PWS_Fire_Training_(November).pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND SERVICING

OF

STRUCTURAL & AIRCRAFT FIRE TRAINING

FACILITIES

AT

JOINT BASE SAN ANTONIO

FIRE EMERGENCY SERVICES

16 NOVEMBER 2015

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, MAINTENANCE, REPAIR, & PREVENTATIVE MAINTENANCE

OF THE

STRUCTURAL & AIRCRAFT FIRE TRAINING FACILITIES

JBSA (Lackland, Ft. Sam Houston, & Randolph)

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, perform preventative maintenance on the Structural Fire Training Facilities

(SFTF) & Aircraft Fire Training Facilities (AFTF) at Joint Base San Antonio-Fire

Emergency Services; Operating Locations- Lackland, Randolph, and Fort Sam Houston in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness.

1.1. DESCRIPTION OF SERVICES. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, perform preventative maintenance on the (SFTF) & (AFTF) at Joint Base San Antonio-Fire

Emergency Services; Operating Locations- Lackland, Randolph, and Fort Sam Houston in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures. Structural Fire Training Facilities shall comply with National Fire Protection

Association (NFPA) 1403 (2012 ed) and inspection/maintenance/preventative maintenance standards as outlined. Aircraft Fire Training Facilities shall follow Air Force Technical

Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire

Training Facilities, 25 June 2013 and local, state and federal guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document. In accordance with NFPA 58 Liquified Petroleum Gas Code: 14.3.1.2 Persons who perform maintenance on LP-Gas systems shall be trained in the hazards of the system and in the maintenance and testing procedures applicable to the installation. 14.3.1.3 Any maintenance contractor shall ensure that each contract maintenance employee is so trained or under the immediate supervision of such a trained person to perform the maintenance procedures.

1.2. After major maintenance or a major problem is discovered, the owner is obligated to contact Air Force Civil Engineer Center (AFCEC), the commissioning authority to determine what actions will be taken. AFCEC will determine if the SFTF or AFTF will remain out of service, and if a site visit is necessary. Examples of major problems include:

Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping. Any abnormal movement by environmental causes, such as earthquakes, landslides or floods that may impair the serviceability of a pipeline, tank or controls. Any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency. Periodic reviews of the AFTF’s will be conducted by AFCEC to determine the effectiveness of the normal 6 month inspection procedures.

1.1.1. INSPECTION, TESTING, AND MAINTENANCE SERVICES of Structural Fire

Training Facilities:

The following shall be set as the minimum the contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, and perform preventative maintenance on the Structural Fire Training Facilities (SFTF). All three operating locations: JBSA-Lackland, Fort Sam Houston, and Randolph have Class A burn rooms within their SFTF’s. OL-Randolph also has a LPG burn room as part of its SFTF which has different requirements.

1.1.1.1. Non-Gas Fired SFTF’s: IAW NFPA 1403 7.2.6* The structural integrity of the live fire training structure shall be evaluated and documented by a licensed professional engineer with live fire training structure experience and expertise or by another competent professional as determined by the AHJ at least once every 5 years or more frequently if determined to be required by the evaluator. This inspection applies to all JBSA SFTF’s (Lackland, Fort Sam

Houston, and Randolph). Refer to A.7.2.6

1.1.2. Gas Fired SFTF’s and: IAW NFPA 1403: 6.2.7* The structural integrity of the live fire training structure shall be evaluated and documented by a licensed professional engineer with live fire training structure experience and expertise, or by another competent professional as determined by the AHJ, at least once every 10 years, or more frequently if determined to be required by the evaluator. A more detailed reference can be found in section A.6.2.7 IAW the

NFPA 1403.

1.1.2.1. IAW NFPA 1403: 6.2.6* The structural integrity of the live fire training structure shall be evaluated and documented annually by AHJ (JBSA-Fire Emergency Services Flight). A more detailed reference can be found in section A.6.2.6 IAW the NFPA 1403.

1.1.2.2. Semi-Annually, the contractor shall inspect, test, maintain, perform preventative maintenance on the JBSA-Randolph SFTF (LPG Burn room on ground floor), to ensure full operation and compliance of standards or when annotated by the AHJ.

1.1.3. INSPECTION, TESTING, AND MAINTENANCE SERVICES of Aircraft Fire

Training Facilities The contractor shall maintain the AFTF by scheduling and conducting two semi-annual inspections (not to exceed 180 days). The contractor shall perform all inspections, testing, maintenance and preventative maintenance IAW T.O 35E1-2-13-1, 25 June 2013

Edition. The inspections shall be IAW Table 1 WP 006 and Table 3 WP 007 of the T.O. The contractor shall provide a written summary of the conditions found during the inspection. The contractor shall provide a cost estimate to repair/replace all items identified as discrepancies. The estimated labor cost to repair the AFTF, shall be quoted to the installation prior to conducting repairs.

1.1.3.1. HDPE Liner Maintenance. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall locate the liner leak and repair in accordance with extrusion welder manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504 Telephone (708) 898-1161 or (800) 323-3820). The contractor shall submit for

Contracting Officer Representative personnel approval the repair procedures, materials, and techniques prior to the specific repair of the HDPE liners. Additionally, the contractor shall adhere to the following general guidelines.

1.1.3.2. Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The contractor shall properly replace the warning tape prior to backfilling.

1.1.3.3. Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action.

1.1.3.4. Do not weld or replace geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present.

1.1.4. Response Times. The contractor shall respond to propane leak service calls by providing immediate verbal assistance and physical assistance as soon as practical (as agreed to between the government and the contractor). After the leak has been stopped, the contractor shall complete the repairs by the next workday. Liner maintenance response shall be determined by the severity of the damage. For all other repairs, the contractor shall respond within 5 days.

1.1.5. Reports. Records of each inspection shall be in sufficient detail to demonstrate the adequacy of the inspection and shall be received within 10 working days of the inspection.

1.1.6. Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

1.1.7. Notification of Environmental Spills. If the contractor spills or releases any hazardous substance into the environment, the contractor shall immediately report the incident to the QA, base fire department, and base civil engineering. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance per OPLAN 32-7 Oil and

Hazardous Substance Spill Prevention and Response Plan.

1.1.8. SAFETY. Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC).

Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

1.3. GENERAL INFORMATION.

The Government will provide the following services:

1.2.1 Utilities. The Government will furnish electricity, water, propane and nitrogen as determined necessary to fulfill the needs of this contract.

1.2.2. Security and Fire Services. The Government will provide Security Forces and Fire

Protection. Fire Protection will be on a cost reimbursement basis.

1.2.3. Emergency Medical Services. Due to base medical facilities being restricted to military personnel, active/retired, and of limited service, emergency help will have to be administered at a local hospital. The Government will provide emergency medical transportation on a cost reimbursement basis.

The government will provide access to the structural trainers (listed in 1.2.4), aircraft trainers

(listed in 1.2.5

1.2.4. STRUCTURAL FIRE TRAINING FACILITIES:

LOCATION Facility Size TYPE of Burns

JBSA-Lackland 3-Story Class-A 1st and 2nd story

JBSA-FT Sam Houston 3-Story Class-A 1st and 2nd Story

JBSA-Randolph 4-Story Class-B (LPG) 1st Story

Class-A 2nd Story

1.2.5. AIRCRAFT FIRE TRAINING FACILITIES:

Location Type Fuel and system

JBSA-Lackland Large Frame LPG and Air compressor

JBSA-Randolph Large Frame LPG and Air Compressor

1.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of

FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

1.3.1. HOURS OF OPERATION. Contractor access to perform work as outline may occur any day of the week, but shall be coordinated in advance to ensure access and notifications to proper agencies. Typically normal work week hours are 0600-1700hrs.

1.3.2. SECURITY REQUIREMENTS. Normally advance notification of 24 hours to access

JBSA installations is required. Contact JBSA-502 CES/CEF-Training Office 210-671-0227 to notify Security Forces for pass issue.

1.3.3. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. These services are not applicable to this contract.

1.3.4. RECORDS MANAGEMENT. The Contractor shall manage all data created for

Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force

Instruction (AFI) 33 - 322, Records Management Program, paragraph 10, Air Force Manual

(AFMAN) 37-123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the

Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-

060803-003.pdf “

1.3.5. AIR FORCE ANTITERRORISM (AT) PROGRAM

The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the contracting officers representative.

https://afrims.amc.af.mil/rds_series.cfm http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf https://golearn.csd.disa.mil/kc/login/login.asp https://jkodirect.jten.mil/

2. SERVICE DELIVERY SUMMARY.

Performance Objective

PWS

Paragraph

Performance Threshold

Maintain and Inspect the Non-Gas Fire SFTF

Items requiring maintenance are timely.

Ensure the Live Fire SFTF is operational at all times to permit Structural training when needed.

1.1.

1.1.1.

1.1.1.1.

Contractor shall not have any more than three deficiencies per Inspection.

Repairs for the Non-Gas Fire SFTF

Items correctly repaired or replaced in a timely manner.

1.1.

1.1.1.

1.1.1.1.

Contractor shall not have any more than three deficiencies per Inspection.

Maintain and Inspect the Gas Fire SFTF

Items requiring maintenance are timely. Ensure the Non-Gas Fire SFTF is operational at all times to permit Structural training when needed.

1.1.

1.1.1.

1.1.2.

1.1.2.1.

1.1.2.2.

Contractor shall not have any more than three deficiencies per Inspection.

Repairs for the Gas Fire SFTF

Items correctly repaired or replaced in a timely manner.

1.1.

1.1.1.

1.1.2.

1.1.2.1.

1.1.2.2.

Contractor shall not have any more than three deficiencies per Inspection.

Maintain and Inspect the AFTF

Items requiring maintenance are timely.

Ensure the AFTF is operational at all times to permit Aircraft training when needed.

1.1 1.1.3.

1.1.3.1.

1.1.3.2.

1.1.3.3.

1.1.3.4.

Contractor shall not have any more than three deficiencies per Inspection.

Repairs for the AFTF

Items correctly repaired or replaced in a timely manner.

1.1 1.1.3.

1.1.3.1.

1.1.3.2.

1.1.3.3.

1.1.3.4.

Contractor shall not have any more than three deficiencies per Inspection.

Response Time.

Response to propane leaks and liner maintenance are timely

1.1.4. Provide immediate verbal assistance

and respond to propane leaks as soon as practical. Respond to liner maintenance as conditions dictate.

Reports:

Submit accurate and timely reports.

Submit reports within 10 working days.

1.1.5. 100% Compliance

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Not Applicable

4. APPENDICES.

A. System Particulars

B. Site Plans/Maps of Area

C. Air Force Technical Order 35E1-2-13-1

D. NFPA 1403 Standards on Live Fire Training Evolutions

APPENDIX A

System Particulars

1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility

(AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and water conservation pond.

2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two igniters.

The wiring to the engine igniters is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, igniters and burners are installed to simulate flight deck, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training. Cutout panels are located on the left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of .031 inch thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ships.

3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick high-density polyethylene (HDPE) liner. The liner is sandwiched between 6 inch thick layers of sand and then covered by a layer of geotextile fabric and then an 18 inch layer of compacted aggregate crushed stone.

4. There are seven igniters and burners installed in the burn area to simulate six exterior ground fires and one running fuel fire with pool fire on the outboard engine. The ground fires are located on the left and right sides of the forward fuselage, between the right wing engines, under the left wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond.

5. Located on the control stand are the valves, solenoids, and switches used to control the propane flow and igniters during training events. Turning off the master/emergency switch located on the control stand will turn off power to all igniters and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench.

6. The liquid propane system supplies fuel for training exercises. Propane is supplied from

10,000 gallon-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves.

7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by NFPA Standard

58. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.

8. The water conservation pond is 72 feet by 72 feet square area and 9 feet deep. It is lined with

80 mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area.

APPENDIX B

Site Plans/Maps of Area

A digital copy of maps of locations will be provided upon demand.

APPENDIX C

Air Force Technical Order 35E1-2-13-1

A PDF copy of TO will be supplied upon demand. TO contains 252 pages.

APPENDIX D

NFPA 1403 Standards on Live Fire Training Evolutions A PDF copy of NFPA 1403 will supplied upon demand. NFPA 1403 contains 33 pages.