Response_to_Contractor_Questions_.pdf

DEPARTMENT OF THE AIR FORCE

502D AIR BASE WING

JOINT BASE SAN ANTONIO

16 August 2016 502d Contracting Squadron 2250 Engineer St. Ste. 1 Fort Sam Houston, TX 78234

All Contractors

SUBJECT: Response to Questions to Solicitation (FA3016-16-N-0140) – Medical Gas Cylinder Service.

1. Reference the above Request for Quote.

See revised: solicitation and PWS

Answers to Contractor questions are as follows:

a) Contractor Question: Provide the size of each cylinder requirement- standard cubic feet per cylinder.

Government Response:

Cylinder Sizes in Cubic Feet Oxygen- Size H 300 cf Oxygen- Size M 150 cf Oxygen- Size E 40 cf Oxygen- Size D 80 cf Carbon Dioxide- Size K 800 cf Propane #33 480 cf Nitrogen- 230 Liters 8.12 cf

b) Contractor Question: All cylinders are rental, no government- owned cylinders are included in this requirement.

Government Response: No government owned cylinders. Contractor shall provide all Cylinders.

c) Contractor Question: Can the 3 day requirement to submit an invoice from the date of delivery or pick up of cylinders be changed to "not to exceed 14 days" because it takes a least 5 days to enter orders into the WAWF and it may take longer if an employee is on vacation?

Government Response: BPA calls will be paid using Government Purchase Card.

Section 1.1 c. will be changed to reflect :

c. Provide the customer with a copy of the invoice within seven (7) business days of each delivery and/or pick up.

d) Contractor Question: Cylinder rental invoices are generated on the 20th day of each month. Is this acceptable?

Government Response: Day of month contractors generate invoices for rental is acceptable. Please provide the day of month invoices will be generated and submitted for payment.

e) Contractor Question: In regards to the BPA Price Schedule on Page 1 of the RFQ:

* Are the quantities listed daily, weekly, monthly or yearly?

* What quantity and period should a supplier use for calculating total rental cost?

• Quantities are based on annual usage.

• Customer will place BPA Call Orders when needed.

• Rental cost should be calculated based on number of cylinders in Governments possession at time of rental period.

f) Contractor Question: The products listed in solicitation FA3016-16-N-0140 are for medical gases that are commercial off the shelf products available for both commercial and government use. The contract will be a fixed price contract for these products. The solicitation references the following FAR clauses or requirements in the scope of work that relate to service contracts. Please confirm that these clauses and requirements are not applicable to this solicitation.

* 52.246-20 - Warranty of Service. Warranty is also included in FAR 52.212-4

* 52.222-43 - Fair Labor Standards and Service Contract Labor Standards - Price

Adjustment

* 52.222-41 - Service Contract Act of 1965

* 52.222-54 - Employment Eligibility Verification

* 52.222-48 - Statement of Equivalent Rates for New Hires

* Scope of Work - Section 1.3.9 - Contractor Full Time Equivalent Reporting

• FAR 52.246-20- Warranty of Service is duplicated and will be taken out of solicitation.

• FAR 52.222-43 – Fair Labor Standards and Service Contract Labor Standards- Price Adjustment—does apply since this BPA agreement is for 5 years.

• FAR 52.222-41 and FAR 52.222-54 both are part of deviation 2013-o00019 June 2016 and cannot be taken out.

• FAR 52.222-48- Statement of Equivalent Rate for New Hires, is required based on FAR clause 52.222-41 is included

• Section 1.3.9 – Contractor Full Time Equivalent Reporting, is part of all service contracts.

g) Contractor Question: FAR 52.219-8 - Utilization of Small Business Concerns: Please confirm that this FAR clause is not applicable as the value of the solicitation will be less than $650,000 per year.

Government Response: If the following does not apply disregard.

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

h) Contractor Question: FAR 52.219-28 - Post Award Small Program Representation.

* Please confirm that the solicitation is not a small business set aside.

* large business concern. Would you delete this FAR clause from the solicitation in order for _____ to submit a proposal.

FAR 19.309 -- Solicitation Provisions and Contract Clauses

(c) Insert the clause at 52.219-28, Post-Award Small Business Program Rerepresentation, in solicitations and contracts exceeding the micro-purchase threshold when the contract will be performed in the United States or its outlying areas

• This solicitation is full and open.

Anthony J. Hill Contracting Officer http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1608_276821