Section_L.docx

Hanscom Air Force Base, MA

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION TABLE OF CONTENTS

1.0 GENERAL INFORMATION

PHASE ONE ATTACHMENTS

1.0 GENERAL INFORMATION

To assure timely and equitable evaluation of qualifications and proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

1.1 OVERVIEW OF TWO PHASE APPROACH

This solicitation is being conducted in accordance with FAR 36.3 – Two Phase Design-Build Selection Procedures. Response shall consist of Two Phases. All offerors submitting proposals will be evaluated in Phase 1. In Phase 1, interested firms or joint venture entities (referred to as “Offerors”) submit specified performance capability proposals, demonstrating their capability to successfully execute the design-build construction contract resulting from this solicitation. The Government will evaluate the performance capability proposals in accordance with the criteria described herein and will select no more than five (5) of the most highly qualified Phase 1 Offerors to submit Phase 2 proposals.

A proposal for Phase 2 should not be provided unless the offeror has been notified by the Government and acknowledges notification. Offerors will submit technical and price proposals as instructed herein in response to the Phase 2 Request for Proposal.

Offerors will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this Request for Proposal does not constitute an award commitment on the part of the Government.

1.2 GENERAL DESCRIPTION OF WORK

This is a two-phase competitive solicitation restricted to small businesses for a design-build construction project to renovate a 74,930 square feet administrative office facility at Hanscom AFB that is in compliance with applicable DoD, Air Force, and base design standards. The project includes the complete renovation of the facility to include demolition, hazardous materials abatement, interior fit out, installation of a passenger elevators, repair / replacement of mechanical and electrical systems, installation of a fire suppression and mass notification system, repair and painting of the exterior, and roof replacement. The facility must be brought into compliance with all DoD antiterrorism/force protection requirements / standards. The project requirements are provided in Section J Attachment 1 – Statement of Work. Phase 1 responses shall be based on the scope of work identified in the Statement of Work and Section M evaluation criteria. Offerors chosen for Phase 2 will receive a finalized Section J Attachment 1 – Statement of Work, containing detailed project requirements, Division 1 Specifications and initial concept design.

1.3 COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All solicitation documents will be posted through the Federal Business Opportunities (FBO) website at:

http://www.fbo.gov

Solicitation number: FA2835-18-R-0002 It shall be the contractor’s responsibility to check the websites for any amendments. The Offeror shall submit in the proposal all requested information specified in this solicitation. There will be no public opening of the proposals received as a result of this solicitation.

Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

1.4 OFFEROR'S QUESTIONS AND COMMENTS

All contractual matters, questions and or comments relative to these documents should be submitted no later than 14 calendar days prior to the proposal due dates (applicable to Phase 1 and Phase 2), in order that they may be given consideration or actions taken prior to receipt of offers. Submit all questions or comments to:

1.5 PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay any costs incurred in the preparation and submission of a proposal.

1.6 PHASE 1 SITE VISIT

The Government intends to hold a site visit for Phase 1 of the solicitation. The site visit will be held on Monday, 26 February 2018 at 10:00 AM EST. Participants will meet at Building 1102, 17 Grenier Street, Hanscom AFB. The Offeror must submit in writing, via fax or e-mail, the firm’s name, address, point of contact, telephone number, and number of personnel planning to attend to the following no later than three (3) calendar days prior to the site visit. The Offeror must include the full name (Last Name, First Name, Middle Initial) and date of birth for all personnel attending. Submit personnel information to:

1.7 PHASE 2 PRE-PROPOSAL CONFERENCE

The Government intends to hold a pre-proposal conference for Phase 2 of the solicitation. The date, location, and time will be provided to those offerors who have been selected as the most highly qualified offerors. This conference is intended to be held 10 calendar days from the date of Phase 2 notification. The Offeror must submit in writing, via fax or e-mail, the firm’s name, address, point of contact, telephone number, and number of personnel planning to attend to the following no later than three (3) calendar days prior to the conference. The Offeror must include the full name (Last Name, First Name, Middle Initial) and date of birth for all personnel attending the pre-proposal conference. Submit personnel information to:

All Offerors who have been selected to participate in Phase 2 are urged to attend. During this conference, the requirements set forth in the Phase 2 solicitation will be reviewed and discussed, with part of the conference to include a question and answer period. Offerors are requested to submit questions to the point of contact noted above not later than three (3) calendar days prior to the conference. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

1.8 ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.9 PROPOSAL SUBMITTALS

Proposals shall be received by AFLCMC/PZI no later than the time and date specified in Block 13 of the Standard Form 1442. The submittal method for proposals is electronic via AMRDEC SAFE ONLY (no mailed proposals). AMRDEC SAFE web site: https://safe.amrdec.army.mil/safe The following email address(es) must be entered for notification of proposal receipt and download availability:

john.weeks.10@us.af.mil joshua.davis.50@us.af.mil

1.9.1 The AMRDEC “Description of Files” shall be marked:

“Solicitation Number: FA2835-18-R-0002”

1.10 PROPOSAL FORMAT

Phase 1 and 2 proposals shall be submitted in accordance with the following format.

Proposal materials shall be submitted in PDF file format using Adobe Acrobat software. Proposals shall be tabbed and labeled in a manner to afford easy identification from a Table of Contents. Each page shall be identified with the appropriate page number centered at the bottom of the page.

A cover sheet identifying the Offeror (name, address, point of contact), project description, and solicitation number shall be provided. The second sheet shall be a Table of Contents. Offers that violate these rules unnecessarily delay the evaluation process and may be rejected by the government after the initial evaluation without receiving any further consideration.

Proposal Information Materials: 8 ½” x 11” format, unless another paper size is specifically authorized elsewhere in this section for a particular submission, using 10 point or larger font.

Drawing sheets: Use 22”x34” for full-size drawings for the proposal. Half-size sheets are also acceptable.

Proposals shall contain the entire proposal in .pdf format using Adobe Acrobat software to print to a .pdf file; do NOT scan the document(s) into a .pdf file. The text portion of the complete proposal shall be contained as a single .pdf file.

Sections of the proposal shall be bookmarked (linked to the index). The proposals will be appropriately organized using the tabs specified in the respective charts below. The SF 1442 may be scanned and shall be *Optical Character Recognition (OCR) compatible. All text must be legible and easily read. Submit the SF 1442, completed and signed by a person authorized by the offeror. A page is defined as text or information on one side of the paper.

*OCR is a common method of digitizing printed texts so that they can be electronically searched, stored more compactly, displayed on-line, and used in machine processes such as machine translation, text-to- speech, key data extraction and text mining.

Each Volume of the proposal shall be identified by the Solicitation Number (FA2835-18-R-0002), Repair (Sustain) AFLCMC Acq Fac, B1102 (Hanscom AFB), name, address, and telephone number of the Offeror, and the volume in bold letters.

1.11 JOINT VENTURE PROPOSAL REQUIREMENTS

Offerors submitting proposals as a joint venture (JV) shall obtain a CAGE number and be registered in the System For Award Management (SAM) as the offering JV. When proposing as a JV, all members of the JV shall sign the SF 1442 and the Phase 2 bid guarantee unless a written agreement by the JV is furnished with the proposal designating one firm with the authority to bind the other member(s) of the JV. In addition, a copy of the JV agreement shall be submitted with the proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. If this is an 8(a) or HubZone JV, the Offeror shall ensure that it complies with the applicable requirements of 13 CFR Part 124 and 13 CFR Part 126, respectively.

1.12 DEVIATIONS AND EXCEPTIONS

Deviations and exceptions to the terms and conditions of the solicitation in either the technical or price proposal are neither encouraged nor desired. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for award. Should the Offeror have any questions related to specific terms and conditions, these must be resolved prior to submission of the offer. Notwithstanding the above, if deviations and exceptions are included with the offer, the Offeror shall list and describe in detail the deviations and/or exceptions on the first page of each Tab. All deviations and exceptions shall be fully supported with the Offeror’s rationale and shall fully explain the impact, if any, on the performance and/or specific requirement of the RFP. The Offeror shall clearly describe on the Proposal Cover Sheet submitted with the Price Proposal any exception to the contractual and/or technical terms and include the monetary impact on the solicitation with the price proposal. This information will not be evaluated separately but may impact the evaluation of other factors. Deviations from the minimum standard of quality required by the RFP shall not be accepted unless identified by the offeror’s proposal and specifically approved by the Contracting Officer in writing. If unapproved, the Contractor must provide the RFP requirements without additional cost to the Government. If approved, the accepted deviation will take precedence as a provision of the solicitation.

2.0 PHASE 1 PROPOSAL INSTRUCTIONS

Proposal shall be organized and tabbed as shown in the chart below:

a. Solicitation number.

b. Name, address, email, and telephone and fax numbers of the offeror.

c. Names, title, email, and telephone and fax numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this RFP.

d. Name, title and signature of the person authorized to sign the proposal.

e. A statement specifying agreement with all terms, conditions and provisions included in the RFP.

f. CAGE Codes for the offeror, and all teaming partners who participated in the Factor 1 – Specialized Experience Projects

2) Acknowledgement of all amendments to the RFP in accordance with the instructions on the Standard Form 30 (amendment form).

3) The completed Section K of the Standard Form 1442 RFP (Representations and Certifications), and Entity Record from System for Award Management (SAM).

4) A list of present commitments, including the dollar value thereof, and name of the organization under which the work is being performed. Include names and telephone numbers of personnel within each organization who are familiar with the prospective contractor’s performance.

5) For Joint Ventures, the information required by paragraph 1.11 JOINT VENTURE PROPOSAL REQUIREMENTS.

6) Identify if this proposal is being submitted as a HUBZone entity.

2.2 TAB B – FACTOR 1 – PAST PERFORMANCE RELEVANCY

If you have questions regarding the attached questionnaire, or require assistance, please contact the Contract Specialist identified in section 1.4.

2.4.10.1 Key Personnel/Minimum Qualifications:

Reminder: A proposal for Phase 2 should not be provided unless the offeror has been notified by the Government and acknowledges notification.

Proposal shall be organized and tabbed as shown in the chart below:

AFLCMC/PZI

ATTN: John Weeks 16 Eglin St, Hanscom AFB, MA 01731 A statement shall be included in the proposal referencing the amount of the separately submitted bid guarantee.

3.1.2 Submit the following information for the Contracting Officer’s determination of Offeror responsibility:

A certified statement listing; (1) each contract awarded within the preceding three month period exceeding $5,000,000.00 in value with a brief description of the contract; and (2) each contract awarded within the preceding three year period not already physically completed and exceeding $15,000,000.00 in value with a brief description of the contract.

If the prospective contractor is a JV, each JV member will be required to submit the above defined certification.

Include total price associated with purchase and installation of fiber optic cable from B1107 communications closet to the communications panel and data outlets in the ICD 705 compliant secure area. See Statement of Work Part 3, Section D503001.

Include total price associated with purchase and installation of the Advantor Door Access Control System and Intrusion Detection System for Tenant 1 . See Statement of Work Parts 3 & 4, Section D503005 Security Systems.

Hanscom Air Force Base, MA

Page

COMPANY SPECIALIZED EXPERIENCE - CONSTRUCTION OR PRIME CONTRACTOR

Provide the following information to show examples of projects your company constructed within the last five years indicating experience with projects of similar type and scope. Use one form per project.

COMPANY SPECIALIZED EXPERIENCE - DESIGN FIRM OR IN-HOUSE DESIGN CAPABILITY

Provide the following information to show examples of projects your company constructed within the last five years indicating experience with projects of similar type and scope. Use one form per project.

PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

Phone Number: Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: __ Prime Contractor __ Sub Contractor __ Joint Venture __ Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: __ Firm Fixed Price __ Cost Reimbursement __ Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable): Explain Differences:

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name: Title:

Phone Number: Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: AFLCMC/PZI REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO AFLCMC/PZI. PLEASE CONTACT THE OFFEROR FOR AFLCMC/PZI POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

3. CUSTOMER SATISFACTION:

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

5. COST/FINANCIAL MANAGEMENT

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back- up documentation, monthly status reports/budget variance reports, compliance

E VG S M U N

with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

KEY PERSONNEL RESUME

Provide information, listed below, on separate sheets showing qualifications of key personnel. NOTE: Match the positions on this page to the list of key personnel in the narrative submission requirements and evaluation criteria.

With this Firm:

With other Firms:

License No. / State;

LETTER OF COMMITMENT FOR DESIGN FIRM

(USE COMPANY LETTERHEAD)

TO: Contracting Officer SUBJECT: Letter of Commitment for Proposed Contract for Dear Sir or Madam:

I hereby make the unequivocal commitment that, in the event of an award of a contract to (Fill in name of Proposer), that (insert name of design firm) will fulfill the duties of (state role on a project).

Sincerely, (Authorized Official)

Date: