PWS_Aircraft_Fire_Rescue_Training_Facility_FINAL_29_December_2014.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE & SERVICING OF

AIRCRAFT

FIRE RESCUE TRAINING FACILITY (AFRTF)

Joint Base Andrews, MD

29 December 2014

Revision: 4

TABLE OF CONTENTS

1. Description of Services……………………………………………………………………3

2. Service Delivery Summary……………………………………………………………

3. Government Furnished Services…………………………………………………………..7

4. General Information……………………………………………………………………….7

5. Appendix A Equipment Listing and

Appendix B System Particulars ………………………………………………………..11

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all tools, supplies, labor equipment and labor/management necessary to maintain and repair the Aircraft Fire Rescue

Training Facility (AFRTF) at Joint Base Andrews (JBA) in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures, Air Force Technical Order 35E1-2-13-1, NFPA 1403: Standard on Live Fire Training Evolutions, 2007 Edition, NFPA 58: Liquefied

Petroleum Gas Code, 2011 Edition, and local, state, and federal guidelines as applicable to the work involved. Components of the AFRTF System are listed in Appendix A.

1.1 Quarterly Maintenance and Repair Service. The contractor shall maintain the AFRTF by conducting quarterly maintenance/inspections. The contractor shall repair the AFRTF, at a minimum: by replacing the igniters, cutout panels, water pumps, and the high-density polyethylene liners based on the inspection results. Materials, supplies, and parts needed for

AFRTF maintenance and/or repairs shall be reimbursed at cost.

1.1.1 Igniter Replacement. The contractor shall remove and replace the igniters in accordance with manufacture instructions, industry practices and procedures. There are 18 igniters that may require replacement, six are located on the ground in the burner area and 12 are located on the mock-up

1.1.2 Cutout Panel Replacement. If the training scenario included forced entry extrication through cutout panels, the contractor shall install new cutout panels. The contractor shall remove and replace damaged, cutout panels in accordance with manufacturer’s instructions and standard industry practices. Cutout panels are located on the left and right sides of the mock-up. The panels are 36 inches wide by 85.5 inches high and constructed of .036-inch thick sheet metal.

1.1.3 Water Pump Replacement. The contractor shall remove and replace the water pump in accordance with manufacturer’s instruction and standard industry practices.

1.1.4 High Density Polyethylene (HDPE) Liner Maintenance. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall locate the liner leak and repair in accordance with extrusion welder manufacturer’s instructions. The contractor shall submit for the COR approval of the repair procedures, materials, and techniques prior to the specific repair of the HDPE liners.

1.1.4.1 Examine all seams and non-seams areas of the geo-membrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Submit repairs or corrective action requirement, in writing, to the COR within 48 hours.

1.1.4.2 Do not weld or replace geo-membrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present.

1.1.5 Regulator Adjustment. Contractor shall adjust regulator pressure as follow:

Burner Location Optimal Flame Height

Engine burners fully engulfed

Internal burners 6 – 8 feet

1.1.6 Storage Tank Maintenance and Repair. Ensure proper maintenance and repair of the

10,000 gallon propane storage tank, in accordance with provided specifications and regulations as well as NFPA 58: Liquefied Petroleum Gas Code, 2011 Edition.

1.1.6.1 Propane Supply. Contractor shall maintain the propane level at no less than 25% during use season, and must be filled to 80% capacity. The contractor will be reimbursed at cost for the propane and must submit receipts for reimbursement.

1.2 Quarterly Safety Inspections. As a minimum, the contractor shall conduct quarterly inspections on the following items.

1.2.1 Special Items. Expansion joints bolts on mock-up shall be inspected.

1.2.2 Inspection Items. The following items, as a minimum, shall be inspected:

1.2.2.1 Inspect burn area. Ensure rocks are level so when flooded a continuous film of water covers area from side to side. Ensure that rock level is ½ inch to 1 inch below top of burn area drain.

1.2.2.2 Inspect burn area drain valve and wire drain valve for freedom of operation and absence of obstruction.

1.2.2.3 Inspect exterior and interior burners to ensure that burner grates are not excessively corroded or warped and that igniter protective covers are in place.

1.2.2.4 Inspect igniters to ensure electrode is clean and that the ceramic insulator is not cracked or damaged. Ensure igniter tips are free of carbonization.

1.2.2.5 Inspect aircraft mock-up for excessive corrosion and structural integrity.

1.2.2.6 Inspect mock-up doors to ensure freedom of operation and no excessive corrosion.

1.2.2.7 Inspect all lighting for proper operation. Ensure all area lighting and cab lightings are operable.

1.2.2.8 Inspect propane system to specifications, to include a minimum, tank, gauges, valves, piping, compress air system, manual safety system and regulators for corrosion, wear, or serviceable limits.

1.2.2.9 Inspect control stand to include electrical and mechanical components, piping, valves, and regulators. Check for corrosion, wear, or serviceable limits. Inspect markings on valves and switches for legibility. Ensure all pressure gauges are operable.

1.2.2.10 Inspect the condition of the ignition and ground wires of each circuit. Twice per year check for and annotate voltage on each wire to ensure 10,000 volts at the igniters.

1.2.2.11 Inspect water conservation pond area. Examine visible portion of liner for damage.

1.2.2.12 Open the washout, sprinkler, and engine water valves and then apply power to water conservation pond pump and test for adequate operation and water pressure. Close all valves when test is complete.

1.2.2.13 Charge compressed air system and examine for leaks.

1.2.2.14 Ensure compressed air system and emergency shut-off pneumatic burner valves are functioning properly at all locations. Verify emergency shutdown system operability, through a function test and propane burner-off. Ensure that all pneumatic burner valve boxes are clearly accessible and uncovered (i.e. free of rock cover).

1.2.2.15 Pressurize propane piping for one (1) hour and examine valves for leaks at burners with flammable gas detector.

1.2.2.16 Inspect cathodic protection system. Report the cathodic protection potential readings for the system along with voltmeter and readings of the rectifier. A written report of the findings shall be submitted to the COR within 48 hours after inspection complete.

1.2.2.17 Inspect driving area around burn area for ruts. Level all ruts before proceeding.

1.2.2.18 Winterize Facility. December of each year, winterize the facility. Purge propane back to angle valve at 10,000 gallon tank. Shut-off power and bleed compress air system. Open all water jacket ball valves at the base of the water jackets.

1.2.2.19 De-winterize Facility. March of each year, de-winterize the facility. As a minimum the contractor shall turn on power to compressed air system, check for leaks, and closed all water jacket ball valves at the base of the water jackets.

1.2.2.20 Provide a written report of findings. The report shall include a detailed cost estimate for any repairs required. The contractor shall provide a written report to the COR within 48 hours, detailing the inspection findings and a cost estimate of any repairs outside the normal maintenance that is required.

1.3 Response Times. The contractor shall respond to propane leak service calls within four (4) hours, 24 hours a day seven days a week. After the leak has been stopped, the contractor shall complete the repairs the next workday. Liner maintenance response shall be determined by the severity of the damage. For all other repairs, the contractor shall respond within 48 hours.

1.4 Reports. Reports shall be submitted within 48 hours of the inspection.

1.5 Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and Local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community, and minimize/eliminate the risk of environmental pollution.

1.6 Notification of Environmental Spills. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to base fire department, base civil engineering and the COR. The contractor shall be liable for containment and environmental clean-up of the spill or release of such substance per Joint Base

Andrews Environmental Protection Standards for Contracts.

1.7 Safety. Liquid propane used in the facility is potentially explosive. The AFRTF is a nonsmoking facility. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

1.8 Upgrade Services. When approved by the COR, upgrade services may be required on items identified during quarterly inspection, winterization or de-winterization. Contractor shall bill for materials as stated in paragraph 1.1 and 1.9. Contractor shall also bill for actual labor hours used on the upgrade services contract line item number.

1.9 Reimbursable Materials. Materials, supplies, and parts needed for AFRTF operation, maintenance and/or repairs shall be reimbursed at cost. Propane and items costing less than

$1,000.00 may be acquired on an as-needed basis without obtaining prior Government approval as long as funds are available on the contract line item. The contractor shall obtain approval from the COR prior to purchasing any single item estimated to cost $1,000.00 or more.

Additionally, the contractor shall seek competitive pricing for all items and any single item estimated to cost $3,000.00 or more. Evidence of compliance must be made available to the

Government upon request by providing three quotes at a minimum to the COR. The contractor is authorized to use available Government Sources of supply (e.g., GSA) for making such acquisitions. Copies of receipts shall be submitted with invoice in order to receive payment for reimbursable items.

2.0 SERVICE DELIVERY SUMMARY.

Performance Objective PWS Para Performance Threshold

Maintain and Repair the AFRTF.

Igniters, cutout panels, water pumps, and HDPE are timely and correctly replaced. Submit accurate and timely reports.

1.1 & 1.4. The AFRTF is operational at all times to permit crash fire rescue training when needed. Submit reports within

48 hours. No more than 1 customer complaint per service month.

Quarterly Safety Inspection. All areas of the AFRTF are inspected to ensure safe operation. Submit accurate and timely reports.

1.2 & 1.4. The AFRTF can be safely operated at all time to permit cash fire rescue training when needed. Submit reports within 48 hours. No more than 1 deficiency per quarter.

Response Time. Response to propane leaks and liner maintenance are timely.

1.3. Respond to propane leaks within two

hours and liner maintenance as conditions dictate. No more than 1 deficiency per quarter.

Environmental Controls.

Contractor shall comply with all

Federal, State, and local

Environmental requirements.

1.5 &1.6

All Federal, State, and Local

Environmental requirement met.

Safety. Contractor shall take appropriate measure to protect personnel, property, and materials from chemical, electrical, and other mishaps.

1.7

Personnel, property, and materials are protected at all times.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICE. The Government will provide electricity, water and sewer, utilities, police protection, fire protection, and emergency medical services. Any medical expenses incurred by contractor personnel shall be the responsibility of the contractor.

4.0 GENERAL INFORMATION.

4.1 Quality Control. Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure maintenance and repair services are performed in accordance with the NEC and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective service from reoccurring. As a minimum, the contractor shall develop quality control procedure that address the areas identified in paragraph two, Service Delivery

Summary.

4.2 Quality Assurance. The Government will periodically evaluate the contractor’s performance by appointing a COR to monitor performance and to ensure services are received.

The COR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s QCP and receipt of customer complaints. The COR may inspect each task as completed or increase the number of quality control inspection if deemed appropriate because of repeated failures discovered during quality control inspection or because of repeated customer complaints. Likewise, the COR may decrease the number of quality control inspections if merited by performance. The COR shall be responsible for validation customer complaints. In the case of a disagreement between the contractor and the COR, the Contracting Officer shall make the final determination of the validity of the complaint.

4.3 Damages. The contractor shall repair or replace any Government property that is properly marked, and damaged by the contractor at no additional expense to the Government. For any work that may require digging, an AF Form 103 must be obtained and approved by 11 CES before any digging begins. Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, grounding cell, etc. The contractor shall properly replace the warning tape prior to backfilling. The contractor will not be liable for damage to equipment that isn’t properly marked.

4.4 Hours of Operations. Work hours shall be during normal duty hours (0700 to 1600), Monday thru Friday, excluding: New Year’s day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Columbus Day, Thanksgiving Day, Veterans Day, Christmas.

4.5 Emergencies. In the case of an emergency, the COR, Base Installation Fire Chief, base operations officer or their representative, shall have the authority to order the contractor to terminate work and clear the area of personnel and equipment.

4.6 Security Requirements.

4.6.1 The contractor shall conform to all Base Regulations and Directives that pertain to security, safety, traffic, fire and personnel clearances. To obtain passes for all work on JBA, MD the contractor shall submit the following information on each employee before expected arrival on base after award of contract to the COR.

Full Name of Individual

Social Security Number

Company Name

Vehicle Driver’s License #

Vehicle State and Tag Number

Project individual id on (contract number and title)

Contract personnel shall then have to report to Visitor’s Center to obtain passes.

4.6.2 A base identification card/vehicle pass shall be obtained for all employees including any subcontractor. It is the intent of the Government that each employee has possession of his pass at all times while working on this contract. The pass shall be displayed at all times below shoulders and above the waist. The contractor shall be responsible for the return of any pass when employment/and the contract is terminated.

4.6.3 All Government issued identification must be returned to the COR upon expiration of the contract or employee termination, whichever comes first. Failing to do so will result in the withholding of the final payment.

4.7.4 The Contractor shall be responsible for safeguarding all Government property provided for

Contractor’s use. At the end of each shift, all Government facilities, equipment, and materials shall be secured. The Contractor shall be responsible for providing and placing all barricades and safety devices during any activities and comply with all Occupational Safety and Health

Standards (OSHA).

4.7.5 The contractor shall be responsible for the action of any of his subcontractor and his employees who are working on JBA, MD.

4.8 WEAPONS. Weapons of any sort are not authorized on JBA, this includes guns, knives, swords, numb chucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim. Combination tools such as Leatherman and small pocket knives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

4.9 ILLEGAL CONTROLLED SUBSTANCE: The U.S. Federal Government is the most vocal opponent of the drug industry and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substance and narcotics are not authorized on JBA what so ever, controlled substances may not be transported on the installation via vehicle or on an individual person, i.e., marijuana/Cannabis, cocaine, crack cocaine, LSD, Methamphetamine (Meth), Heroin, Anabolic steroids, Psilocybin mushrooms, are some of forbidden substances ( this list is not all inclusive). Prescription medications are authorized for the person the medication is issued to; however the medication must not be expired and the label must clearly indicate the name of the person the medication is issued to. Otherwise the prescription medication may be deemed illegal by the law enforcement officials. Those found in violation of this directive are subject to apprehension, criminal charges and debarment from the installation.

4.10 Performance of Service during Crisis Declared by the Commander. In the event the contractor is unable to perform his daily operation due to peacetime emergency and /or wartime contingency disturbances, etc, neither the Government nor the contractor shall take action for non-compliance with contract requirements.

4.11 Invoicing/payment for Reimbursable Items. The contractor shall invoice for payment of reimbursable items. Each invoice must identify the chargeable contract line item. The billing shall be supported by an itemized list of all reimbursable parts and material used showing the items, unit cost, and total cost and copy of all invoices and sales slips. The contractor shall maintain original sales slips. The contractor shall maintain original delivery tickets, sales slips, or other documents identifying items purchased under the cost reimbursement portion of this contract. The COR shall accept and approve submitted invoices.

4.12 Ceremonial Events. IAW Air Force District of Washington (AFDW)I 90-1, The

Contractor shall be required to observe quiet hours during outdoor ceremonial events. Quiet hours shall be in effect 30 minutes prior to commencement and one hour after the start of all outdoor ceremonial events.

4.13 Joint Base Andrews Environmental Standards (1 Jul 2011). Environmental Compliance.

Offerors are reminded of the environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations. In addition to the scrutiny of civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, and debarment, and adverse past performance assessment. Contractors can obtain specific information regarding environmental compliance mandates in 11 WG/CC Memo "Andrews AFB

Environmental Protection Standards for Contracts" dated July 2011. Additional information can be obtained by contacting the base environmental flight at 301-981-7121.

5.0 Appendices

Appendix A

Equipment Listing:

AFTF Crash Trainer

WRG Fire Training Simulation System - Tower Section #FC41LT & Residential

Section #FCR3624 Structural Trainer

WRG Fire Training Simulation System FCLA3000 & FCLA1000 Automated

Live Fire Systems (4 total)

WRG Fire Training Simulation Systems FCA206 Vehicle Fire Trainer

WRG Fire Training Simulation Systems FCCST42 Confined Space Trainer

WRG Fire Training Simulation Systems FCF/040 Flash Over Identification

Trainer

WRG Fire Training Simulation Systems FCHM306 Tractor Trailer Roll Over

Hazmat Trainer

Helo Fire Trainer

Fire Fighter Challenge Stair Tower

Storage Building

Pump Room and Pumps

Compressor Building and Compressor

Propane Tank

All Related Infrastructure and Parts

Appendix B

System Particulars:

This theory on operation is based on the generic design. The AFRTC consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, and cathodic protection system and water conservation pond.

The aircraft mock-up located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 ft high at tip of tail, with a wing span of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two igniters.

The wiring to the engine igniters is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, igniters and burners are installed to simulate flight deck, battery box, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up.

An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training. Cutout panels are located on the left and right aft sides of the fuselage.

These 36 inches x 84 inches replaceable panels are constructed of .031-inch thick sheet metal.

The steel hinged doors are located at the forward left and left amid the ship.

The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick HDPE liner.

The liner is sandwiched between 6-inch thick layers of sand and covered by a layer of geotextile fabric then an 18-inch layer of compacted aggregate crushed stone.

There are six igniters and burners installed in the burn area to simulate exterior ground fires.

They are located on the left and right side of the forward fuselage, between the right wing engines, under the left wing, and on the left and right sides of the fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water to drain to the water conservation pond.

Located on the control stand are the valves, regulators, solenoids and switches used to control the propane flow and igniters during training events. Turning off the master/emergency switch located on the control stand will turn off power to all igniters and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench. Regulators are adjusted when propane flows at burners requires increased or decreased pressure for flame sizing. There are no regulators for the ground burners. Burners are further equipped with high-speed emergency shut-off valves.

The liquid propane system supplies fuel for training exercises. Propane from 10,000-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves.

Flammability limits between vapor and liquid are very little. Liquid propane has a boiling point of -44 degrees Fahrenheit. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety feature of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by NFPA Standard 58. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.

The water conservation pond is 72 feet by 72 feet square and 9feet deep. It is lined with 80-mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area.