Attachment 1 Sports Officials Performance Work Statement.pdf

FA2860‐25-Q-4019

PERFORMANCE WORK STATEMENT

FOR

FITNESS CENTER SPORTS OFFICIALS

AT

JOINT BASE ANDREWS, MARYLAND

17 MARCH 2025

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General

1.1.1 Scope

SECTION II

2.0 Task Descriptions

2.1 Specific Tasks the contractor is responsible for:

2.1 Task 1 Basketball (Varsity):

2.1 Task 2 Basketball (Other than Varsity):

2.1 Task 3 Youth Basketball (Ages 5-6 & 7-8):

2.1 Task 4 Youth Basketball (Ages 9-11, 12-14 & 15-18):

2.1 Task 5 Flag Football:

2.1 Task 6 Youth Flag Football:

2.1 Task 7 Softball:

2.1 Task 8 Volleyball:

2.1 Task 9 Soccer:

2.1 Task 10 Youth Soccer (Ages 5-6 & 7-8):

2.1 Task 11 Youth Soccer (Ages 9-11, 12-14 & 15-18):

2.1 Task 12 Youth Baseball (Ages 5-6 & 7-8): ......................... Error! Bookmark not defined.

2.1 Task 13 Youth Baseball (Ages 9-11 & 12-14):

2.1 Task 14 Special Sporting Event

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 DELIVERABLES

SECTION V

5.0 GOVERNMENT/CONTRACTOR FURNISHED/ACQUIRED PROPERTY,

EQUIPMENT, MATERIAL, INFORMATION, OR SERVICES

5.1 Government Furnished Property, Equipment, Material, Information, or Services

5.2 Contractor Acquired Property

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns

6.5 Quality Control

6.6 Emergency Operations/Mission Essential Personnel

6.8 Security Instructions

SECTION VII

APPENDIX 1 CONTRACTOR FURNISHED ITEMS

APPENDIX 2

APPENDIX 3

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General.

316th Force Support Squadron Fitness requires sporting event officials, scorekeepers, timekeepers, and downs markers for basketball, flag football, softball, volleyball, soccer, and youth baseball.

1.1.1 Scope.

The contractor shall provide personnel, equipment, tools, materials, supervision and other items and services necessary to perform sports officiating on Joint Base Andrews, MD (JBA). The contractor shall provide the expertise and management necessary to conduct officiating services for a large military sports program in support of the 316th Force Support Squadron Fitness Centers located at West Tactical Fitness Center 1444 Concord Ave, Joint Base Andrews, MD and East Fitness Center, 3705 Fetchet Ave, Joint Base Andrews, MD as set forth in this PWS. Performance shall be in accordance with all applicable laws, standards, instructions, executive orders, commercial practices, and requirements contained in this Performance Work Statement (PWS).

SECTION II

2.0 Task Descriptions

The contractor is responsible for providing the support for contests as listed below. The Government shall only be invoiced for officials, scorekeepers, timekeepers, and downs markers present and supporting the contest.

2.1 Specific Tasks the contractor is responsible for:

2.1 Task 1 Basketball (Varsity):

• Three (3) officials, one (1) scorekeeper, and one (1) timekeeper will be present for all contests.

• No basketball contest shall be conducted with only one official.

2.1 Task 2 Basketball (Other than Varsity):

• Two (2) officials, one (1) scorekeeper, and one (1) timekeeper will be present for all contests.

• No basketball contest shall be conducted with only one official.

2.1 Task 3 Youth Basketball (Ages 5-6 & 7-8):

• One (1) official will be present for all contests.

2.1 Task 4 Youth Basketball (Ages 9-11, 12-14 & 15-18):

• Two (2) officials shall be present for all contests.

2.1 Task 5 Flag Football:

• Three (3) officials and one (1) down markers shall be present for all contests.

• No flag football contest shall be conducted with only one official.

2.1 Task 6 Youth Flag Football:

• Three (3) officials shall be present for all contests.

• No flag football contest shall be conducted with only one official.

2.1 Task 7 Softball:

• One (1) official and one (1) scorekeeper shall be present for all contests.

2.1 Task 8 Volleyball:

• Two (2) officials and one (1) scorekeeper shall be present for all contests.

2.1 Task 9 Soccer:

• Two (2) officials shall be present for all contests.

2.1 Task 10 Youth Soccer (Ages under 6):

• One (1) official will be present for all contests.

2.1 Task 11 Youth Soccer (Ages 7-18):

• Two (2) officials will be present for all contests.

2.1 Task 12 Youth Baseball (Ages 7-18):

• Two (2) officials will be present for all contests.

2.1 Task 13 Special Sporting Event (OPTIONAL CLIN)

• Various sports throughout one day during each period of performance.

• Estimated Period of Time: 8 Hours

• Estimated Officials: 8

• Estimated Timekeepers: 2

2.1.1 If the Fitness Center cancels a contest, the Fitness Center will notify the head official not later than 1630 the day of the competition.

2.1.2 The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, the participating teams, officials, scorekeepers (if applicable), timekeepers (if applicable), and down markers’ (if applicable) names. The head officials’ duties are not complete until the official scorebook/sheet is approved by and signed by all contractor personnel present at the end of each contest. The head official shall ensure the field lights are turned off following the last scheduled contest of the evening. The officials will turn in all equipment and scoreboards to the front office of the West Tactical Fitness Center. The head official shall notify the Fitness Center staff if a contest is protested, when a player is injured, or a player receives an ejection. Specific procedures for officials to take will be outlined within the by-laws for each sport. Officials must report any player/coach being ejected due to unsportsmanlike conduct or inappropriate behavior, both verbal and physical, towards players, officials, or spectators. A detailed description of the situation, listing name, rank, unit, and what/why/how will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center, Joint Base Andrews Sports/Intramural Director by noon (12:00 p.m.) of the next business day (Monday-Friday).

2.1.3 The Fitness Center will provide officials sign-in forms at the West Tactical Fitness Center for each game played. All officials, scorekeepers, timekeepers, and down markers shall sign these forms the day/night of each contest to ensure each contractor personnel is credited with working these games and to show responsibility for all contests.

2.1.4 Contractor officials shall pick up all officials forms, balls, score books/score sheets, tear away flags, etc. at the West Tactical Fitness Center prior to all contest each day contests are scheduled. Officials shall also return the same equipment to the West Tactical Fitness Center at the conclusion of all games each day/night.

2.1.5 Basketball and Volleyball games shall be played at the West Tactical Fitness Center and East Fitness Centers only. Softball games shall be played on the softball fields adjacent to the West Tactical Fitness Center. Football and Soccer games shall be played on fields designated by the Fitness Center staff. Baseball contest locations are to be determined.

2.1.6 POINT OF CONTACT. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act on behalf of the contractor in the contractor’s absence, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager or alternate shall be available two (2) hours upon notification to meet on the installation with Government personnel to discuss problem areas.

2.1.7 AVAILABILITY. The contractor shall ensure all officials scorekeepers (if applicable), timekeepers (if applicable), and down markers (if applicable) arrive at the game site a minimum of 30 minutes prior to the scheduled start time of all contests. The Government will provide the contractor a published schedule of all games and matches approximately two (2) weeks prior to the beginning of a sport season or as soon as a schedule is available, whichever is first. The contractor or contract manager shall provide a rules interpreter at all coach’s meetings and for all protests. The contractor shall have a coach’s clinic two (2) weeks prior to the start of each sports season. The contractor shall abide by established official sport-specific rules and local by-laws for the games scheduled each upcoming season.

2.1.8 CONTRACTOR IDENTIFICATION. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the official and the name of the company/organization. The contractor for the following sports shall wear officials’ uniforms:

football, basketball, softball, soccer and volleyball. Officials shall have the athletic ability and stamina to run for the full length of all athletic contests, approximately 1 to 3 hours. Each official must demonstrate hustle, knowledge of game rules, being in position and ability to make proper, quick, and accurate calls, ability to handle potentially tenuous on field/court situations and conduct himself/herself in a professional manner at all times.

2.1.9 CERTIFICATION/LICENSE. The contractor shall recruit and schedule qualified officials who possess, as a minimum, current professional certifications from the sport’s governing organization(s) followed by the Fitness Center for all sports programs/activities.

The contractor shall ensure all officials are certified in the sport(s) he/she is officiating by documenting test scores from national organizations or by developing and implementing evaluations of a comparable nature and documenting all results. The results of all exams and evaluations on all officials from any organization/association of which the official is a member will be made available to the Government upon request. Unless determined by a national certifying organization, the minimum score on all examinations should be 75%. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, and general well-being or operational mission of the installation and its population. All certifications shall be valid prior to the official being scheduled to officiate any contest(s) and remain in effect throughout the period of employment with the contractor. A list of rules for sports governing organizations used by the Fitness Center is listed in Appendix 3. Required officials uniforms for each sports/activity are listed in Appendix 1.

SECTION III

3.0 SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an “Acceptable” or “Unacceptable” basis. These thresholds are critical to mission success.

Performance Objective PWS Para.

Performance Standard

Method of Surveillance

SS – 1

Provide required number of officials, scorekeepers, timekeepers, and downs markers at each scheduled contest, as required.

Section II 99% contractor personnel per game

Periodic Surveillance

SS -2

Review scorebooks/score sheet to ensure all required information is present to include time, date, teams playing, officials and scorekeeper’s names.

2.1.2 98% accuracy per night

Periodic Surveillance

SS – 3

The head official shall ensure the field lights/equipment is turned off following the last scheduled contest of the evening.

2.1.2

98% satisfactory per night

Periodic Surveillance

SS – 4

The head official shall notify the Fitness Center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into the official scorebook/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center by 1200 the next duty day (Mon – Fri).

2.1.2 99% accuracy per incident

Periodic Surveillance

SS – 5

Officials will enforce the local sports by-laws. Officials will support the governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the sports by-laws.

Section II & Appendix 3

98% satisfactory per game Periodic

Surveillance

SS – 6

Contractor shall wear appropriate professional officiating attire.

Appendix

98% satisfactory per game Periodic

Surveillance

SECTION IV

4.0 DELIVERABLES

The Contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the Contractor. The following enumerated deliverables are not expected to change. Due Date intervals are not expected to change but actual dates may need to be revised depending on actual contract start date.

DELIVERABLE PWS

PARA

DUE DATE DELIVERY

Signed Scorebooks/Score sheets

2.1 At the end of each contest Front Office of the West

Tactical Fitness Center

Turn in all equipment after each contest

2.1 At the end of each contest Front Office of the West

Tactical Fitness Center

Head official shall notify the Fitness Center staff if a contest is protested, when a player is injured, or a player receives an ejection

2.1 By noon (12:00 p.m.) of the

next business day (Monday- Friday).

By email to the Government POC in Microsoft Word format

Employee List 6.8 Upon Request By email to COR in MS Excel

Quality Assurance Plan 6.5 Within 15 calendar days of contract award.

By email to the Government POC in Microsoft Word format

SECTION V

5.0 GOVERNMENT/CONTRACTOR FURNISHED/ACQUIRED PROPERTY, EQUIPMENT,

MATERIAL, INFORMATION, OR SERVICES

5.1 Government Furnished Property, Equipment, Material, Information, or Services.

The Government will provide indoor and outdoor facilities, including all utilities, necessary to conduct a full-fledged sports program.

5.2 Contractor Acquired Property.

The contractor will not be required to acquire any property.

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns.

6.1.1 Duty Hours. The contractor shall perform the services required under this contract during scheduled games and other activities Monday through Sunday, excluding Federal holidays.

Federal holidays include New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Any holiday rescheduling shall be at no additional cost to the government and shall not be the basis for non-performance. The Contractor shall have access to Government facility during scheduled games except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, unless otherwise approved. Contractor personnel are expected to conform to customer agency normal operating hours; however the Contractor may be required access to Government facility outside of duty hours based on the customer agency’s needs.

Federal Holidays shall be observed in accordance with Office of Personnel Management policy.

6.1.2 Base Shutdown/Inclement Weather. The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance for work to be performed in the National Capital Region (NCR) is http://www.opm.gov/status/.

6.1.2.1 INCLEMENT WEATHER. Contract performance is vital to the Government and shall continue without interruption. There shall be no charge to the government when contests are cancelled due to inclement weather. The Government shall notify the contractor of the weather-related cancellations or postponements No Later Than 1630 on the day of the scheduled contest.

After the scheduled start time of the game(s), the officials shall have the authority to suspend/postpone games due to inclement weather. Officials will be paid for the first contest but shall not be paid for subsequent scheduled contest that are postponed/cancelled due to inclement weather or cancellation by the head official.

6.5 Quality Control.

6.5.1. Quality Assurance. The Government shall rely on the Contractors’ existing quality assurance system as the method to ensure that the requirements of the contract and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the contract terms and conditions at any time.

6.5.2. Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The Contractor’s quality control program http://www.opm.gov/status/ is the means by which it assures itself that the work complies with the requirement of the contract. The contractor shall be responsible for initially validating customer complaints.

However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer. The Contracting Officer may require the contract manager to meet with the Contracting Officer, contract administrator, QAP, and other Government personnel as deemed necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the contract manager and Contracting Officer or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within ten (10) calendar days following receipt of the minutes.

6.6 Emergency Operations/Mission Essential Personnel.

6.6.1. Continuation of Essential Contractor Services During Crisis. All services in this PWS HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

6.7 System for Award Management (formerly CMRA)

6.7.1. The Contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the System for Award Management (SAM) data collection site. The Contractor is required to completely fill in all required data fields at http://www.SAM.gov. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The UIC for AFDW is FF16M0. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The Contractor may direct questions to the System for Award Management help desk.

6.7.2. Subcontractor Input in SAM. Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into SAM, but will enter their information into a Bulk Loader spreadsheet available from the SAM helpdesk.

Subcontractor shall fill in columns A-C then return it to the SAM helpdesk after it's completed and a technician team will enter the information into SAM.

6.8 Security Instructions

6.8.1 Security. The Contractor shall safeguard all Government property, documents and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each work day, all Government facilities, equipment, and materials shall be secured by a Government POC. Contractors are not allowed to secure Government facilities, equipment, and materials. All personnel employed by the contractor in the performance of this contract or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. The contractor shall sign an agreement stipulating the security requirements of this contract. The Government reserves the right to restrict employment under the contract of any contractor employee or http://www.sam.gov/ prospective contractor employee, who is identified as a potential threat to the health, safety, security, or general well-being of the operational mission of the installation and its population.

6.8.2 Access Control. The Contractor shall establish and implement methods of ensuring that no building access instruments issued by the Government are lost, misplaced or used by unauthorized persons. Access codes shall not be shared with any person(s) outside the organization. The Contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the Government COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

6.8.3 Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

6.8.3.1 Contract employees shall not enter any restricted areas. No security clearance is required, but the contractor shall provide, on company letterhead, the names of each employee with the following information. This information shall be provided to the DD Form 577 holder for the 316th Force Support Squadron for approval and completion of a Long Term Contractor Access Pass. Once approved, the list of names shall be given to the contracting officer to put in the contract file. The contractor shall be responsible for the return of passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the contracting officer and the DD Form 577 holder with a written follow up within 72 hours.

• Social security number

• Date of birth

• Vehicle tag number and insurance information

• Home address

6.8.4 Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires.

6.8.5 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

6.8.6 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on Joint Base Andrews or any other military facility.

6.8.7 Drug, Tobacco, and Alcohol Use Policy. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

6.9 HEALTH REQUIREMENTS. The contractor shall ensure all employees are in are in excellent health prior to their being scheduled to conduct any sports activity. The Government will not be responsible for any and all costs of health examinations for Contractor employees.

6.9.1 The Occupational Safety and Health Administration (OSHA) requires that all contract personnel who shall have occupational exposure to blood or body fluids, or other potentially infectious materials, shall receive Hepatitis B vaccine or have documented proof of immunity to Hepatitis B infection. Proof of Hepatitis B vaccination or documentation of immunity to Hepatitis B shall be provided to the contracting officer prior to any official officiating any sports program on Andrews Air Force Base.

6.11.8 Ethics. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

6.11.10 Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

SECTION VII

APPENDIX 1 CONTRACTOR FURNISHED ITEMS

Except for those items specifically stated in Chapter 3 as Government-Furnished equipment, the contractor shall furnish all items necessary to perform to the terms of this contract.

Task 1 - 4 Basketball (All):

Black pants Black belt Black shoes Black socks Black warm-up windbreaker Black/white striped shirt Lanyard Whistles

Task 5-6 Flag Football:

Football pants, white Black/white striped shirts (long & short sleeved) Black belt Striped leggings Black hat w/white piping Officials rain jacket Yellow flag(s) Beanbag Lanyard Whistles White referee hat Black football official’s shoes

Task 7 Softball / Task 12 Baseball:

ASA approved shirt Navy blue pants, long Navy blue pants, short ASA approved jacket ASA approved hat Umpires brush Umpires indicator Black umpires shoes White socks

Task 8 Volleyball:

White shirts Black pants Black belt White tennis shoes (sneakers)

Lanyard Whistle

Task 9-11 Soccer:

Black Shorts Black belt Black shoes Soccer socks Black warm-up windbreaker Yellow or Red Shirt Whistles

APPENDIX 2

ESTIMATED INTRAMURAL GAME SCHEDULE

GAME TIMES PER WEEK: 12 GAMES

MON TUE WED THU

1700 1700 1700 1700

1800 1800 1800 1800

1900 1900 1900 1900

• Game times will vary depending on the sport and the schedule as provided by the governing league. The official’s association will be provided a copy of each applicable schedule as it is received by the Fitness Center.

• Postponed intramural games may be made up on Friday, Saturday and/or Sundays, depending on the availability of required teams, mission requirements and base/unit operations tempo considerations.

APPENDIX 3

Authorized Sports Governing Organization Rules.

Task 1 - 4 Basketball: Maintain membership in a local branch of the Interscholastic Approved Basketball Officials Association (IABOA), or National Intramural Sports and Recreation Association (NIRSA)– maintain membership in either or both organizations, pass all annual written exams and field exams as established by the national and local organization.

Task 5-6 Flag Football: United States Flag Football Association (USFFA) or National Intramural Sports and Recreation Association (NIRSA)– maintain membership in either or both organizations, pass all annual written exams and field exams.

Task 7 Softball & Task 12 Baseball credentialed – Maintain membership in the USA Softball, attend annual clinics; pass all annual written and field exams. Or National Intramural Sports and Recreation Association (NIRSA)– maintain membership in either or both organizations, pass all annual written exams and field exams.

Task 8 Volleyball: United States Volleyball Association (USVBA) – Maintain membership in USVBA, attend annual clinics, pass all annual written and court exams. Or National Intramural Sports and Recreation Association (NIRSA)– maintain membership in either or both organizations, pass all annual written exams and field exams.

Task 9 - 11 Soccer: Federation International Football Association (FIFA)– maintain membership in either or both organizations, pass all annual written exams and field exams. Or National Intramural Sports and Recreation Association (NIRSA)– maintain membership in either or both organizations, pass all annual written exams and field exams.