Questions_and_Answers_FBO_(1-).docx

502 CONS JBKA FA3047-16-R-0048

JBSA Lackland JBSA Randolph Grounds Maintenance

QUESTIONS & ANSWERS (#1-XX)

Question 1: Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number. If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

Government Response: Yes a contractor has performed this work before. The incumbent contract number is FA3047-15-D-0026.

Question 2: Are there any pictures or drawings of the areas in the solicitation?

Government Response: Maps have been provided and are posted to FBO.

Question 3: What is the historical frequency of service or annual quantity of services for the following CLINS:

Government Response:

Government Response:

(1.1, 1.1.1-1, 1.1.3) (March through October) JBSA

36-40

(1.1, 1.1.1-1,1.1.3) (November thru Feb) JBSA 8-10

(1.1, 1.1.1-1, 1.1.3) (March through October) JBSA CLRA 36-40

(1.1, 1.1.1-1,1.1.3) (November thru Feb) JBSA CLRA 8-10

(1.2) (March through October) JBSA 18-20

(1.2) (November thru Feb) JBSA 4-6

(March through December) JBSA 36-40

(January and February) JBSA 6-8

(March through December) SEGUIN 36-40

(January and February) SEGUIN 6-8

Question 4: Who is the current (incumbent) contractor?

Government Response: Ace Company Question 5: Does the current PWS differ from this solicitation’s PWS in any way?

Government Response: Only the format of this PWS has changed, the requirements are the same as the current PWS.

Question 6: Can the contractor use herbicides to control vegetation on the perimeter fence?

Government Response: Yes, see paragraph 1.1.2. “The contractor is authorized the use of herbicides to perform vegetation control IAW DOD and State Regulations (DOD Regulations supersede State Regulation).”

Question 7: Can the government please clarify the purpose of PWS Section 1.1.5.1? Are broadleaf weeds in turf areas and/or vegetation growing in paved/graveled areas considered the target pest?

Government Response: The purpose of this paragraph to explain how the contractor should develop their Integrated Pest Management Plan. The target pest varies for the area being treated such as broadleaf weeds in turf, paved/graveled areas, and plant beds, or grasses in joint and cracks.

Question 8: What is the linear footage of the flat concrete curb that lines both sides of the airfield perimeter road on Randolph?

Government Response: The flat curb is only located on the west airfield perimeter road and is 27,500 LF.

Question 9: Is there a flat concrete curb that lines the Seguin airfield?

Government Response: No Question 10: Can the government provide a map detailing the mowing areas for Randolph, Sequin, and Canyon Lake?

Government Response: The map has been posted to FBO.

Question 11: Can the government provide the acreage and a map detailing the controlled area of the Randolph airfield?

Government Response: Acreage totals can be located in Appendix A of the PWS. Maps have been provided and are posted to FBO.

Question 12: Is there a laydown area at Seguin or Canyon Lake for the contractor’s use? If not, can equipment, such as tractors be left overnight in any area to avoid unnecessary travel time?

Government Response: There are laydown areas at Seguin Auxiliary Field and Canyon Lake Rec Area for the contractor’s use. Equipment can be left over night. Canyon Lake has a small storage shed that can be used to store small equipment, but is not large enough to store a Z-turn mower. Seguin Auxiliary Field has a fenced area that can be used to store equipment, however there is not a storage locker/shed located at Seguin.

Question 13: Is a bid bond required?

Government Response: No.

Question 14: Is a Tree Maintenance License required?

Government Response: No

Question 15: What are the hours of operation of Canyon Lake Rec Area?

Government Response: Hours of operation can be located in paragraph 4.6. of the PWS. The contractor will have access the Rec Area beyond normal operating hours if needed.

Question 16: Are the Ft. Sam and Randolph areas open for civilian use?

Government Response: No. Only Jacobs Creek Rec Area is open for civilian use.

Question 17: What is the average height of the palms on Randolph AFB?

Government Response: 27 ft.

Question 18: Is fuel storage available at Canyon Lake Rec Area and if not, can it be authorized?

Government Response: Fuel storage is not available but can be authorized.

Question 19: What is the average number of flats required for the plant beds on Randolph?

Government Response: The number of flats can vary depending on the size of the plants and the layout of the beds. The average number of flats per change-out is 80.

Question 20: The CBA provided indicates an expiration date that has past and a contractor that is no longer providing the service. Has the CBA been renegotiated and is incumbent staff still covered by it? If so, please provide a copy of current CBA so that bidders may use more current rates for the purpose of pricing this requirement.

Government Response: The Incumbent contractor and the union are currently in negotiations for new wages. A new CBA has not been finalized. Therefore IAW DOL representative, the previous CBA that was in place with Double V Enterprises and Vision Construction Company is still in effect. Once the new CBA is finalized (even if it is after award) the proper wage adjustments will be made to stay compliant with that CBA. The CBA that is with the solicitation is current.

Question 21: Reference: Attachment 3. The Bid Schedule is provided along with the solicitation in PDF format. Will the government provide the Bid Schedule in MS Excel Format?

Government Response: The Bid Schedule will be posted to FBO in Excel format.

Question 22: Reference: Solicitation 3.1 Page limitations Referencing Solicitation 4.2 Volume II – Technical Proposal. Volume II Technical states “Limit to no more than ten (10) pages total.”

An established and effective Quality Management Plan may exceed 10 pages alone. In order to ensure all requests are met in the writing of the technical proposal, will the government consider increasing the page limitation to twenty five (25) pages?

Government Response: Please refer to question 30.

Question 23: For clarification, on the bid Schedule CLIN X019. Should the contractor input an amount NTE $25,000 for the Unit Price and Amount column, or leave this item blank?

Government Response: Just put $25,000 for the total amount and leave the unit price blank.

Question 24: Reference: Bid Schedule CLIN X020. Description references PWS 1.1.7. There is no 1.1.7 found in the PWS. Will the government please clarify if PWS 1.1.4.1 is to be used as reference for CLIN X020?

Government Response: There was a typo on the bid schedule. The form 1449 has the correct reference of 1.1.4.1.

Question 25: Will the government please provide maps indicating the improved and semi-improved areas for CLRA and Seguin Air Field?

Government Response: Maps have been provided and posted to FBO.

Question 26: The technical page limit is ten however the government instructions require data and information that, if properly gathered and presented will easily surpass the page limit. Will the government consider increasing this limit?

Government Response: The quality control plan is not a part of the 10 page requirement (see question 30). Other than that the page limit will remain at 10 pages.

Question 27: Due to the close proximity of the due date (3 business days from proposal shipment), would the government consider a due date extension?

Government Response: Due to our acquisition timeframe we cannot extend the solicitation due date.

Question 28: In documentation for Performance Work Statement CLIN "0015 Herbicides" Refers to PWS 1.1.8.1 on "PWS" we do not see 1.1.8.1, are we missing a part of PWS? The PWS goes from 1.1.6 to 1.2

Government Response: CLIN 0015 refers to PWS 1.1.5.1, there is a typo on the Bid schedule which states it refers to (PWS 1.1.8.1). There is nothing missing from the PWS. Please refer CLIN 0015 Herbicides to PWS 1.1.5.1.

Question 29: An employee list is required within three days of award. This is a short turn-around time as we are dependent upon the Government to provide us access to the incumbent employees; then vet those employees, and provide new hires in the case not all incumbents stay on. We request a longer time period since we are dependent upon the Government to provide us access to the incumbent employees.

Government Response: This question has been considered and will be discusses during the kickoff meeting with the awardee.

Question 30: The RFP page 132 paragraph 3.1 stipulates the page limitation to 10 for Volume II Technical, which includes Sub Factor #1 – Management Plan and Sub Factor #2 – Quality Control Plan. The Statement of Work page 14, paragraph 2.1 further stipulates that a Quality Control Plan (QCP) shall be submitted with the Contractor’s proposal. Is the intent for the QCP to be submitted as a stand-alone plan, and if so should we submit it as an appendix? Please clarify if a QCP is part of the 10 page Volume II Technical limitation.

Government Response: The Quality Control Plan can be submitted as an appendix and will not be counted towards the 10 page Volume II Technical Limitation.

Question 31: Could a copy of the sign in sheets from the bid walk be provided?

Government Response: Sign in sheets from the bid walk cannot be provided.

Question 32: It appears that the CBA provided in the RFP was as of 10.1.14; What is the most current CBA rates being used at JBSA?

Government Response: Please see response to Question 20

Question 33: Performance Work Statement CLIN "0015 Herbicides" Refers to PWS 1.1.8.1 on "PWS" we do not see 1.1.8.1, are we missing a part of PWS? The PWS goes from 1.1.6 to 1.2

Government Response: CLIN 0015 refers to PWS 1.1.5.1, there is a typo on the Bid schedule which states it refers to (PWS 1.1.8.1). There is nothing missing from the PWS. Please refer CLIN 0015 Herbicides to PWS 1.1.5.1.

Question 34: It appears that there are three Collective Bargaining Agreements involved in this project. Please provide updated CBAs as the limited information provided in Attachment 3 expired in 2015.

Government Response: Please see response to Question 20

Question 35: Please provide the electronic Pricing Schedule spreadsheet.

Government Response: The electronic BID pricing schedule will be posted to FBO in excel format.

Question 36: Does the entire solicitation need to be printed for Vol 1 or just the sections with questions regarding representation and certifications?

Government Response: Please follow instructions in section 4.1 Volume I- Contracting & Pricing.

Question 37: Will the excel or word electronic file be made available to bidders?

Government Response: The electronic BID pricing schedule in excel will be posted to FBO.

Question 38: What is the current contract annual price?

Government Response: Awarded prices for previous contracts can be searched and found throughout the FBO website.

Question 39: What type and amount of large equipment is used on this contract currently?

Government Response: 502 CONS does not have access to that information.

Question 40: Per the solicitation, will project maps as provided at the site visit be posted online?

Government Response: Project maps were not given at the site visit but available maps have been posted to FBO.

Question 41: Collective Bargaining Agreement (CBA) - Has the CBA been extended beyond 9/30/2015 date? If so, when has the CBA been extended to?

Government Response: The Incumbent contractor and the union are currently in negotiations for new wages. A new CBA has not been finalized. Therefore IAW DOL representative, the previous CBA that was in place with Double V enterprises and Vision Construction Company is still in effect. The CBA that is with the solicitation is current.

Question 42: CBA - It appears there are two different company names referenced within the CBA? Please clarify.

Government Response: The Incumbent contractor and the union are currently in negotiations for new wages. A new CBA has not been finalized. Therefore IAW DOL representative, the previous CBA that was in place with Double V Enterprises and Vision Construction Company is still in effect. The CBA that is with the solicitation is current.

Question 43: Multiple CLIN’s lines request a price per month and per acre, please provide the purpose/reasoning for this to have both.

Government Response: The per month prices is needed to determine the costs on a monthly basis. The price per acre needs to be broken out as well for the times when we may need to issue a work order. This will allow us to know in advance what the cost will be per acre.

Question 44: Is there a current CBA in place? Will there be a new CBA for this contract? Will either the new or existing CBA run the entire term of this contract, base and all option years?

Government Response: The Incumbent contractor and the union are currently in negotiations for new wages. A new CBA has not been finalized. Therefore IAW DOL representative, the previous CBA that was in place with Double V Enterprises and Vision Construction Company is still in effect. Once the new CBA is finalized (even if this is after award) the proper wage adjustments will be made to stay compliant with that CBA. The CBA that is with the solicitation is current.

Question 45: What is incumbent’s value of current contract?

Government Response: We are unable to disclose this information. Contracts that have been solicited on FBO have award information associated with them. Please conduct research on FBO.

Question 46: Please redo CLIN structure to match the PWS. Currently, it is not matching up.

Government Response: The PWS has no CLIN structure and is referencing what we are requesting the contractor to complete in order to be compliant. Please follow the CLIN structure on the SF1449.