Vers2_-__Draft_Solicitation_QA_(003).xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Medical Administrative Technicians and Other Administrative Support Services Federal contract opportunity
- Solicitation number
- FA3016-17-R-0016
About this file
Draft Solicitation Questions and Answers
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| FA3016-17-R-0016_Med_Admin_Techs_Amendment.pdf | ||
| Admin_Techs_Pricing_Spreadsheet.xlsx | XLSX spreadsheet | |
| Solicitation_Q&A.xlsx | XLSX spreadsheet | |
| FA3016-17-R-0016-_Med_Admin_Techs_Final.pdf | ||
| Admin_Techs_Pricing_Spreadsheet.xlsx | XLSX spreadsheet |
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Sheet1
| MEDICAL ADMINISTRATIVE TECHNICIAN SERVICES Questions and Government Response | |||||
| Reference | Page | Section Number | Question | Government Response | |
| 98 | Apendix A | Could the government provide the Wage Determination codes for the position in Appendix A? | The Government does not map positions to the Wage determination in accordance with the Department of Labor Wage Determination (paragraph entitled "Conformance Process"). It is the contractor's responsibility to map the positions. | ||
| 38 | 3.1 | For Volume I. Contracting & Pricing, the Government stated "Only the Pricing Schedule spreadsheet is required as an electronic copy in the Compact Disk". How about the SF1449, Certification & Representation, Amendments, etc. | 52.212-1 Addendum has been adjusted to include all pricing (SF 1449 & spreadsheet) electronically on a disc. | ||
| 5 | CLIN 0007 seems to be missing for the Medical Billing Clerk. Is it the government's intention to add this CLIN for the base period? | The medical billing clerk will take effect on 0107 in the 5-year ordering period. This is a requirements contract, so all quantities are estimated. | |||
| In regard to 1.1.4 (A) Subfactor 1- Mgmt Plan. item ii - Approach for structuring, staffing, retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS.-- Who does the government consider key personnel on this effort? | It is up to the contractor to determine "key personnel". | ||||
| CLIN 001 has 38,400 FTE hrs; however the option years for CLIN 001 (0101,0201, 0301, 0401) have 40,320 hrs? Should CLIN 001 be the same as the option years? | The amount of hours on these CLINs were intentional. This is a requirements contract, so all quantities are estimated. | ||||
| Page 37, 2.0 Information Regarding Submission Requirements - Offerors should be aware of the potential that the Government experiences delays in the postal service to JBSA Lackland and take all necessary precautions. Do postal services include overnight delivery services, such as FedEx? Can the government provide details on the delay time for US Postal Services packages and Overnight Delivery packages? | The contractor can utilize any method of delivery necessary. The Government does not have specific timeline delays for the postal service. | ||||
| 44 | (A) Sub Factor #1 – Management Plan, item iv | Will the government consider moving the evaluation of Phase-in activity criteria to Sub Factor #3 – Transition Plan to eliminate confusion or repetitiveness? | Phase-in removed from Sub-Factor 1 | ||
| 91 | 1.4.3.3. In/Out Processing | What is the average time to get a Common Access Card (CAC) card to get on to the Lackland base? | Timelines vary; incumbents can take 1 week. New contractors can take 2-4 weeks pending security/background check. | ||
| 111 | Appendix C, Contract Specific Requirement Prior to Performance | The following are listed as requirements prior to performance, however they differ from requirements specified within the RFP, please clarify. | |||
| · Pre-employment Medical Exam – Requirements are not specified in the PWS | Appendix C covers pre-employment medical requirements. | ||||
| · Drug Testing on checklist - Mentioned only as "may be required" in PWS | Required prior to start (Appendix C), but may be required again throughout performance | ||||
| · Security on checklist requires an SF86 (NAC) - PWS specifies SF85P (NACI) | SF85 should be the form used. The SF86 is only "if applicable" | ||||
| non-disclosure statement on checklist - Requirements are not specified in the PWS | The non-disclosure statement is part of the background check process performed by the Government. | ||||
| Will there be a requirement for number of days or time to fill for vacancies, extended absences, or required coverage? | Any vacancy or extended absence shall be filled as soon as possible. | ||||
| 89 | 1.3.2.4. | PWS states the contract personnel (CP) will be required to pick up and drop off documents in conjunction with FSS liaison duties. Will the CP ever be required to drive a motor vehicle? If so, will the government consider granting the CP access to government vehicles while completing those tasks? | CP are not required to drive a motor vehicle to perform duties. | ||
| 90 | 1.4.2.1. | PWS states the CP shall not exceed 9 hours per day that includes a 1 hour unpaid lunch; not to exceed 80 hours per 2-week period. The Department of Labor defines a work week at 40 hours, Sunday through Saturday. Is there a discrepancy in the Hours of Performance? | There is not a discrepancy in the hours of performance. The Government is projecting an 8-hour work day to include a 1-hour unpaid lunch break. It has been clarified in the PWS. | ||
| 91 | 1.4.3.4. | PWS states contractor shall provide the CO with copies of CP resume and proof of background investigation prior to acceptance and in-processing. […] Acceptance or rejection shall be given within 7 business days. If this deadline is missed, are contractors allowed to proceed with submitted candidates without acceptance? | Yes | ||
| Are there incumbent employees? | Yes | ||||
| The various staff Administrative Assistant positions referenced in PWS 1.3.1 – 1.3.4 do not appear to match the Position Descriptions listed in Appendix A. Will Appendix A be updated to match the PWS? | The position descriptions requirements are in addition to the requirements in PWS 1.3.2 - 1.3.4 | ||||
| Will workload be addressed in the final RFP released? | There will be no workload addressed, just the duties/qualifications that is required of the contract personnel. | ||||
| Please confirm if this is a consolidation of previous contracts into one? | This effort is not consolidated | ||||
| Please confirm whether or not incumbent personnel for all labor categories are filled? If not, which labor categories are vacant? | All positions are currently filled. | ||||
| Pages 3 thru 29 recommend each line items be annotated as either “base period” or “option 1, option 2, option 3 and option 4” as appropriate. | This effort is a 5-year ordering period. This contract is not structured with option years. | ||||
| Page 39 paragraph 3.3 Text. What is considered to be “normal proportional spacing”? | The language has been adjusted to reflect "single space" | ||||
| Page 40 paragraph 4.1.2 Schedule of Supplies/Services. How are ODCs and travel costs to be proposed? | Any contract costs shall be wrapped into the contractor's proposal for each line item. | ||||
| Page 43 paragraph 1.1.4 (A) Sub Factor #1 Management Plan, i. Please define “efficient manner”. | The contractor shall respond with their best process on how to manage contract performance. | ||||
| Page 44 paragraph 1.1.4 (A) Sub Factor #1 Management Plan, iii. Is the government requesting a COI Mitigation Plan? | The Contractor shall identify and propose mitigating strategies for any risks associated for this effort. | ||||
| Page 44 paragraph 1.1.4 (A) Sub Factor #1 Management Plan, iv. Please identify incumbent’s contractor POP end date. | 30-Sep-17 | ||||
| Page 44 paragraph 1.1.4 (A) Sub Factor #1 Management Plan, The standard has been met when. What standards will be used to determine a technical approach that meets or does not meet these criteria? | Please refer to "The standard has been met when" portion of paragraph A. | ||||
| Is there any travel required for any of the positions? | There is no identified travel for this effort. | ||||
| What types of hazardous materials can the Medical Logistics Hazardous Material Handler be expected to be responsible for? | Hazardous materiel that are medical specific such as alcohol pads, Chloraprep, medical gas, ACID, rubbing alcohol, used batteries, etc. The contract personnel, however, will not be personally handling these products. The personnel will perform in the administrative functions associated with managing the materiels | ||||
| Will the government provide anniversary dates for all the incumbent personnel for pricing purposes? | All anniversary dates will be identified after contract award in accordance with FAR 52.222-17 | ||||
| RFP p. 39 – Section 3.5 Binding and Labeling. Per this section the cover/spine of each binder must be labeled with the RFP title – Medical Administration Support Services. However, the FBO notice uses the title Medical Administrative Technician Services and the PWS uses Medical Administrative Technicians and Other Administrative Support Services. Can the government confirm the correct title the offeror should use in its submission? | Title Corrected in FBO notice. | ||||
| RFP p. 90, PWS 1.41 Contractor Representative. Is the contractor’s representative required to meet with the CO onsite at WHASC? Is the representative required to be located in the San Antonio metropolitan area? | These meetings can be accomplished telephonically | ||||
| CLIN 0001 requests pricing for Administrative Technician/Front Desk. Does CLIN 0001 correspond to PWS 1.3.1 for minimum personnel qualifications? Does CLIN 0001 correspond to Appendix A, A-5 position description for Administrative Technicians in MTF Clinic Setting? If not, please provide corrected position description. | Yes | ||||
| CLIN 0004 requests pricing for Medical Logistics Hazardous Materiel Handler. Does CLIN 0004 correspond to Appendix A, A-2 position description for Medical Logistics Hazardous Materiel Manager? If not, please provide corrected position description. | Yes | ||||
| PWS Appendix A Position Descriptions for Medical Admin Technicians. A-7 is listed as a Medical Billing Clerk. However, there is no corresponding CLIN to price this labor category. Please advise where the offeror should price this labor category/position? A-9 is listed as an ADAPT Administrative Assistant. However, there is no corresponding CLIN to price this labor category. Please advise where the offeror should price this labor category/position? A-10 is listed as a Readiness Administrative Assistant. However, there is no corresponding CLIN to price this labor category. Please advise where the offeror should price this labor category/position? | Medical Billing Clerk begins on CLIN 0107. This is a requirements contract, so all quantities are estimated. | ||||
| RFP p. 44, FAR 52.212-2 Evaluation – Section 1.1.4 Evaluation of Factors. Item C – Sub-Factor #3 – Transition Plan. What period of time will the government allow for the contract transition period (phase-in); e.g., 30 days, 60 days? Will a CLIN be provided to separately price the phase-in or transition period? | The phase-in will not be separately priced. The Government's intent is for a 30-day transition to the maxmimum extent practicable. | ||||
| Please provide the option year prices for the contract. | The Government can only provide total contract price. | ||||
| Appendix D specifically discusses HIPPA but not the training that is necessary for every hospital employee. The Contract Specialist did mention training required in section 3.2 of the PWS but did not specify HIPPA training which is mandatory for every hospital employee. Will HIPPA training be included? | HIPPA training will be required; it's a Computer Based Training (CBT) provided by the Government. | ||||
| Page 3 and 6; ITEM NO 0002 Consolidated Commanders Staff, 0008 CPE Administrative Assistant and 0009 CAG Administrative Assistant are not precisely listed on Page 98 in Appendix A: Are these positions rolled into A-5? Or are they part of another Position Description listed in Appendix A? Or are they not listed in Appendix A at all? | These positions are identified in paragraph 1.3 under "specific tasks". There are not separate requirements in the position descriptions for these positions. | ||||
| Page 90: 1.4.2.3 Absences: Government is requiring scheduled absences to be requested 30 days in advances and have to be mutually agreed upon by the FRED and COR, and all unscheduled absences shall be reported to the COR no less than 2 hours prior to the start of the shift. Can the site manager work with the FRED and COR as the approval authority on leave requests instead of coming directly from each member? | These notifications can be managed however the contractor sees fit. | ||||
| Is the Medical Logistics Hazardous Materiel Manager currently receiving an 4-8% differential? If so, what per cent is currently applied to this position? | The Hazardous Materiel Manager will not be personally handling the materiel. Therefore, the differential identified in the Wage Determination does not apply. | ||||
| There are 10 Position Descriptions listed, but there are 11 Supplies/Services ITEM NO listed between page 3 and page 29. Some of the Position Descriptions listed on page 98 are not exactly the same as the Supplies/Services Unit descriptions: |
-A-1 is exactly the same as 0003 -A-2 is exactly the same as 0004 -A-3 is exactly the same as 0005 -A-4 is exactly the same as 0006 -A-5 "Administrative Technicians in MTF Clinic Setting" although the verbiage is not exactly the same is assumed to be Item NO 0001, is this correct?
-A-6 is exactly the same as 0010 -A-7 is exactly the same as 0107 -A-8 is exactly the same as 0011 -A-9 "ADAPT administrative Assistant" is not directly correlated/described in the Supplies/Services. Which Supplies/Services ITEM NO does this position description apply to?
-A-10 "Readiness Administrative Assistant" is not directly correlated/described in the Supplies/Services. Which Supplies/Services ITEM NO does this position description apply to?
| Position description A5 correlates to CLIN 0001. The ADAPT position description and the readiness position description were removed. | ||
| Would you provide contact information for incumbent personnel? | Contact information will be supplied upon award of the contract in accordance with FAR 52.222-17. | |
| Will all positions require a NACI Investigation? | Yes; it is required to work in a military facility. | |
| As to licensure, skills checks, immunizations, background checks, and drug screening, what will the NACI Investigation mandate include? | Please refer to the PWS for all AFIs, DoD Directives, and Medical Wing Instructions. | |
| Is the incumbent contractor eligible to bid as a Prime Contractor? | No, the incumbent has graduated from the 8(a) program. | |
| Would the MTF please consider adjusting the acquisition basis for award to Best Value as opposed to Lowest Price Technically Acceptable? | This effort will remain Lowest Price Technically Acceptable. |
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