PWS- Overhead Hoist 27 March 2025.pdf

PERFORMANCE WORK STATEMENT

FOR

OVERHEAD HOIST MAINTENANCE AND REPAIR

316 CES/ CEOES

Dec 2024

TABLE OF CONTENTS

Chapter Title Page

1 1.1 Description of Services

1.2 Overhead Hoists

1.2.1 Preventive Maintenance/Repair and Testing

1.2.2 Service Call Repairs

1.3 Contractor Requirements

2 Services Summary 5

3 Government Furnished Property and Services 5

4 General Information 5

Appendix A Estimated Workload Data 7

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1.1 Description of Services.

1.1.1 Scope. The Contractor shall furnish all labor, transportation, equipment, lifts, materials, tools, supplies, and supervision necessary to perform inspections, test, maintenance and repairs on the overhead hoist and associated equipment located on Joint Base Andrews (JBA) and Davidsonville MD. The Contractor’s maintenance and inspection program shall be based on original equipment manufacturer’s recommendations. Hoist inspections shall be an in-depth assessment, available for all brands, types, and sizes of overhead hoists, to help ensure regulatory compliance and assist with safety and reliability.

1.2 Overhead Hoist. The maintenance, repair, and inspection of these systems shall adhere and comply with applicable Occupational Safety and Health Administration, (OSHA), American Society of Mechanical Engineers (ASME), and American National Standards Institute (ANSI) regulations, in addition to manufacturer’s equipment specifications and recommendations (i.e., Operation and Maintenance Manuals). All work shall be performed by technicians who are certified to work on Overhead Hoist systems.

1.2.1 Preventative Maintenance (PM) and Repair Work. The purpose of this work is to prevent and correct equipment deficiencies, minimize breakdowns and service interruptions, extend systems life and maximize efficient operation. Mechanical and electrical safety checks shall be completed to ensure the safety of all systems. On an annual basis, a certified inspector shall inspect, test, adjust, perform repairs and static load test systems in order to maintain equipment in a normal operating condition, as the manufacturer intended. Deficiencies found shall be corrected during scheduled maintenance, ensuring optimum, uninterrupted system operations. Hoist locations are identified in Appendix A. Inspections shall be coordinated with Contracting Officer Representative (COR) and facility managers at least 72 hours in advance of the inspection. The inspector shall document results of the annual inspections and make available to the COR within five (5) days, for the purpose of developing follow-on maintenance schedules as determined necessary. Estimated quantities for determining workload are listed in Appendix A. Based on estimated workload data listed in the Performance Work Statement (PWS), the Contractor shall submit a price quotation identifying the nature of work, reimbursable parts and crew hours. This information must be received by the CO/COR prior to work being performed. In no case shall the Contractor start work without providing a written cost estimate to the COR for approval. The documentation must be sufficiently detailed to identify, at a minimum, the hoist type, location, preventive maintenance work performed, repairs needed and estimated cost.

1.2.1.1 The Contractor shall perform weight test, magnetic particle inspections/dye penetrate inspections of hoist hooks and other critical components and functional and operation test during each scheduled inspection to ensure reliable and continuous safe operation.

Equipment listed in Appendix A shall be inspected not less than 100 percent or more than 125 percent of rated capacity.

1.2.1.2 The Contractor shall perform maintenance to systems as prescribed in the applicable manufacturer’s Operation and Maintenance manual(s). Each hoist will have a manual the contractor is to adhere to.

1.2.1.3 Any damages resulting from the Contractor’s operations shall be expeditiously

̀ 4 repaired or replaced by the Contractor at no additional cost to the Government.

1.2.1.4 Prior to leaving JBA, the Contractor shall submit complete service records to the COR office.

1.2.1.5 Inspection Reports. The Contractor shall provide a report within five (5) business days of the annual inspection. The report will identify each hoist, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of equipment.

1.2.1.6 Inspection Certification and Sticker. The Contractor shall place a sticker on each overhead hoist upon completion and passing of the certification inspection. The sticker shall state the company name, inspector’s name, and date of inspection. The Contractor shall also provide the COR with a Certification Inspection Certificate within five (5) business days of completion.

1.2.2 Service Call Repairs. Service repairs are those deemed necessary by the Government between preventative maintenance intervals. The Contractor will be contacted by the COR to authorize unscheduled maintenance. Service calls may be in the form of routine or emergency calls as determined by the COR office. The Government shall not be charged for those portions of service call repairs covered by a warranty. All deficiencies shall be corrected during the service call repair within a maximum of two (2) business days. The Contractor shall have all equipment and material required to start work upon arrival at the service location. All repair work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or better quality. The downtime of the system shall be kept to an absolute minimum. The Contractor must notify the COR of all projected downtime and estimated time for repair.

1.2.2.1 SERVICE HOURS. In a firm fixed price contract a service hour consists of all personnel, management, tools, and equipment assigned to accomplish a repair or service call for each hour on the job site. It does not include travel time, or breaks taken while on the job site.

1.2.2.2 Upon arriving to JBA, the Contractor shall notify the COR prior to the start of work.

The COR will annotate the start time on the Contractor’s service ticket. The Contractor shall only bill for the time on site. The drive time to and from site is not an authorized billing expense and will not be included in billing.

1.2.2.3 Non-emergency Service Calls: The Contractor shall respond on-site to non- emergency service calls within 48 hours.

1.2.2.4 Emergency Service Calls: The Contractor shall respond on-site to emergency repair calls within 24 hours following notification. For emergencies after duty hours, the Contractor will contact the COR upon arrival and departure of work site.

1.2.2.5 The Contractor shall maintain service call records and ensure all records are accurate, current, and provide sufficient data for accounting purposes. Service tickets must have a unique identification number and shall include the date work was issued, the work location, the equipment serviced, a description of service performed and a description of reimbursable parts. Only service tickets which have been annotated by the COR with the start time, completion time and the appointed COR signature will be accepted for payment.

A carbon copy of the service ticket shall be provided to the COR at the completion of each service.

1.2.3 Reimbursable Parts. The Contractor shall be responsible to obtain all parts necessary for the performance of this contract and shall be reimbursed at cost. The Contractor shall obtain three (3) quotes to the maximum extent possible for all parts in excess of $3,000.00 or more. For reimbursement, the Contractor must submit invoices and supporting documentation. Vendor receipts must be the original.1.3 Contractor Requirements

Quality Control. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with the performance work statement and applicable standards and codes. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The Government evaluator must have a specific quality control inspector to notify in case of customer complaints. The Contractor shall submit a Quality Control Plan (QCP) to the CO and COR within 15 calendar days after of contract award, outlining procedures to identify, prevent and ensure non-recurrence of defective services.

2.0 Service Delivery Summary. PWS Reference Performance Thresholds Perform Annual Inspections, Preventive Maintenance to include static load testing.

1.2.1.1 No more than one (1) defect per service

year or annually.

Service Call Repairs.

Repairs made in a timely Manner.

COR informed of expected repair time.

Response and repair made within the specified time.

1.2.2, 1.2.2.3, 1.2.2.4

No more than one (1) defect per service month.

Submit Annual Inspections, Maintenance and Repair Reports within 14 business days. Accurate reports are delivered before departing JBANAF to COR office.

1.2.1.4, 1.2.1.5 1.3.2

No more than one (1) defect per service month.

3.0 Government Furnished Property and Services.

3.1 Security Police and Fire Protection. The Government will provide general on base security police and fire protection service. In return for these services, the Contractor shall adhere to the security and fire directives, instructions and policies of

JBA. Security Forces phone extensions for calls are 911 and 301-981-2001 for routine calls.

Emergency Medical Services. Contractor is responsible for their workers safety, however, Ambulance and emergency medical attention can be provided to the contractor personnel while on this installation.

4.0 General Information.

4.1 Hours of Operation. Hours of operation are from 7:30 a.m. – 4:00 p.m., Monday through Friday, except recognized federal holidays.

4.2 Security Requirements. All personnel employed by the Contractor, in the performance of this contract, or any representative of Contractor entering the Government installation, shall abide by all security regulation on the installation.

4.3 Base Passes. To obtain base passes, no security clearance is required, but the Contractor shall provide, on company letterhead, the names of each employee with the information listed below. This information shall be provided to the COR representative for approval and completion of a Long Term

Contractor Access Pass. Once approved, the list of names shall be given to the COR to put in the contract folder. The Contractor shall be responsible for the return of passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the COR representative. Contract employees shall not enter restricted areas and are subject to search according to Security Forces (SFS) regulations.

Full Name Social security number Date of birth Vehicle tag number and insurance information DL# and state of issue Eye color Hair color Height Weight Cell phone number

4.4 Weapons. Weapons of any sort are not authorized on JBANAF, this includes guns, knives, swords, numb chucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim. Combination tools such as Leatherman and small pocket knives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges and debarment from the installation.

4.5 Illegal Controlled Substance: The U.S. federal Government is the most vocal opponent of the drug industry, and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substance and narcotics are not authorized on JBANAF whatsoever, controlled substances may not be transported on the installation via vehicle or on an individual person, i.e., marijuana/Cannabis, cocaine, crack cocaine, LSD, Methamphetamine (Meth), Heroin, Anabolic steroids, Psilocybin mushrooms, are some of forbidden substances (this list is not all inclusive). Prescription medications are authorized for the person the medication is issued; however, the medication must not be expired, and the label must clearly indicate the name of the person the medication is issued too. Otherwise, the prescription medication may be deemed illegal by the law enforcement officials. Those found in violation of this directive are subject to apprehension, criminal charges and debarment from the installation.

4.6 Safety. Contractor shall comply with all applicable Occupational Safety & Health Administration and Air Force Occupational Safety & Health standards.

4.7 Performance of services during crisis declared by the National Command Authority or overseas combatant commander. In the event the Contractor is unable to perform his daily operations due to peacetime emergency and/or wartime contingency disturbances, etc., neither the Government nor the Contractor shall act for non- compliance with contract requirements. Upon notification by the Contracting Officer or COR, the Contractor shall perform emergency and special event services (Contingencies, Operational Readiness Exercises or Inspections, Facility operations on an extended basis up to 24 hours per day, etc.), as required. Emergency and special event services will be priced separately from routine services.

The table below displays the building numbers alongside the various types of hoist manufacturers that necessitate servicing at the Joint Base Andrews and Davidsonville sites.