PWS_Medical_Gas_and_Gas_Cylinder-.docx

PERFORMANCE WORK STATEMENT

FOR

MEDICAL GAS & GAS CYLINDER SERVICES

Medical Education Training Campus (METC)

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide delivery service and support of required gas cylinders in the performance of training functions within the Medical Education Training Campus (METC) at Fort Sam Houston and Camp Bullis facilities. The Contractor shall provide the necessary labor, tools, equipment, supplies, transportation, materials and supervision necessary to accomplish the delivery and pick-up of required gas cylinders. The contractor shall ensure the gas cylinders being delivered and/or picked up are properly tested and certified for use by various maintenance functions in the performance of daily duties.

1.1. DESCRIPTION OF SERVICES. The contractor shall perform Services include replacing medical gas cylinders, annotate delivery of services, and provide a Certificate of Purity for serviced cylinders, hydrostatic testing and/or repainting cylinders.

a. Provide Contractor owned cylinders and content. (See Appendix A) Type of cylinder and contents shall be identified when order is placed.

Provide an invoice identifying the type of gas cylinder being delivered and/or picked up, delivery location, quantity being delivered/Picked up, date the Government placed the order, name of the person/location placing order, delivery/pick up date, contract number, and certification signatures of the Government and contractor representatives.

b. Ensure gas cylinder(s) is/are properly certified and ready for immediate use.

c. Provide the customer with a copy of the invoice within seven (7) business days of each delivery and/or pick up. The Contracting Officer Representative (COR)will notify service contractor/vendor of any change in locations at the earliest possible time.

d. Provide a plan of resolution for all valid complaints and resolve with the COR.

1.2. GENERAL INFORMATION.

1.3. QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of the task. The contractor shall provide and maintain a Quality Control Plan (QCP) which ensures the requirements in this PWS are met. The QCP will be considered acceptable and approved unless the contractor is notified by the Contracting Officer (CO) prior to award. The QCP shall be included in the technical proposal for evaluation and acceptance. As a minimum, the contractor shall develop quality control procedures that address the areas identified in section 2, Service Delivery Summary.

1.3.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a (COR)(s) to monitor performance to ensure services are provided. The COR will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) for this requirement.

1.3.2 HOURS OF OPERATION. Normal working hours are between 7:00 a.m. and 4:00 p.m. Monday through Friday

1.3.3 HOLIDAYS OBSERVED. New Year’s Day (1 January) Martin Luther king (3rd Monday in January) President’s Day (3rd Monday in February), Memorial Day (Last Monday in May), Independence Day (4 July 4), Labor Day (1st Monday in September, Columbus Day (Second Monday in October), Veteran’s Day (11 Nov), Thanksgiving day (4th Thursday in November), Christmas (25 December).

1.3.4. SECURITY REQUIREMENTS. Obtain base identification and vehicle passes, for all contractor personnel who make frequent visits to or perform work on JBSA, TX. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned subcontractors and for prompt return of credentials and vehicle passes for any subcontractor who no longer requires access to the base.

1.3.5 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The Government shall notify the contractor of anticipated closures of the facility, (i.e., training, holidays, administrative leave granted to the entire staff, or other closures including down days and family days), five (5) business days in advance, or as soon as possible. In the event of unplanned closure of the facility due to natural disasters, military emergency, or severe weather, the contractor shall be notified in the same manner as DoD civilian personnel

1.3.6. SPECIAL QUALIFICATIONS. Maintain registration as Drug and Device Establishment and be licensed as Drug and Device Distributors/Manufacturers as required by the Texas Department of State Health Service. Abide by all local State and Federal laws in accordance with commercial services being provided. Specify United States Pharmacopoeia (USP) Oxygen. “USP” indicates that the oxygen conforms to the requirement of the USP. The USP standard provides the basic measures required for medical gas concentration, quality, and purity.

1.3.7. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 37-123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

1.3.8. AIR FORCE ANTITERRORISM (AT) PROGRAM

The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the contracting officer’s representative.

1.3.9. CONTRACTOR FULL-TIME EQUIVALENT REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Medical Gas and Gas Cylinder Service via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil/login.aspx.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. SERVICE DELIVERY SUMMARY.

Performance Objective

PWS Paragraph

Performance Threshold

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Not Applicable

4. APPENDICES.

A. Medical Gas and Gas Cylinders B. Delivery Locations

APPENDIX A

CYLINDERS OWNED BY THE CONTRACTOR (RENTALS ONLY)

All cylinders will be rented on an “as required” basis and are charged for upon re-fill

APPENDIX B

DELIVERY LOCATIONS

The contractor will ensure the following services are provided within Joint Base San Antonio (JBSA) Fort Sam Houston and Camp Bullis at the following locations:

Location/Address

Military Instructional Facility 1, 3068 William Hardee Road, Bldg. 899 Fort Sam Houston, Texas 78234

Military Instructional Facility 2, 3068 William Hardee Road, Bldg. 895 Fort Sam Houston, Texas 78234

Military Instructional Facility 3, 3480 Garden Avenue, Bldg. 1356 Fort Sam Houston, Texas 78234

Military Instructional Facility 5, 3068 William Hardee Road, Bldg. 1393 Fort Sam Houston, Texas 78234

BMETS, 2484 Garden Avenue, Bldg. 4120, Fort Sam Houston, Texas 78234

METC/Logistics, 2220 Wheelright Street, Fort Sam Houston, Tex. 78234

Camp Bullis, 23400 Marne Road, Bldg. 6364, Fort Sam Houston, Texas 78257