Initial_Draft_PWS_Q A_-_Maxwell_BOS.xlsx

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Maxwell-Gunter BOS Federal contract opportunity
Solicitation number
FA300213R0012
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Department of the Air Force Materiel Command Installation and Mission Support Center Installation Contracting Agency

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Sheet1

CountTracking NumberRFP/PWS ReferenceComments/QuestionsAnswers/Actions
1T-11-00111.1.2.2.2.6.The previous PWS, Section SA24, contained a requirement for Fuels Management. Will this area be included in this requirement or has it been removed?Fuels Management is not a part of this requirement.
2M-11-00111.1.2.2.4.5.Will the Government please provide the number of restrooms in each facility and the square footage of each restroom?The data is contained in doc 11 04 MAX Operations Publications Appendix 11-A starting on page 78. The RFI version does NOT show all of the data, however, the final RFP version will contain a listing of the square footage for all bathrooms per facility.
3M-11-00211.1.2.2.4.5.Will the Government please provide the number of walk-off mats in each facility?No. Walk-off mat data will not be included.
4T-03-0023B-1To better enable offerors to begin working on the draft materials, request the numbers or aircraft arrivals and departures be provided by type aircraft, per shift, per day of the week.
5T-11-00311.1.2.2.4.Under the referenced PWS Section (Operations Engineering), database(s) systems have been identified to include for example Interim Work Information Management System (IWIMS), Automated Civil Engineer System (ACES), Civil Engineer Material Acquisition System (CEMAS), other data collection systems. Is there any restriction to the contractor augmenting Operations Engineering with a commercial, contractor-operated Computerized Maintenance Management System (CMMS)? If so, would the contractor CMMS be granted access to the government Intranet?The contractor may augment the government Legacy system. However, the Legacy system must be the primary system used. The legacy system must be the first data entry point and be the most accurate system for information retrieval and analysis. Mission partner and defense contractor may be authorized access to the government Intranet if their system meets applicable federal, Intelligence Community (IC), or DOD guidance and processes and approved by DoD.
6M-10-00310.1.2.4.Are contractor employees working in the Housing Management Service Area required to perform inspections (pre-occupancy; pre-final; final) on military family housing units controlled by the Housing Privatization Contractor? If so, how many Change of Occupancies can be expected annually?No. Base housing is handled completely by the Housing Privatization Contractor.
7M-10-00410.1.2.4.Are some of the vehicles listed in Appendix 25FF designated for contractor use in performing Housing Management? If so, which vehicles?No vehicles in Appendix 25FF are used to perform work in the Privatized Housing contract. The Housing Referral Office does use a vehicle from Appendix 25 FF.
8T-10-00410.1.2.4.3.Is the SP responsible for preparing the GOQ cost reports?Yes.
9T-10-00510.1.2.6.3Is the SP responsible for the development of the sub-AMP for Accompanied Housing?No. This PWS reference is part of the AETC PWS Template used by most if not all future CE contracts. At Maxwell the Housing is privatized and therefore programming housing needs are the responsibility of the housing privatization lessor.
10M-XX-005NACurrently there is an effort underway to establish greater consistency in the delivery of Base Operation Support services across the Air Force. To accomplish this, the AF has established Air Force Common Output Level Standards (AFCOLS) that are being tracking across all Air Force Installations. Would the Air Force consider this approach in lieu of the numerous SDS listed in the PWS to track performance?The appropriate AFCOLS are already integrated into the overall SDS plan. Others will be added or substituted as required at a later date. AFCOLs by themselves do not provide a comprehensive oversight slate of performance outcomes.
11M-XX-006NAHas this draft PWS been reviewed/scoped with the current budgetary considerations in mind? It appears that overall there is some increase in requirements and the level of performance expected as compared to past RFP’s for this work. These increases could lead to an increase in the price of the overall effort.Current budget constraints have been fully considered.
12T-11-00611.1.2.2.1.Is it the governments intent to have the SP perform grounds maintenance, landscaping and refuse collection?Grounds maintenance, landscaping, and refuse at Maxwell/Gunter are provided by other sources. However, there are times when work associated with Heavy Repair crews require the crews to return a repair site to its natural state. Additionally projects that must have an Anti-Terrorism Force Protection (ATFP) consideration may include some modification to the existing grounds to meet ATFP standards.
13T-11-00711.1.2.2.2.1.5.What plant or plants are being referred to that require 24 hour monitoring?This section refers to water plants, sewer treatment plants as well as heating a chilled water plants. Maxwell/ Gunter currently has a chilled water plant but it does not have/require 24/7 manning. However the chilled water system will be expected to be monitored via the EMCS system that does require 24/7 manning and monitoring.
14T-11-0811.1.2.2.2.1.What are the demarcation points for utilities maintained by the SP and those maintained by privatization contractors?Maxwell/Gunter currently has a privatized electrical distribution system. The typical demarcation point is the meter to the facility or the secondary side of the primary feed transformer.
15T-11-00911.1.2.2.4.1.3.Is there workload data available for critical assets costing $10K or more that require an analysis, also is there a list of these critical assets?All of the assets maintenance and repair data, regardless of value is contained in the estimates provided. As Civil Engineering is going through a Civil Engineering Transformation effort, this data is not available. However we anticipate including the AF Form 7115, Air Force (Maxwell) Real Property Inventory in the solicitation. Prospective bidders will have to use their expertise to determine what system components are. (Example: The 7115 will list a facility that contains an A/C system >100 tons. From this one could assume that the A/C system for this facility will have a large chiller, multiple air handlers, and many sub components that are required to make the system functional i.e., pumps, boiler, etc.
16T-11-010Appendix 11-1Is any of the “Special Training, Certification, or Licensing Requirements” required at the company level? Several specifically address requirements at the personnel level, others are unclear.We do not understand what is meant by “company level.” All training, certifications, and licensing requirements listed in 11-I are driven by Higher Headquarters, DOD, local, state, and federal regulations. It is expected that all craftsmen would comply with these requirements. All contract employees must have the proper credentials in order to perform work on Maxwell/Gunter AFB. Appendix 11-I has a column titled “at least”; however it is the government’s intention that the craftsperson performing the work has the required training.
17T-02-011Section 02, Subsections 11 and 12All Section contains subsections for EAID and non EAID items. However, there is not a clear definition of what these are or what are the contractor responsibilities related to them. Please clarify.AFMAN 23-110, Vol 2, Pt 13, Chpt 8, Para 8.3.3 gives the definitions for both categories. 8.3.3.1. EAID Items. These items require formal supply property accountability and must be reflected on the organization's Custodian Authorization/Custody Receipt Listing (CA/CRL). 8.3.3.2. Non-EAID Items. These are items requested through the Logistics Readiness Squadron (LRS) Equipment Accountability Element (EAE) or Global Logistic Support Center Equipment Management Element (AFGLSC EME), but do not require formal supply property accountability. Normally, these assets do not appear on the CA/CRL. Property Management is covered by FAR Clause 52.245-1 Government Property.
18T-XX-012GeneralHow will technical library data be made available to the bidders? It is preferred that such data be provided in CD format, as bidders would otherwise have to devote significant time in the library researching information.The government will establish an electronic Technical Library for the majority of the directive publications on the contract. The date of availability is TBD. A CD will be made available to authorized bidders upon request. It should be noted that publications frequently change and the bidders are responsible to determine the currency of the publication being used to develop proposals. Additionally, some publications have security restrictions. In those instances the documents will be physically located at Maxwell AFB and bidders desiring to review the classified documents will be required to have proof of proper security clearance before viewing. Upon request appointments will be made for bidders to view classified documents. For Official Use Only (FOUO) information will be password protected in Technical Library Folder.
19T-10-01310.1.2.3.Section is entitled “NexGen Information Technology (IT)” however, all IT systems references and nomenclature in Sections 10, 11, 12 and 14 refer to legacy CE IT Systems such as ACES-RP, ACES-PM, ACES-PR and IWIMS. Which Civil Engineer IT systems does government intend bidders to propose—Legacy or NexGen IT?Current systems are Legacy. If this changes during source selection the government will amend the solicitation.
20T-10-01410.1. and 10.2.SPILLS – What is the performance standard/threshold for spill responses?All performance standards are contained either in the SDSs or in associated guidance publications in Appendix 11-A.
21T-10-01510.1. Sub-section 10.1.2.3.AF CE NexGen IT modules are currently being fielded to replace legacy IWIMS, ACES, CEMAS or other IT systems. For Maxwell AFB, is this transition schedule known and available, and can the government define the workload increase during NexGen IT transition beyond current operations /staffing?Schedule is not known at this time and is not available. The government cannot provide additional definition at this time.
22T-11-016Sub-section 11.1.2.2.2, 11.1.2.2.3Do all current infrastructure and facility systems comply with the most current DoD, AF, Federal, state, local requirements and environmental regulations? Can the government identify infrastructure and systems which do not?With the number of systems involved it is difficult to give a definitive answer. However, it is fair to say that to our knowledge all our facilities comply with all requirements and regulations.
23T-11-017Appendix 11-BWill there be a breakout of the Emergency, Urgent, and Routine work requests by shop/craft in the final PWS?Yes. Historical data will be in appendix 11-5B when the final PWS is posted.
24T-12-018Sub-section 12.1.2.1Please clarify the following sentence “Provide all procurement activities for projects less than $750,000”? Does this mean SP will execute Government approved SRM projects using SP’s procurement/ contracting team similar to USACE or AFCEC?Yes, The SP is responsible for procurement/contracting activities for projects less than $750,000.
25T-14-01914.2.“Performance Threshold” category for Emergency Management repeatedly uses the term “valid complaint.” What constitutes a “complaint”? Consider Item 8: “Operate Emergency Management Control Center and provide advice to base leadership…” Please provide an example of what Government considers a “complaint” in the context of Item 8.The government’s Quality Assurance Surveillance Plan (QASP) will give a full clear description of customer satisfaction when it is released. Suffice it to say that the complaint must be within the contractor’s control and it must be rated on a service that is in the contract.
26T-23-020Sub-section 23.1.4.1/2PWS calls for, among other functions, “…reconditioning…”, and “...demilitarize…” relating to munitions. There is no specificity as to the extent of these activities in the workload data. Will the final PWS include better details on these functions?The munitions section is responsible for demilitarize operations for two main events. Processing empty shell casings coming out of the CATM range with transport to TMO for disposal and when 1.1 explosives become too dangerous to transport which requires coordination with EOD to come and dispose of hazard and sign CAS paperwork for disposal. PWS 23.1.4.1 and 23.1.4.2 state to perform these activities in accordance with applicable instruction. Appendix 23A provides a the following list of instructions: 11A-1-10 Air Force Munitions Surveillance Program and Serviceability Procedures 11A-1-42 General Instructions for Disposal of Conventional Munitions 11A-1-60 General Instructions of Reusable Munitions Containers and Scrap Material Generated From Items Exposed to or Containing Explosives AFI 21-201 Conventional Munitions Maintenance Management.
27T-30-02130.1 Sub-section 30.1.2.4.4The statement: “Assess training needs and develop, control and disseminate appropriate training modules as necessary.” implies that the contractor is responsible for the entire Program of Instruction (POI) for Military and Civilian students at Maxwell Gunter. Please clarify intent and scope.No the only training modules expected from the Education and Training flight including Program of Instruction is areas under their programs. They are not expected to write POIs for areas outside their area, in those instances they only act as a curriculum developer expert guide to the OPR.
28T-02-0222 Sub-section 2.1.2.12.With regards to “Green Procurement Program” (GPP) – does Maxwell-Gunter AFB currently meet DoD requirements for use of environmentally preferable products and services in following program elements: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products?Yes.
29T-11-023Sub-section 11.1.2.1.Will a total Real Property Inventory, along with Real Property Installed Equipment (RPIE) and Real Property Similar Equipment (RPSE) be provided with the final PWS?The AF FORM 7115 will be posted with the solicitation. However, RPSE by definition is captured in a database.
30T-11-024Sub-section 11.1.2.2.1, 11.1.2.2.2, 11.1.2.2.3What is current status of Maxwell Base Engineer inventory for all real property, accountable RPIE, and associated non-RPIE items using higher headquarters directed bar coding tools and processes? Also, status of linear segmentation data for pavements (airfields, streets, roads and parking lots) and utilities (water, sewer, storm water, gas, electric) assets, with supporting documentation?Maxwell has implemented the bar coding process but has not received the bar coding tools needed to automate. Approximately 33% of the facilities have been inventoried/completed. To date, no linear segmentation has occurred.
31T-02-0252.1.1.With regard to statement, “Support 24/7 surge requirements in response to natural/man-made disasters, contingencies, and exercises. At Administrative Contracting Officers (ACO) direction, reduce operations in non-critical Base Operating Support (BOS) areas and direct resources to meet surge requirements.” Will the non-critical areas requirements be waived under this scenario or backlogged?An accurate answer cannot be given for this hypothetical scenario, however, as a general rule, work is postponed until normal operations can resume. Since most of the functions of this contract are service related there will be no backlog in those areas, i.e., gymnasium being used at a beddown facility, flightline parking used for FEMA staging… These types of service areas may require a recovery effort.
32T-02-026Sub-section:2.1.2.9.How will special event support be estimated, costed, negotiated, evaluated, and compensated for? Appendix 2B.1.2. Support for Special Events is limited to rental vehicles and does not full range of required support for listed events.The workload given in Appendix 2B.1.2. is given for contractor’s to estimate proposal cost. Workload will be updated in Final PWS.
33T-02-027Sub-section 2.1.2.10.Air Force civil engineering legacy IT systems are transitioning to AF CE NexGen IT solutions. How will contract address training, rework, interface and other extensive workload in this regard?Workload will be updated in Final PWS.
34T-11-02811.4.2.2.4., 11.1., 10.1.2.5.5.Noticed that the IWSM requirement is mentioned in the Draft PWS, but is marked as “Reserved”. I was wanting to inquire about the status of the ISWM contract at Maxwell and if AETC was planning on releasing the ISWM requirements with the Maxwell BOS contract or keeping it as a standalone contract.Maxwell currently provides ISWM services under a separate contract. Inclusion in this BOS contract is TBD.
35T-10-02910.1.2.5.D-PWS States: “Coordinate with the AF designated representatives for all waste manifests prior to transport of any waste materials from the boundary of the base.” 1. The D-PWS is not clear regarding ownership of generated waste. Request clarification regarding ownership of waste in the F-PWS/RFP. 2. Will the successful offeror be required to transport or arrange for transport (using a subcontracted transportation company or otherwise) of any waste materials?1. All waste generated by the government is owned by the government until final disposition. 2. Yes. The contracted Environmental flight has all Program Management (PM) responsibilities for all hazardous waste affiliated with Maxwell AFB and its associated properties or tenants. Transportation of the waste would be part of the program management responsibilities in however legal method the contractor chooses.
36T-10-03010.1.2.3.1. The Air Force’s “NexGen” IT modernization initiative is a relatively new concept for many BOS contractors and their subcontractors; especially small business partners within the local community that may have the capabilities to perform specific functions of the IT requirements but do not adequately understand the context of the “NexGen” initiative. Industry would benefit from an informal Q&A session regarding the NexGen modernization initiative hosted by the USG and at Maxwell so that local vendors may easily participate. 2. Will the contractor provide the actual ISP service to the USG or just maintain Gov’t provided ISP? 3. The PWS requirements regarding section 10.1.2.3. are silent or unclear as to ownership of IT resources. Will required software/hardware purchases be made by the contractor (and in the contractor’s name), or will the contractor make purchase transactions via employees acting on behalf of the USG?1. NEXGEN is the next Generation of the Civil Engineering software that replaces IWIMS and ACES modules. 2. The government will provide network and internet connectivity. 3. The NEXGEN software will be supplied by and owned by the Government.
37M-XX-007N/AWe appreciate the Client’s effort to release the PWS as discrete folders for each PWS section with all of the information necessary to bid that section housed in the respective folder. However, we recommend that the USG provide a conformed PWS with the F-RFP consisting of discrete .pdf files (vs. Word docs) for each PWS section (with all of the info necessary to bid that section rolled up into one .pdf file vs. a folder with multiple Word documents). Requiring the contractor to conform such large volumes of information into manageable documents for use during proposal efforts can lead to omission of critical information or and/or misinterpretation on the clients intent. Providing bidders with conformed .pdf documents can help to eliminate these challenges and may help to eliminate costly delays.Thank you for your suggestion. However, the requirements are broken into multiple segments in order to maintain configuration control as requirements changes occur. This is the third solicitation using this format and to date we have not seen any problems with missing information or delays.
38M-XX-0082The Table of Contents (TOC) released with the DPWS does not seem to match the prescribed Sections (i.e. the TOC identifies Section 12 as Space Mgmt and Section 12 in the PWS is Installation Engineering (which seems to include aspects of Space Management), the TOC identifies Section 24 as Fuels and the PWS does not contain a Section 24 or descriptions of fuel services). We recommend conforming the TOC to properly align to the PWS thus reducing the opportunity for contractor misinterpretation. Additionally, we recommend that the USG place a short description and discussion of changes in Section 01 – Summary of Expectations with a brief rational or explanation why certain functional areas have been combined or omitted in the new contract. This will give industry at large valuable insight onto how and why client and customer needs have changed from the previous solicitation and it will speak to the evolving needs of the base and it’s tenants. This supports industries ability to better understand how we can provide the best solutions to our customers.Thank you for the observation. The TOC will be updated.
39M-25-00925-FF-3On page 25FF-3 there is a list of vehicles under the heading – “Contractor Furnished Vehicles (As of 29 Apr 10)”. Are these vehicles actually Government Furnished Vehicles designated for Contractor use?Will be updated in Final PWS.
40C-XX-001N/AWill there be a possibility for small businesses to just bid on a few NAICS codes? Or does a bidder have to bid on the entire PWS? Have you decided how to make use of small businesses?Proposals will be submitted for the entire PWS under the assigned NAICS code. No decision has been made regarding Small Business utilization for this acquisition.
41C-XX-002N/ATo respond to this RFI, do we fill out the form in the document “Sources Sought RFI Maxwell AFB BOS Services” on page 5 of 6 under Section III. Vendor Response, which indicates that the due date is 3 August 2012?Sources Sought RFI referenced in question does not apply for this posting. Filling out of page 5 of 6 under section III is not applicable.

RFIs on Maxwell DRAFT PWS as of: 22 May 2013

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Microsoft_Word_Document1.docx

REQUEST FOR INFORMATION (RFI)

COMMENT/QUESTION FORM

Maxwell AFB Base Operations Support Contract Re-competition

TYPE QUESTION: Technical

Performance Work Statement (PWS) PAGE REFERENCE: 3B-1

PWS PARAGRAPH REFERENCE: 3B-1

PWS ADDITIONAL OR CROSS REFERENCE: NA

COMMENT/QUESTION:

To better enable offerors to begin working on the draft materials, request the numbers or aircraft arrivals and departures be provided by type aircraft, per shift, per day of the week.

ANSWER:

The airfield operating hours are 08:00 through 22:00 on weekdays and 10:00 through 18:00 on weekends. There are two shifts Monday thru Friday and one shift on Saturday and Sunday. The aircraft that most frequent Maxwell are the C-21, T-1, T-6 and T-38, Army C-12 and UC-35. Please note the requirements for two person per acft handling and CDDAR response times. Arrival and Departure workload is attached.

March 2010 – March 2013 Maxwell AFB T/A Aircraft Arrivals/Departures

*All departures after 1201 were counted as Nightshift per Transient Alert Manager

March 2010

Day Shift Arrivals – 52 Departures – 36

Night Shift Arrivals – 62 Departures – 86

April 2010

Day Shift Arrivals – 34 Departures – 29

Night Shift Arrivals – 57 Departures – 61

May 2010

Day Shift Arrivals – 21 Departures – 21

Night Shift Arrivals – 70 Departures – 51

June 2010

Day Shift Arrivals – 41 Departures – 42

Night Shift Arrivals – 45 Departures – 44

July 2010

Day Shift Arrivals – 33 Departures – 31

Night Shift Arrivals – 34 Departures – 36

August 2010

Day Shift Arrivals – 21 Departures – 28

Night Shift Arrivals – 42 Departures – 35

September 2010

Day Shift Arrivals – 22 Departures – 15

Night Shift Arrivals – 39 Departures – 46

October 2010

Day Shift Arrivals – 20 Departures – 19

Night Shift Arrivals – 31 Departures – 30

November 2010

Day Shift Arrivals – 22 Departures – 12

Night Shift Arrivals – 25 Departures – 35

December 2010

Day Shift Arrivals – 22 Departures – 25

Night Shift Arrivals – 35 Departures – 39

January 2011

Day Shift Arrivals – 39 Departures – 25

Night Shift Arrivals – 28 Departures – 39

February 2011

Day Shift Arrivals – 14 Departures – 49

Night Shift Arrivals – 71 Departures – 34

March 2011

Day Shift Arrivals – 44 Departures – 45

Night Shift Arrivals – 55 Departures – 54

April 2011

Day Shift Arrivals – 23 Departures – 21

Night Shift Arrivals – 56 Departures – 58

May 2011

Day Shift Arrivals – 26 Departures – 50

Night Shift Arrivals – 73 Departures – 49

June 2011

Day Shift Arrivals – 36 Departures – 30

Night Shift Arrivals – 42 Departures – 50

July 2011

Day Shift Arrivals – 15 Departures – 10

Night Shift Arrivals – 29 Departures – 36

August 2011

Day Shift Arrivals – 33 Departures – 22

Night Shift Arrivals –31 Departures – 42

September 2011

Day Shift Arrivals – 13 Departures – 8

Night Shift Arrivals – 26 Departures – 31

October 2011

Day Shift Arrivals – 12 Departures – 22

Night Shift Arrivals – 47 Departures – 37

November 2011

Day Shift Arrivals – 3 Departures – 2

Night Shift Arrivals – 8 Departures – 9

December 2011

Day Shift Arrivals – 18 Departures – 19

Night Shift Arrivals – 32 Departures – 31

January 2012

Day Shift Arrivals – 12 Departures – 12

Night Shift Arrivals – 22 Departures – 22

February 2012

Day Shift Arrivals – 19 Departures – 12

Night Shift Arrivals – 29 Departures – 36

March 2012

Day Shift Arrivals – 20 Departures – 18

Night Shift Arrivals – 38 Departures – 40

April 2012

Day Shift Arrivals – 10 Departures – 7

Night Shift Arrivals – 15 Departures – 18

May 2012

Day Shift Arrivals – 41 Departures – 23

Night Shift Arrivals – 21 Departures – 39

June 2012

Day Shift Arrivals – 24 Departures – 20

Night Shift Arrivals – 34 Departures – 38

July 2012

Day Shift Arrivals – 6 Departures – 6

Night Shift Arrivals – 5 Departures – 5

August 2012

Day Shift Arrivals – 19 Departures – 8

Night Shift Arrivals – 26 Departures – 37

September 2012

Day Shift Arrivals – 13 Departures – 8

Night Shift Arrivals – 22 Departures – 27

October 2012

Day Shift Arrivals – 8 Departures – 12

Night Shift Arrivals – 20 Departures – 16

November 2012

Day Shift Arrivals – 8 Departures – 3

Night Shift Arrivals – 13 Departures – 18

December 2012

Day Shift Arrivals – 9 Departures – 3

Night Shift Arrivals – 14 Departures – 20

January 2013

Day Shift Arrivals – 7 Departures – 6

Night Shift Arrivals – 14 Departures – 15

February 2013

Day Shift Arrivals – 13 Departures – 8

Night Shift Arrivals – 27 Departures – 32

March 2013

Day Shift Arrivals – 15 Departures – 5

Night Shift Arrivals – 16 Departures – 25

NOTE: Comments/Questions not submitted on this form will not be addressed. Request only one question per form. State question as clearly as possible, giving as much information as needed. If an answer will give a follow-on question, try to anticipate that so the entire subject can be addressed at the same time.

For Government Use Only RFI Tracking Number: T-03-002

Date Received:

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File details come from the government source that posted it. Updated .