LAK_Grease_Trap_PWS_1Jun17_Revised_DRAFT.pdf

DRAFT PERFORMANCE WORK STATEMENT

GREASE & GRIT TRAP, LINT INTERCEPTOR TRAP,

SEWAGE HOLDING TANK AND OIL/WATER

SEPARATOR MAINTENANCE

JOINT BASE SAN ANTONIO LACKLAND

1 June 2017

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision and all other items or services necessary to perform Grease & Grit Trap, Lint Interceptor Trap, Sewage Holding Tank and Oil/Water Separator Maintenance as defined in this Performance Work Statement (PWS). Contractor shall be responsible for periodic maintenance to pump, clean and dispose of waste from in ground grease traps, grit traps, lint interceptor traps, oil/water separators, sewage holding tanks, and lift stations. In case of backup, contractor shall also clear drain lines coming from tanks, traps, and separators clear of obstructions up to 50ft. Tanks, traps, separators and holding tanks are located in ground at various areas and buildings throughout Joint Base San Antonio (JBSA) Lackland, Lackland Training Annex, Wilford Hall Ambulatory Surgical Center (WHASC) and Kelly Field Annex.

Workload estimates, including building numbers, tank and trap type, size and pumping frequency are identified in Appendix 1. Contractor is only responsible for all classes of non-hazardous waste.

1.1. BASIC SERVICES. The contractor shall perform maintenance management of all tanks, traps and separators to ensure tanks, traps and separators comply with federal, state, local environmental laws, and with San Antonio Water Systems (SAWS) regulations. Contractor personnel shall have all required licenses and permits necessary to perform services and disposal prior to the performance of any work on this contract. Maintenance management consists of, but is not limited to, contractor establishing and adjusting pumping and cleaning frequencies, performing over-sight of all traps, tanks, separators and disposing of waste as necessary to ensure systems do not overflow. Drainage lines shall be clear of grease, oil, sand, and dirt to ensure they are kept free flowing for a distance of 50ft from any tank, trap, and separator. The contractor shall ensure all grates, covers, grills, etc., are repositioned on the tanks and traps. Contractor shall also ensure the surrounding work area is cleaned and disinfected to prevent annoying odors from any spillage before departing the area. Contractor shall re-perform pumping, cleaning and clearing of clogged lines and traps/tanks when work requirements have not been adequately performed. Re-performance shall be at no additional cost to the government.

1.2. SPECIAL REQUIREMENTS

1.2.1. OIL/WATER SEPARATORS. Contractor shall pump all oil, oil residue and other waste from separators. Contractor shall ensure the separator is drained completely; inspect all parts for problems; wash and drain the separator and fill with clear water as required for the unique configuration of the separator. Contractor is responsible for transporting all materials from oil/water separators to an approved, off-base oil recovery and storage facility. (Note special cleaning requirements listed on Appendix 1 for building 829).

1.2.1.1. LINT TRAPS. Contractor shall pump all water and waste from trap. Contractor shall ensure walls and floor of trap, filter support, inlet and outlet pipes are free from solidified lint buildup and free flowing. Remove filters(s), clean and reinstall ensuring filters are securely seated.

1.2.2. MONTHLY MAINTENANCE/CLEANING SCHEDULE. Contractor shall provide a monthly schedule showing the building number, dates and approximate times each trap, tank and separator shall be serviced. The schedule shall be provided to the Contracting Officer’s Representative (COR) five working days prior to the start of each month of performance.

1.2.3. MANIFESTS. The contractor shall prepare and submit manifests for all disposal requirements. Initial manifests will be signed by COR prior to transporting waste to an off-base site and a copy will be provided to the COR at that time. Waste will not be permitted to go off base until manifests have been signed by a COR. The contractor shall provide a copy of the completed manifest (disposal facility area completed and signed) to the COR no later than three business days after service.

1.2.4. REPORTS. The contractor shall track and submit a typed, monthly narrative report of all pumping performed and quantities collected. The report shall be submitted to the COR no later than the fifth workday of the following month. The report shall identify, as a minimum, the building number, service frequency, date, amounts pumped, description of equipment condition, general description (configuration) and capacity for each tank, trap and oil/water separator. The report shall also identify the inspection/monitor dates for each of the systems and any other additional repairs/maintenance needed. The contractor shall provide copies of all documentation pertaining to this contract when requested by the government.

1.2.5. WORKLOAD ESTIMATES. The workload estimate is provided only as data for contractor use. The government encourages the contractor to use best industry practices, current technologies and innovative processes and products as necessary to achieve optimum performance of the systems. The contractor shall recycle waste products whenever possible at no additional cost to the government.

1.2.6. UNSCHEDULED REQUIREMENTS. In addition to the scheduled waste collections, the CO or designated COR may request the contractor make unscheduled collections and disposals which shall be invoiced against the “Unscheduled Requirements” Contract Line Item Number (CLIN). The contractor shall respond on-site within two hours after verbal notification from authorized government personnel to emergencies, such as overflows, clogged lines or backups. The contractor shall provide a price list reflecting these services.

1.2.7. GREASE TRAP ANNUAL INSPECTION. The contractor shall perform an annual visual inspection of all the grease traps listed in Appendix 2 in accordance with SAWS Industrial Wastewater Permit No. HV-17605 Amendment No. 5. The contractor performing the inspection shall be a licensed plumber or other qualified professional approved by SAWS. The contractor shall use the SAWS Grease Interceptor Certification checklist in Appendix 3 to record the visual observation of all inlet and outlet fittings, internal baffles, walls, floor and all other internal structures of each grease trap. The contractor shall photograph all of the above grease trap components in conjunction with the inspection. The contractor shall provide high resolution photographs to identify the trap and the internal components at each facility separately. The contractor shall provide a written report of the inspection that includes the name of the plumbing/qualified professional, business name, address, telephone number, plumbing license or qualified professional number, the date of the inspection and a description of any defects observed during the inspection.

Notice of Violations (NOV) – A violation which is assessed by SAWS that directly reflects noncompliance of federal, state, and local environmental laws.

1.2.7.1. The contractor shall perform inspections in conjunction with the regularly scheduled grease trap service (quarterly, bimonthly) listed in Appendix 1. The contractor shall complete all inspections no later than 1 December of each contract performance year. The contractor shall submit an inspection report (both “legible” in color electronically in .pdf format and “legible” color hard copies) to the COR no later than 31 December of the contract performance year. The contractor is not responsible for correction of deficiencies identified during the inspection.

1.2.8. SPILL PLAN. Contractor shall provide a spill plan to the Contracting Officer (CO) at the post-award meeting. Any required revisions to the plan shall be accomplished and approved by the CO prior to the performance of any work on the installation. Spill plan shall detail steps taken in the event of an environmental spill of any type of waste product covered by this contract. Contractor shall notify the COR immediately of any spills within the confines of the installation. Contractor shall be responsible for all aspects of the spill cleanup at no additional cost to the government.

2. SERVICE DELIVERY SUMMARY.

Item

Performance Objective PWS Para.

Monthly Performance

Threshold 1 Maintains grease traps, grit traps, lint traps, sewage holding tanks and oil/water separators 1.1.,

1.2.1 & 1.2.1.1

0 defects (due to possibility of NOVs)

2 Provides monthly maintenance, cleaning schedule, monthly report and annual grease trap inspection reports in specified time frames

1.2.2.

1.2.4. &

1.2.7.

No more than 1 defect

3 Complies with federal, state, local and SAWS laws and regulations

1.1. 0 defects

4 Submits manifests for signature and provides copies to government within specified time frame

1.2.3 No more than 1

defect

5 Responds to unscheduled requirements in specified time frame

1.2.6 0 defects

Defect - A service that does not meet the requirements of the PWS; multiple defects may be found during one inspection (ex. inspection may identify defects for SDS items 1 & 3).

2.1. QUALITY ASSURANCE. The government will inspect contractor work and document inspections. Acceptance of work will be the responsibility of the COR.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a Quality Control Program to ensure services are performed in accordance with the PWS. The contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective service. The Contractor’s quality assurance measures and checklists shall be summarized and provided to the CO in the form of a Quality Control Plan (QCP) within 10 work days after award of contract. QCP shall be updated as necessary and a copy provided to the CO and COR within 5 work days of revision.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES. The government will provide water and electricity as needed in performance of work.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. All work shall be performed during the normal duty day, 7:30 A. M. to 4:15 P. M., Monday thru Friday, except for federal holidays and unscheduled requirements. When access to a facility permits, service may begin earlier, upon approval of authorized government personnel. The contractor is not required to provide routine services on the following approved holidays:

New Year’s Day 1st of January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4th of July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11th of November Thanksgiving Day Fourth Thursday in November Christmas Day 25th of December

4.2. CRIMINAL BACKGROUND CHECKS: Contractor shall ensure a criminal background check has been performed on all employees working on the installation. Only minimum level National Crime Information Center (NCIC) background checks are required for the performance of this contract. This requirement is mandatory as called for in AFI 10-245, Air Force Antiterrorism Standards, paragraph 2.18. These checks shall be accomplished prior to the first day of performance. Background checks shall be accomplished at no additional cost to the government.

4.3. RESTRICTED AREAS. Some of the grease traps are located within restricted areas:

building 2000, 25th Air Force, building 1175 located in the Texas Air National Guard (TANG) area and building 4895 located at the Total Energy Plant (TEP). The government will provide escort (s) into these areas for performance of work. The contractor shall notify the COR a minimum of two workdays (except for unscheduled requirements) prior to entering the area to ensure escorts will be available.

4.4. DAMAGES. The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items (to include ruts) at no additional cost to the government.

4.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS. In the event of a crisis or heightened security these services are considered as non-mission essential.

4.6.1. WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

4.6.2. GENERAL LIABILITY.

4.6.3. The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

4.6.4. PROPERTY DAMAGE LIABILITY. Property damage liability insurance shall be required only in special circumstances as determined by the agency.

4.6.5. AUTOMOBILE LIABILITY. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

4.7. CONTRACTOR MANPOWER REPORTING REQUIREMENTS. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Grease & Grit Trap Services, via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 01 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.”

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be in put at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CRMA link at http://www.ecmra.mil.

APPENDIX 1 – WORKLOAD ESTIMATE

GREASE TRAPS

LOCATION

BLD

G

NO.

PUMPING

FREQUENCY

# OF

TRAPS

SIZE OF TRAPS

(Gals)

LTA 124 Every Other Month 1 5000 Lackland 2490 Every Other Month 1 5500 Lackland 8206 Every Other Month 1 750 KFA 1207 Quarterly 1 1000 Lackland 1286 Quarterly 1 1250 Lackland 1385 Quarterly 1 1000 KFA 2000 Quarterly 1 1500 KFA 2041 Quarterly 1 1000 Lackland 2306 Quarterly 1 1000 Lackland 3220 Quarterly 1 1350 Lackland *5570 Quarterly 1 1750 Lackland 6476 Quarterly 1 350 Lackland 6582 Quarterly 1 18000 Lackland 6592 Quarterly 1 18000 Lackland 7025 Quarterly 1 1000 Lackland 7532 Quarterly 1 2500 Lackland *9085 Quarterly 1 2000 Lackland 9110 Quarterly 1 1350 Lackland 9210 Quarterly 1 1500 Lackland 9310 Quarterly 1 1500 Lackland 10175 Quarterly 1 1000 Lackland 10345 Quarterly 1 1500 Lackland 10416 Quarterly 1 1600 Lackland 10810 Quarterly 1 5000

*Facilities are currently vacant but will possibly be used to houses troops during interim of dorm construction.

GRIT TRAPS

BLDG

NO.

# OF TRAPS

Lackland 230 Quarterly 1 75 Lackland 5010 Quarterly 1 200 Lackland 7241 Quarterly 1 360

APPENDIX 1 – WORKLOAD ESTIMATE (continued)

LINT TRAPS

# OF TRAPS

(Est Gals)

LTA 126 Semi-Annual 1 300 LTA 127 Semi-Annual 1 300 Lackland 1215 Semi-Annual 1 750 Lackland 1217 Semi-Annual 1 750 Lackland 1219 Semi-Annual 1 750 Lackland 10504 Semi-Annual 1 1500

SEPTIC HOLDING TANKS

BLDG NO.

FREQUEN

CY

# OF

TANKS

SIZE OF TANKS

KFA 1808 Monthly 1 2500 Lackland 7602 Every Other

Month 1 600

OIL/WATER SEPARATORS

PUMPING

FREQUENCY

# OF

SEPARATORS

SIZE OF

SEPARATOR

(Gals)

LTA 230 Quarterly 1 500 KFA 814 Quarterly 1 1700 KFA 1175 Quarterly 1 1000 Lackland **2890 Quarterly 1 30 WHMC 4895 Quarterly 1 8000 Lackland 5008 Quarterly 1 1000 Lackland 5045 Quarterly 1 4000 Lackland 7241 Quarterly 1 1000 Lackland 7245A Quarterly 1 3500 Lackland 7245B Quarterly 1 200 Lackland 10504 Semi-Annual

1 200

KFA ***829 On-Call 1 20000 ** Must be completed before 11:30 A.M.

***The oil water separator at Building 829 consist of an underground vault with the separator located inside. The vault is about 10’ X 10’ X 14’, with a 4’ X 4’ X 4’ square service access manway. The separator tank is approximately 6-Feet in diameter and about 8 Feet long giving an approximate volume of 1,690 gallons. Since the opening of the separator constitutes a hazard, this separator requires confined space equipment to service.

APPENDIX 2 – GREASE TRAP INSPECTIONS

FACILITY NAME

ADDRESS

All addresses are JBSA Lackland, TX

78236 LTA 124 Dining Facility 1170 Eagle Dr KFA 1207 Fire Station Gaffney St - Upson

Park Lackland 1286 Burger King 2210 Kenly Lackland 1385 BX 2180 Reese KFA 2000 25th Air Force Snack Bar 102 Hall Blvd KFA 2041 Gott Commons 236 Kirknewton St Lackland 2306 Popeye’s 2250 Kelly Lackland 2490 Gateway Club 1650 Kenly Lackland 3220 Child Development Center 2580 Luke Blvd Lackland *5570* RH&T 2239 Walker Ave Lackland 6476 Skylark Bowling Center 1610 Luke Blvd Lackland 6582 Dining Classroom Facility 1620 Connally St Lackland 6592 Dining Classroom Facility 1621 Luke Blvd Lackland 7025 Mini-Mall 1451 Stewart Lackland 7532 Amigo Dining Hall 2215 Andrews Ave Lackland 8206 Child Development Center 2310 Kenly Lackland 8400 Commissary 2250 Foulois Lackland *9085* RH&T 1550 Carswell Ave Lackland 9110 RH&T 1315 Truemper St Lackland 9210 RH&T 1215 Truemper St Lackland 9310 RH&T 1115 Truemper St Lackland 10175 Mesquite Inn Dining Hall 1225 Arnold Circle Lackland 10345 Mini Mall 1530 Femoyer Lackland 10416 RH&T 1450 Metzger Lackland 10810 Live Oak Dining Facility 1180 Feymoyer St

*Facilities are currently vacant but will possibly be used to houses troops during interim of dorm construction.

APPENDIX 3 – SAWS GREASE INTERCEPTOR CERTIFICATION CHECKLIST

Yes No Interceptor is completely clean and the entire contents removed during service Comments:

Sanitary “T’s” on the inlet and outlet sides of the interceptor compartments are not clogged, loose or damaged

Comments:

All baffles are secure and in place

Comments:

Interceptor does not have cracks or defects (walls and floor)

Comments:

Interceptor sample box or clean out (if equipped) was opened and cleaned

Comments:

Manhole covers are securely and properly seated after completing cleaning

Comments:

Storm drains are protected from fats, oil and/or grease (only rainwater belongs in the storm drain system)

Comments:

Record of interceptor cleaning is on location and updated

Comments:

Photo documentation of all inlets and outlet fittings, internal baffles, walls, floor and all other internal structures are attached to this document

Comments:

Facility Name: ____________________________ Facility Number: _____________________

Facility Address: ___________________________ Interceptor Inspection Date: ____________

Plumbing/Qualified Professional Name, Business Name, Address and Phone # and Plumbing License or Qualified Professional #: _____________________________________________

The certification and inspection report are due on 1 December of each year.

Certification shall be completed by the Authorized Representative for the Industry (Government Personnel)

I certify under penalty of law that this document was prepared under my direction or supervision in accordance with system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person responsible for gathering the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I am aware of penalties for submitting false information, including fines.

Authorized representative Date