52_212-1_Addendum_10140756.doc

(Note: The paragraph/section numbering in this template is deliberate and should not be confused with the numbering of the Table of Contents of this guide.)

52.212-1, Instructions, Conditions, And Notices to Offerors or Respondents

Addendum

1.0 General Instructions

(a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS)(tailor as appropriate). Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. (Include next sentence if using oral presentations.)

(d) The proposal acceptance period is 60 days from proposal due date. The offeror shall make a clear statement in price volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1 Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO. (If the CO will be using a source selection facility, consider inserting the address of that source selection facility here.)

2.1.2 Debriefings

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506.

2.1.3 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. (NOTE: Add the following sentence unless FAR 52.215-1(f) Alternate I applies, i.e., unless you have indicated that you intend to have discussions.) The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The (insert program name) FedBizOpps web page is http://www.fedbizopps.gov/. (If any necessary documents are not available on FedBizOpps, provide instructions on how potential offerors may obtain those documents (e.g., posted on FedTeds, or use of a Reading Room).)

2.1.5 Communications

(See Section L Guide, paragraph 3.3 for specifics on this Paragraph.)

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. (fill-in as appropriate, e.g. fax, U.S.P.S, FedEx, UPS, pick-up by local representative, etc.)

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). This table must be tailored to reflect the proposal structure needed for your procurement. Proposals shall combine all contents to submit electronically in one e-mail (tailor as needed). The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

(This table is a sample. Include volumes and limits appropriate to your acquisition to include instructions on submittal of electronic versions of the proposal.)

Table 2.2 - Proposal Organization

Number

* If electronic copies are solicited/accepted, specify the number of hard copies and the number of electronic copies. See paragraph 2.5 for further instructions on electronic copies.

** Rather than a simple volume limit, consider limiting the number of past/present contracts submitted for the prime and each subcontractor, with a page limitation on each past contract submitted. Also consider excluding the "organizational structure change history" from any page limitation. See Section L Guide.)

*** For a firm fixed price proposal where no pricing information other than CLIN prices is solicited, the Cost/Price volume may be eliminated and the proposed CLIN prices included in the Contract Documentation volume.)

The proposal shall be submitted with a cover/transmittal letter or e-mail that includes the company name, address, and a specific POC. Each volume shall be written on a stand-alone basis and cross referencing of volumes is not permitted. Contractors must ensure that Price information is only included in Volume II.

(Tailor to match your office software. If using EZSource, tailor paragraph to address electronic submittal instructions. NOTE: If utilizing a source selection facility to conduct your source selection, obtain/ensure availability of software prior to issuing RFP)

2.3 Distribution

Proposals shall be submitted to the Contracting Specialist and e-mailed:

NAME: Valeria L. Arias E-MAIL: valeria.l.arias.civ@mail.mil SUBJECT: Zero Client Monitors, Keyboards and Mice

3.0 Volume I – Section A Technical Approach

(See Section L Guide paragraph 3.8 for further information on this volume:)

Technical Capability in accordance with the solicitation. The Technical Approach shall be in as much detail as the offeror considers necessary to fully explain the proposed equipment. The proposal shall assess the offeror's understanding of the equipment required in the solicitation. The proposal should include: a) A list of all equipment – brand name or equal as described in the solicitation b) Details of equipment offered in the proposal including Manufacturer/Product numbers and full products description including specifications.

4.0 Volume II – Section A Price

NOTE: Significant tailoring of this portion of the template is required to ensure you request only the minimum amount of information in support of proposed costs or prices necessary to perform the price/cost reasonableness and cost realism evaluation you describe in Section M. Much of what follows may not be applicable to your acquisition, depending on the nature of the goods or services acquired, the type of contract(s) contemplated, and the expectation of competition. For firm fixed price acquisitions, approval to obtain information other than cost or pricing data from offerors shall be obtained from the DAS(C) - see AFFARS 5315.402.

4.1 General Instructions

4.1.1 Price Reasonableness

This section is to assist you in submitting information other than pricing data that is required to evaluate the reasonableness(and, if applicable, realism, balance, and/or affordability) of your proposed price. Contractors must submit price offers as in “SUBMISSION” table listed in the solicitation. Compliance with this requirement is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness (and, if applicable, realism, balance, and/or affordability). The burden of proof for credibility of proposed prices rests with the offeror.

4.1.2 Price Information

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

4.1.3 Pricing Information Requirements

IAW FAR 15.403-5(b)(1),(2), and (3), the offeror's format for submitting such information should be used unless the contracting officer decides that use of a specific format is essential and the format has been described in the solicitation.

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than pricing data may be required to support price (or cost, as applicable) reasonableness (and, if applicable, cost realism). Information shall be provided in accordance with FAR 15.403-5 (except where tailored formats are specified hereunder--see paragraph 6.4.2 below). If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit pricing data.

4.2 Volume II – Section B Acceptance Period

4.2.1 Acceptance Period Statement

The offeror shall make a clear statement that the proposal acceptance period is 60 days from proposal due date.

4.3 Volume Organization

The Price volume shall consist of the following sections:

SECTION A ‑ Copy of the solicitation with the pricing section completed (reference “SUBMISSION”).

SECTION B ‑ Statement indicating that the proposal acceptance period is 60 days from proposal

4.4 Volume II – Section C Delivery

The offeror shall make a clear statement for the estimated time of delivery (F.O.B. Destination).

4.5 Volume II – Section D Payment Terms

The offeror shall make a clear statement of the payment terms – include any discounts if applicable.