFC), and Randolph specific specifications. A list of these specifications are found in paragraph 4. The UFGS and UFC specifications are provided to the Contractor in the unedited form. The Contractor shall provide the specifications listed in paragraph 4 in electronic format (CD) to the Contractor as part of the Request-For-Proposal package.

O) The Contractor shall identify all necessary permits and conduct field verification surveys prior to the design. The Contractor shall be responsible for all required licenses to perform design work on a Federal installation, be properly bonded and insured in accordance with FAR requirements.

P) The Contractor shall be responsible for obtaining hot work permits, if required, from the 502nd Civil Engineering Squadron Fire Department for any hot work required for this project.

Q) Contractor shall obtain an approved outage permit from 502d Civil Engineering Squadron, Work Reception prior to any start of work and shutting down of utilities. Utility locations have been compiled from various sources and require verification by the Contractor to establish the exact location and depth. The Contractor shall be responsible for the damage of the existing above and below ground utilities including those marked during digging permit. Exercise extreme caution during excavation as the actual location may vary on either side of the marking.

R) The Contractor shall coordinate this construction work with the Government. The Contractor shall notify the Government after fire alarm and mass notification systems are connected, tested and placed in operational status.

S) The Contractor shall renovate AHU’s and Condensers in Building 75 as outlined in this Statement of Work and the Schematic Sketch provided. The contractor will provide fully functional areas with all associated architectural, mechanical, plumbing, electrical, communication, finishes, and all other components required to conform to the Uniform Facility Codes (UFC).

6. WORK PLAN/DESIGN REQUIREMENTS(S)

6.1 Architectural – Exterior Building Demolition: The demolition work on the exterior of the building includes, but is not limited to the following. Demolition/Abatement/Lead Remediation work plan for review by Civil Engineers Environmental Rep. submitted in an AF Form 3000 for approval.

A) Demolition of existing DX split system AHU’s and Condenser units B) Duct system, and Insulation C) Plumbing lines D) Electrical wiring and conduit

6.2. Architectural-Exterior New Work: The new work on the exterior of the building includes, but is not limited to, the following:

A) Installation of New AHU’s and Condenser units B) Duct system, w/ Installation C) New plumbing, D) New electrical wiring, and Conduit E) EMCS controls device communicating with Hangar 62 system.

E) Test and Balance of HVAC system

6.3 Architectural – Interior New Work: The new work shall consist of new design drawing, new AHU’s and condenser unit’s, and all associated, plumbing electrical wiring, structural, mechanical, supply and return duct, and control dampers for office areas.

6.4. Electrical – Demolition: The Contractor shall demo the electrical portion affecting the operation for the removal of two existing DX split systems supplying air condition to office areas in building 75.

6.5 Electrical – New Work: The electrical new work include new conduit, wiring, circuits, switches to control the individual units. The contractor shall provide interior EMCS control devices, to help monitor temperatures, of HVAC system for officer areas, from central control system in Hangar 62.

A) All electrical design and work shall be done in accordance with the latest edition of NFPA 70, NFPA101, National Electrical Safety Code, UFC 3-520-01 Interior Electrical Systems with Change 3, and UFC 3-530-01 Interior and Exterior Lighting Systems and Controls. The references can be found in the Whole Building Design Guide Website www.wbdg.org.

B) Contractor shall provide and install all conductors, conduit, outlets, junction boxes, connectors, adaptors, and all electrical parts required to complete the electrical work for this project in building 75.

6.7 Mechanical – Demolition: The mechanical demolition work includes removal of supply air ducts, dampers, thermostats’, EMCS controls devices, and supply and return air vents shall be stored for later re-installation.

6.8 Mechanical – New Work: The mechanical new work includes installation of new duct’s, EMCs controls devices in supply ducts, return air vents, thermostats controls and test and balance of air vent system. Contractor shall provide a test and balance report documenting system operation in accordance with design drawings and specifications.

6.9. Fire Protection:

A) An existing fire alarm system is installed throughout the building but will require upgrades in areas being renovated.

B) Contractor shall have a Fire Protection Engineer ensure the design Fire Suppression System is operational as required by Base Fire Inspector for alarm system, horn strobes, audio visual devices, and detection system that meets all applicable standards, including NFPA 13, 72, 70, UFC-3-600-01, UBC and AF Standards. The Contractor shall provide a design for Government review and approval. The Contractor shall inspect operation of fire sprinkler system. Piping shall be schedule 40 ASTM A53B or 135A black iron pipe. All plans for the fire sprinkler system shall be designed, signed and sealed by a Licensed Fire Protection Engineer in the state of Texas.

C) The design and installation shall include, but may not be limited to: Per UFC 3-600-1 Fire Protection Engineering for Facilities (26 September 2006; Change 3, 1 March 2013), facilities in which alteration, modernization, rehabilitation, and renovation work is less than 50% of the replacement value of the building, the building must comply with the criteria for new construction, to the maximum extent practicable. All new work accomplished as part of alteration, modernization, modification, rehabilitation, and renovation actions/projects must meet the requirements for new construction.

D) The Contractor shall provide new fire extinguishers and cabinets as required by NFPA.

6.10. Civil: The design and installation shall include, but may not be limited to:

A) The demolition of HVAC and condenser units, with electrical, EMCS controls system.

B) New Work, Site

a) New HVAC system with condenser units, duct system with insulation, and material.

b) New Fire alarm system with Audio visual devices and EMCS controls (communicating with Hangar 62 EMCS alarm room).

6.12. Hazardous Materials/Environmental

A) The design and installation shall include, but may not be limited to: Hazardous Materials abatement/remediation must be included as part of this Contract. Refer to the Hazardous Material Report (attached) for Asbestos Containing Materials.

6.13. ADA Accessibility

A) The proposed design for the building 75 shall meet the ADAAG standards to the greatest extent practicable.

6.14 Anti-Terrorism/Force Protection

A) Building 75 is located on the border of the National Historic District of Randolph Field (JBSA-RND).

B) Building 75 is located within a perimeter; active physical boundaries are in place to aid in channeling vehicles through manned access points thus allowing for evaluation/control and management of vehicles accessing JBSA-RND. The aforementioned supports UFC4-010-01, Feb 2012, Change 1, 1 Oct 2013, (DoD). Minimum AT Standards for buildings, thus allows for changes in historic construction standoff distances in building setbacks from parking and roadways. Usage of the aforementioned guidance should be utilized for the application of AT/FP requirements for New and Existing buildings. Per Section 1-10 of UFC 4-010-01 (9 February 2012), implementation of the antiterrorism standards will not supersede obligations to comply with the National Historic Preservation Act and its implementing regulations. The 502 CES Cultural Resources Representative and the State Historic Preservation Office should be consulted to determine the viability and effects of such anti-terrorism measures upon the building and, if adverse, how the effects can be avoided or minimized.

6.15 Furniture, Fixtures and Equipment (FF&E): NOT USED

A) NOT USED

6.16 Bid Options

A) There are no (CONFIRM THIS) Bid Options for this project.

7. SUMMARY OF REQUIREMENTS:

7.1 Site Survey. Contractor shall perform a site survey, and prepare and submit the required deliverables, and perform the procurement and installation of the equipment and materials for this facility. The Site Survey is to determine the current conditions which will impact the RPR AHU’s & Condensers, Building 75. Contractor shall coordinate to gather the necessary site data, analyze the facility, perform any required testing of existing equipment, and identify any unique building features, characteristics, or operational limitations that differ from the data and assumptions and will affect the recommendations. Prior to visiting the site, and to the greatest extent possible, Contractor shall identify any existing site data (such as as-builts) that will be needed. At least ten (10) calendar days prior to performing the survey, Contractor shall provide (via e-mail) to the 502 CONS and the Installation representative the names of all Contractor personnel who will be part of the site survey team and a list of data needed.

7.2 Procure and Install. Contractor shall procure and install products as approved by the 502 CONS and 502 CES, including the preparation and submittal of all technical data packages and other deliverables.

7.3 Meetings. Kick-off Meetings. Contractor shall attend onsite kick-off meetings with the 502 CONS, 502 CES and User representative to insure all requirements are met, all aspects of the work to be done are understood, and work can proceed without issue. Kick-off meetings are required for the site survey and installation mobilization. The Contractor shall take meeting minutes and provide to the 502 CONS via email within three (3) working days.

7.4 Status Reports. Contractor shall provide weekly status reports to the 502 CONS, beginning with the installation mobilization. These status reports shall be submitted via email. Status reports shall include Contract and Task Order number, project description, work accomplished previous week, work to be accomplished within the next week, problems or unresolved issues that affect ability of the Contractor to perform, whether Contractor is on schedule and percentage complete.

7.5 Safety. The requirements of the Contract shall be followed during its execution. Contractors and their employees shall provide a safe and healthful workplace for employees while performing Contract work. Contractor accidents involving injury to Government personnel or damage to Government property shall be reported to the Contracting Officer, the 502 ABW Ground Safety Office at (210) 652-1842, and any provision outlined in the Federal Acquisition Regulation (FAR) Clause 52.236-13, Accident Reporting.

A) Contractor and their employees are subject to no-notice inspections by the Occupational Safety and Health Act (OSHA) Programs and Department of Labor inspectors. Contractor and their employees shall comply with applicable guidance set forth by law.

7.6 Information Assurance (IA) Requirements. Applicable IA requirements shall be identified by the Contactor during the site survey and vetted the submittal review process. The Contractor shall comply with IA as it applies to each site and system.

7.8 Site/User Requirements.

A) Coordination of Work. The Contractor shall coordinate all work times with the Installation Representatives. All work shall be performed during normal work days and hours, Monday thru Friday 0730 – 1700, excluding Federal holidays and Headquarters (HQ) Air Education and Training Command (AETC) Family Days. Projected HQ AETC Family Days are day after Thanksgiving, Christmas Eve day, and New Year’s Eve day. All family days are subject to change based on mission requirements. With exception to unscheduled maintenance or repairs, Contractors will not work on an HQ AETC Family Day without approval of the Contracting Officer.

B) Installation Exercises. JBSA conducts regular exercises to ensure readiness in the event there is a terrorist attack or natural disaster. Exercises may last up to four (4) hours at a time. Contractor shall be prepared to participate in exercises if required. Participation may include stopping work, denied access to the base, moving vehicles away from buildings or participating in stringent identification and/or vehicle inspection. Contractor shall participate as required at no additional cost to the Government.

C) Protection of Government Property. The Contractor shall perform an inspection of the buildings and grounds with the Installation Representative prior to starting work. The Contractor shall protect all items from damage during both demolition and construction. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor and the Installation Representative shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source and schedule of repairs, if required. A copy of the action plan shall be provided to the Installation Representative and the Contracting Officer within 24 hours of damage assessment.

a) The Contractor shall, at their expense, repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor or subcontractors using materials of the same quality, size, texture, and color to match adjacent existing work. All repairs beyond simple surface cleaning require approval by the Installation Representative before the Contractor performs any significant repair work. The Contractor shall insure that all repairs are performed by licensed or certified workers, as required, to maintain building codes and workmanship warranties.

b) The Contractor shall be responsible for security of the area in which work is being performed, during and up to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the installation representative upon completion of work.

D) Outage request, digging and trenching. The Contractor shall be responsible for obtaining all permits and coordinating with the Installation Representatives, Environmental, and Civil Engineering (CE) organizations for determination of potential underground installation interference prior to the planned start of the trenching/underground work. Appropriate Installation personnel will ensure the location of underground utilities are identified and marked. Contractor shall have written authorization prior to performing any digging or trenching. All buried utility installation work shall be documented by means of a photo catalogue. Each run shall be photographed at regular intervals showing the depth of the trench, the pipe laid, and depth of the tracer tape. The catalogue shall be maintained on site by the Contractor and made available upon request.

E) Work Area Requirements. Contractor shall clean up all debris and discarded materials resulting from their operations at the end of each workday. The Contractor will be responsible for the removal and disposal of all trash and residual materials connected with packaging of items installed under this Contract. Government inspection and acceptance at the end of the project with the Installation Representative will not occur ‘until all trash connected with this requirement is removed. The Contractor shall insure that recyclable cardboard products shall be properly disposed of in accordance with federal and Installation regulations. All Packing materials shall be removed from the building(s)/site within 24 hours or upon completion of the installation, whichever is sooner.

F) Warranty. The Contractor will provide one-year parts and labor for all components installed during this Contract. The warranty will commence upon Government acceptance of the systems/construction/etc. The Contractor shall respond to all warranty requests in accordance with the base Contract. FAR 52.246-19 clarifications: paragraph (b) (1) 1 Year; paragraph (3) 14 Days; paragraph (6) 14 Days; paragraph (c) (ii) (2) 14 Days. If a Maintenance and Service (M&S) agreement is awarded in conjunction with this work, the response times in the M & S Scope of Work shall take precedent.

G) Warranty Documentation. Upon final acceptance, Contractor shall provide a list of all equipment installed under this Contract. This list shall include vendor, model number, serial number, warranty start date, Contractor’s warranty expiration date, and equipment manufacturer’s warranty expiration date.

H) Preventive Maintenance during Warranty Period. Contractor shall perform all preventive maintenance required to maintain the system during the warranty period.

8. CONTRACTOR REQUIREMENTS:

8.1. Prior to Contract Award:

A) Attend a Pre-Bid site visit to verify measurements, quantities and investigation of existing site conditions.

8.2. After Contract Award:

A) Job Specific Safety Plan: The Contractor shall submit a safety plan and job hazard analysis for the project to comply with OSHA and US Army Corp of Engineers standards prior to start of work.

B) Fire Safety Plan: Due before start of work.

C) Daily Progress Reports: Due at end of each day.

D) Hard Copy Submittal Register: The Contractor shall provide submittals for the items listed in Sections 9 & 13.

E) Construction Schedule: Due before start of work.

F) Debris and Cleanup: The Contractor shall keep the work area clear of any construction debris at all times. All debris generated by this project shall be properly disposed of off Post.

G) Daily (or more often, as applicable) Progress Reports.

8.3 After Contract Award, Prior to Final Payment:

A) Operation and Maintenance Manuals

B) Training

C) List of Standard Equipment and Service Organization

D) Replacement Part Specifications

E) Warranty Package

F) System Equipment Testing/Balancing Plan

8.4 Debris and Cleanup:

A) Upon completion of the workday, the Contractor shall leave the work area in a clean manner. All project generated debris and waste shall be removed from the site and disposed of at an appropriate location off post, daily.

8.5. Toilet Facilities: Are NOT available.

8.6. Contractor shall obtain all necessary permits and conduct field verification surveys prior to the construction.

8.7. Contractor shall set up small staging area, place barricades, cones, construction fencing, construction tape and signs as needed to prevent public access into the construction areas.

8.8. Contractor shall take all necessary precautions to protect surrounding buildings and personal property from damage, demolition debris and paint splatters, etc.

8.9. Contractor shall not interfere with foot traffic in the area and ensure that mobilization activities do not interfere with the normal operations in and around the construction site.

8.10. Contractor shall use personal protection equipment during the duration of this project.

8.11. Contractor shall remove or replace at Contractor’s expense any items installed or demolished not agreed to within this Contract or without prior approval from the Contracting Officer or appointed representative.

8.12. Electrical work shall be done by a qualified and state licensed electrician. Lock out and Tag out procedures shall be followed.

8.13. Contractor yard shall be a restricted area and located outside the building 75. It will be the Contractor’s responsibility to secure and protect this area during construction.

9. SCHEDULE and PERIOD OF PERFORMANCE:

9.1. Period of Performance. The Period of Performance will be stipulated in the CLIN. Period of performance may be adjusted by Contracting Officer if it is justified by the Contractor prior to award.

A) Performance period for this Contract is in calendar days from the Notice to Proceed (NTP). Liquidated damages will be assessed as provided in the Contract for failure to complete the work within the specified time.

9.2. Project Schedule. Contractor to provide a detailed Project Schedule within fourteen (14) calendar days of Contract award. As a minimum, the schedule shall include the submittal of all deliverables, the proposed mobilization, and Contract completion date. Contractor’s schedule shall reflect the following requirements:

10. SUBMITTALS:

All submittals must be made to the Government for approval, with an AF Form 66, Submittal Register. Submittals include, but may not be limited to:

(including closeout material submittals warranty)

11. QUALITY ASSURANCE (QA):

The Government will perform QA of the Contractor's performance under this Contract. The Government will conduct QA inspections on all phases and types of work performed. The Government reserves the right to perform QA inspections at any time.

12. CONTRACT MANAGEMENT:

The Contractor shall implement and maintain cost and schedule monitoring procedures adequate to provide performance reporting and timely identification and resolution of all problems that affect proper completion of this effort.

13. DESIGN REQUIREMENTS, CODES and STANDARDS:

13.1. The AE shall provide 100% design data including design analysis, plans, specifications, and construction cost estimate.

13.2. The design of the civil, architectural, structural, mechanical, electrical and other engineering features of the work shall be accomplished, reviewed and approved by architects, interior designers and engineers who are licensed professionals to practice in their respective professional field in a state or possession of the United States. The DB Contractor is responsible and liable for the complete design and shall not assume that the provided design criteria and drawings in this solicitation shall not relieve him from performing any additional design as required to produce a complete set of construction documents for a full and functional facility. To ensure proper design quality control, the DB Contractor shall adhere to the requirements outlined under Division 01 specifications 01 33 16, Design after Award. The Designer of Record (DOR) shall provide the Government a copy of the completed specifications, design calculations, and drawings in accordance with that standard. In addition the Design Build (DB) Contractor shall coordinate and organize design charrettes for a 65%, and 95%, 100% design packages prior to completing “Issued for Construction” (IFC ) plans and specifications.

13.3. The AE shall provide a construction cost estimate for the design following the format described in paragraph 10, for each submittal.

13.4. The DB Contractor shall generate a Specification package as part of the Construction Documents that uses the Unified Facilities Guide Specifications (UFGS) appropriately edited for each aspect of the project. The UFGS can be retrieved at: http://www.wbdg.org/ccb/browse_org.php?o=70. Unless noted otherwise, material specifications, equipment efficiencies, equipment listing (i.e., UL, ANSI, NEMA, etc.), testing requirements, execution, and similar requirements shall not be changed unless dictated by more stringent requirements referenced in this RFP.

13.5. The DB Contractor is responsible for field verifying all information contained in this RFP and on any As-Built drawings provided or acquired. The DB contractor is also responsible for obtaining all information necessary to properly design and install all work. Gathering information during design shall be coordinated through the Contracting Officer. The DB Contractor shall be responsible for coordination of project work activities with the Contracting Officer that would interrupt or limit the on- going daily activities and/or functions of the facility. Any survey required to provide utility locations, manhole inverts, verification of existing features, etc., shall be the responsibility of the DB Contractor.

13.6. The DB contractor shall use all current and applicable Unified Facility Criteria (UFC) design guides, Air Force Instruction (AFIs) manuals and all current building codes and standards for design and renovation of the facility. In addition JBSA-Randolph specific design guides and the JBSA-Randolph Architectural Compatibility Guide as listed in the Appendix under Volume II shall be applied to the specific features of design and construction on this project.

13.7. The DB contractor shall be responsible for developing the construction documents and drawings in accordance with current A/E/CAD/PDF Standard Release 4.0 and in compliance with the JBSA-Randolph Special Project Procedures, specification sections for CAD, GIS and Surveying standards under 01 35 13.10, 01 35 13.20 and 01 35 13.30, respectively as listed in DIVISION 01 Specifications.

14. REQUIREMENT SPECIFICATIONS:

14.1. Specifications shall be developed utilizing Unified Facilities Guide Specifications (UFGS) in conjunction with Section 01 01 00 – DESIGN REQUIREMENTS and Appendix, SPECIFICATIONS GUIDANCE. All specifications shall be in sufficient detail to fully describe and demonstrate the quality of materials, the installation and performance of equipment, and the quality of workmanship. For specifications not available in UFGS, the Contractor shall create the specifications so that all of the submittal, quality control and testing requirements given in all of the UFGS are included. In addition, the quality control procedures used shall include the testing and quality control requirements given in the Quality Assurance/Quality Control found in Section 01 45 01 – USACE QUALITY CONTROL. The Contractor shall not alter specifications Section 00 80 00 – SPECIAL CONTRACT REQUIREMENTS or any Division 01 specifications during the design process. These shall be submitted verbatim with the Final, Corrected Final, and Construction Set specifications.

14.2. SpecsIntact: UFGS shall be edited in SpecsIntact. The SpecsIntact software is a Government specification editing system and is available without charge at http://specsintact.ksc.nasa.gov/. SpecsIntact shall be utilized for all review submittals, both hard copy and electronic. Marked-up specifications shall be printed directly from SpecsIntact with tags off and notes and editing shown. Handwritten marked-ups of the specifications will not be accepted.

14.3. Unified Facilities Guide Specifications (UFGS): The Contractor shall obtain Unified Facilities Guide Specifications from the Fort Worth District office. Do not use UFGS from other sources.

15. COST ESTIMATE:

Prepare the construction cost estimate based upon projected construction costs at the mid-point of the anticipated construction period. Develop estimates separated CSI Divisions with a summary for each Division and a project summary sheet identifying costs by division. Indicate line item costs broken down into labor, material, equipment and total costs by line item and clearly indicate unit of measure and quantity. For projects containing new construction and repair or maintenance; separate and identify costs as Construction and Repair and Maintenance. Prepare summaries for each category and a summary of Construction and Repair and Maintenance costs for the entire project. Costs estimates shall be separate from the Design Analysis and shall be bound. The front and rear covers of the Cost Estimate will clearly identify the project number and title, delivery order number, and date and shall be stamped ‘FOR OFFICIAL USE ONLY’. Each sheet of the cost estimate will be stamped top and bottom with ‘FOR OFFICIAL USE ONLY’.

16. DELIVERABLES:

16.1. Deliverables shall be submitted and distributed as shown in the table below. Table shows major milestones and is not exclusive of all other submittals as necessary per Contract.

The schedule for delivery of documents (four (4) each) to the Contracting Officer is in calendar days. Calendar days for each requirement extends from the date of the Notice to Proceed (NTP) or approval of the previous milestone, except as otherwise noted.

Within 14 days of testing, but NLT final inspection

Four (4) copies in digital format both Adobe .PDF & AUTOCAD 2010; 4 sets submitted on 36” x 48” for review. Submitted NLT 14 days after final/inspection.

NOTE: Allow 14 working days for each design phase Government review.

17. PHASING REQUIREMENTS: Phasing may be required.

18. FEDERAL HOLIDAYS:

Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

19. HISTORIC PROPERTIES:

19.1. The Randolph military installation contains numerous buildings and building/occupancy types which are either listed on the National Register of Historic Places or are located within the Installation’s Historic Conservation District and are eligible for inclusion into the National Register. As such, project undertakings on these facilities must be coordinated with the State Historic Preservation Officer (SHPO), the Advisory Council on Historic Preservation (ACHP) or be addressed through the Army Alternate Procedures program (AAP) to identify and mitigate any “Adverse Effects” the undertaking may have on any historic facility. In some cases, the Installation must also provide the general public with an opportunity to respond and provide comments. It will be the Installation’s responsibility to initiate any discussions or coordination with the SHPO, ACHP or the general public, however, the A-E may be asked to assist the Government with representation as required.

19.2. Both the SHPO and the ACHP have, by statute, thirty (30) days in which to review the scope of the project’s undertakings and to provide comments. The Government will provide these comments to the A-E and these comments shall be included in the Design Analysis.

19.3. The Government’s timeframe to review design submissions and return review comments to the A-E is normally fourteen (14) calendar days; however, due to the thirty (30) day statutory review period afforded the SHPO/ACHP, the A-E may not receive a complete set of all design review comments at a given design submission stage. When the Government receives the SHPO/ACHP comments, they will be provided to the A-E in a timely manner and those comments will be considered as part of the design stage that was submitted (i.e., 30%, 95%).

19.4. In reviewing design submissions, particularly in the early stages, questions may arise that will affect the making of a determination if a project’s undertaking will have an “adverse effect” on a historic property. It is in the Government’s and the A-E’s best interest that any possible “adverse effects” issues be addressed early on in the design process so that these issues may be mitigated and lost design time avoided. This may require the A-E to provide a more substantial level of attention to detailing those elements, character defining features or building components that may be affected at an early design stage. The A-E shall coordinate the level of attention required with the Government Project Manager prior to submitting a design submission.

20. EXISTING CONDITIONS PHOTOGRAPHS:

These photos do not represent the entire scope of work. The inclusion of these photos in no way alleviates the Contractor form the responsibility to conduct his/her own site visit to verify field conditions.

THIS SOW INCLUDES THE FOLLOWING APPENDICES:

(Double click on icon to open) Appendix A Schematic Sketches

Appendix B Hazardous Materials Report

Appendix C Design Submittal Guidelines

Appendix D Randolph Architectural Compatibility Guide

Appendix E Division 01- General Requirements RAND (Rev Apr2015)

Appendix Fa 01 35 13 10 00 Special Project Procedures - Survey Revision5

Appendix Fb 01 35 13.20 00 Special Project…