PWS_Base_Snow_and_Grounds_8-13-2015.pdf

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE and SNOW REMOVAL at HANSCOM AFB BUILDING ENTRANCES, FAMCAMP and SUDBURY ELECTRONIC

RESEARCH ANNEX

PREPARED BY:

66 ABG/CEOES

18 June 15

1. DESCRIPTION OF SERVICES: The Contractor will provide all management, tools, supplies, vehicles, equipment, and labor necessary to perform grounds maintenance at desig-nated facilities, remove snow from building entrances and walkways on Hanscom AFB and roads and parking areas at FAMCAMP and the remote Sudbury site. For snow removal at building entrances, shovels or snow-blowers may be used.

1.1 GROUNDS MAINTENANCE: The Contractor shall provide complete grounds mainte-nance as defined below in the area designated as FAMCAMP on the drawing provided in Ap-pendix 2. The Contractor shall provide tree-line cleanup along the access road at the Sudbury geographically separated unit as shown on the drawing provided in Appendix 2A.

1.1.1 Grounds and Landscape Maintenance: The Contractor shall provide landscape maintenance services in accordance with the Air Force Center for Engineering and the Envi-ronment (AFCEE) USAF Landscape Design Guide or HQ AFMC guidance at FAMCAMP.

The Contractor shall submit a Landscape Maintenance Plan to ensure healthy, disease-free, well-manicured landscape for Government Representative approval. The plan shall include the removal of dead or severely diseased trees and shrubs with Government Representative approval. The Landscape Maintenance Plan (1.5.6.1) shall be in accordance with the AFCEE USAF Design Guide. The Plan shall be submitted within 5 calendar days after award. The Contractor shall update and resubmit the plan for the Contracting Officer Representative’s (COR) approval on an annual basis.

1.1.2 Seed Mix: The preferred grass seed mixture for HAFB is: 39.31% Perennial Ryegrass, 29.44% Crossbow Creeping Red Fescue, 28.45% VNS Kentucky Bluegrass, 0.37% other crop seed, 2.42% inert matter, and 0.01% weed seed.

1.1.3 FAMCAMP consists of improved, semi-improved and unimproved grounds and tree line cleanup areas. Trash and litter shall be removed in all areas including tree-line areas.

1.1.4 Improved Grounds: Improved grounds are indicated on drawing in Appendix 2A shall be indicated in the Landscape Maintenance Plan. Proper mower height of cut, sharp blades, and low moisture content are the main requisites for a successful mowing operation. Not more than one-third of the grass will be removed in any one mowing operation. Improved grounds shall maintain grass height between 2 1/2 and 3 1/2 inches. Grass clippings shall not be visible after mowing; there shall be no accumulation of grass clippings. All improved areas shall be edged along sidewalks; driveways, curbs, and other concrete or asphalt edges. Vegetation shall be removed from all cracks or joints in pavements. Weeds and excess vegetation shall be removed from all mulched areas. Grass and weeds shall be trimmed around shrubs, trees, buildings, fences, poles, posts, fire hydrants, boulders, and other fixed objects. The trimmed height shall be the same as the grass height. The Contractor shall provide as part of the Land-scape Maintenance Plan, an annual schedule to perform an effective fertilizer and lime appli-cation program for all improved grounds. Eliminate pests as needed. The Contractor shall ensure fallen leaves are removed and composted in the spring and fall.

1.1.5 Tree and Shrubbery Maintenance: Trees and shrubs shall be pruned and trimmed in accordance with the Air Force Center for Environmental Excellence (AFFCE) USAF Land-scape Design Guide. Trees and shrubs shall be removed when diseased or damaged after ap-proval of the COR. Removed trees and shrubs will be replaced when approved by COR. This requirement is included in the workload factors in Attachment 2.

1.2 SNOW REMOVAL SERVICES:

1.2.1 BUILDING ENTRANCES WALKWAYS AND MECHANICAL ROOM

ENTRANCES: The Contractor will remove snow from building entrances walkways, and mechanical room entrances as often as necessary to ensure the continued safe operation of Hanscom AFB, which includes emergency calls. Table 1.2 is a list of buildings requiring snow removal, how many entrances exist, and the estimated square footage of walkway need-ing to be cleared. Also included in Table 1.2 is a list of buildings with special requirements as defined in this Performance Work Statement (PWS). This contract does not include plowing roads or parking lots, or removing snow from common walkways. A map of Hanscom AFB is attached in Appendix 1. A larger printout may be obtained on request. Specific/individual fa-cility maps are available upon request.

1.2.1.1 ROUTINE SERVICES: The snow removal services will begin within one-half hour before sunrise when there accumulation of 1 inch or greater of snow or any ice has formed on any surfaces. If a snow storm occurs during business hours, the Contractor will remain on base to continue services to ensure the continued safe operation of Hanscom AFB until snow ceases and all entrances are clear of snow and ice.

1.2.1.2 EMERGENCY SERVICES: In the event access is required to buildings outside of normal hours of operation or on a holiday, the Contractor must be ready to respond to emer-gency calls and be on base within one (1) hours of receiving the call from the COR.

1.2.1.3 SPECIAL SHOVELING REQUIREMENTS: The Contractor shall provide shovel-ing of child care and youth activities on the Base to include the Child Development Center Building 1994, Before and After School Program Building 1999, the Youth Center Building 1993. Walks between the Child Development Center and the Lincoln School as well as the sidewalks from Privatized Housing to the Lincoln School in front of building 1999 and the Community Center must be shoveled to avoid accumulations in excess of 1" at all times. For these buildings all walkways, both interior grounds (i.e.: playground and courtyards) and exte-rior grounds within 75 feet from the facility the must be shoveled and accumulations cannot exceed ½ inch during hours of operation. This includes all walkways leading from facility ex-its. In the case of overnight storms, snow must be removed not later than (NLT) 0630 on weekdays at buildings 1999 and 1994 and 0900 at building 1993 and NLT 0800 on Saturdays at building 1993. Building 1993 requires an emergency path shoveled from the back doorway to the parking lot on both sides of the building. These are currently non paved surfaces.

1.2.1.3.1. The Contractor is responsible for treating all surfaces surrounding the Child Devel-opment Center 1994, Before and After School Program Building 1999 prior to opening (0630 hours) and the Youth Center B1993 (0900) and as needed during hours of operation. The

Contractor is responsible for treating all sidewalk surfaces to include emergency ex-its/pathways before, during and after any event or non-event. Treatments will be applied as needed with the goal of eliminating the possibility of any ice formation. This would include freeze-thaw situations, blowing and drifting snow and all weather events involving precipita-tion and marginal freezing temperatures. An environmentally safe, non-hazardous ice melt product shall be utilized. The product used will also have a comparatively fast break-down rate to ensure no contact with clients at school buildings. The Contractor shall provide the Safety Data Sheet (SDS) prior to the start of the winter season.

1.2.1.4 By 15 November of each year, the Contractor shall place and maintain a minimum of a 10 gallon sand/salt mix container within the entrance of each base facility for the building manager to utilize should unexpected icing occur. Each container should be clearly marked “SAND/SALT ONLY”. The Contractor shall remove containers and contents no earlier than 15 April and no later than 30 April each year unless directed otherwise by the COR. The Contractor shall replace or repair any damaged barrels within one (1) day after identification.

The Contractor shall keep the area around barrels clean and excess sand shall be removed.

1.2.1.5 NON SNOW EVENTS: Due to the proximity of Hanscom AFB to Massport, the base will experience drifting and blowing snow accumulation problems. Due to these conditions, re-performance of shoveling/clean-up efforts shall need to be accomplished around the base and the Famcamp.

1.2.1.5.1 Buildings such as the Base Pool with its unique glass roof design and heating system cause snow to slide off the roof frequently requiring additional snow removal efforts.

The contractor shall use extreme caution when providing services in this location as snow falling from the roof line creates an “avalanche” type affect. Based on snowfall amounts, snow may be required to be removed to a designated location on base to aid in the snow re-moval efforts.

1.2.1.5.2 Blowing and drifting snow from large building roofs during high winds will also require additional snow removal services.

1.2.1.5.3 At no time will Hanscom AFB snow removal resources (equip-ment/manning) be made available to accomplish any snow removal task. Snow stockpile areas will be identified prior to the start of the winter season.

1.2.2 FAMCAMP: The Family Campground is an RV campground owned/operated by Hanscom AFB. The Contractor shall provide snow removal and sand / salt application at the Family Campground, Bedford MA (to include the Water Treatment Plant) on the designated paved areas shown on the drawing Appendix 2B. Performance is to be conducted in such a way that the facility is able to remain open and operational and that all personnel may traverse roads. The Contractor shall provide snow removal for every one to three inches of snow ac-cumulation. In no case shall accumulation exceed three inches. At no time shall ice accumu-late. The contractor is responsible for placing markers on each corner to delineate roadways to minimize the deterioration of grounds from plowing.

1.2.2.1 Each plow event must cover the ENTIRE width of the pavement excluding individual RV units. No snow will be stockpiled and banked so that it blocks existing roadways and/or building entrances.

1.2.2.2 Snow removal and/or ice alleviation services will begin when there is accumulation of one inch or greater of snow or ice has formed on any surface. The Contractor is responsible for removing any sand accumulation.

1.2.2.3 Ice shall be removed immediately to provide secure footing by snow removal opera-tions and sanded with sand/salt mixture. Sand shall be removed and disposed of as necessary to prevent accumulation.

1.2.2.4 The Contractor is responsible for snow removal/clean-up after storm accumulations have exceeded depths that may inhibit safe driving conditions for congestion and future snow-fall accumulations. Areas should be maintained to the boundary lines indicated in paragraph

1.2.2. This shall be determined by the COR and the Contractor in the preseason briefing.

Snow will not be stock piled along the Massport fence line at any time to minimize interfer-ence with airport security concerns. At no time will Hanscom AFB snow removal resources (equipment/manning) be made available to accomplish any snow removal task. Snow stock-pile areas will be identified prior to the start of the winter season.

1.2.3 SUDBURY ELECTRONIC RESEARCH ANNEX: The Contractor shall provide snow/ ice removal and sand / salt application at the Sudbury E LECTRONIC Research Annex facility in Stowe, MA on the access road only shown on the drawing Appendix 3. Per-formance is to be conducted in such a way that the facility is able to remain open and opera-tional and that all personnel may traverse roads and sidewalks safely. The Contractor shall provide snow removal for every one to three inches of snow accumulation during the life of this contract. In no case shall accumulation exceed three inches. At no time shall ice accumu-late.

1.2.3.1 Each plow event must cover the ENTIRE width of the pavement. No snow will be stockpiled and banked so that it blocks existing roadways and/or building entrances.

1.2.3.2 Snow removal and/or ice alleviation services will begin when there is accumulation of one inch or greater of snow or ice has formed on any surface. The Contractor is responsible for removing any sand accumulation.

1.2.3.3 Ice shall be removed immediately to provide secure footing by snow removal opera-tions and sanded with sand/salt mixture. Sand shall be removed and disposed of as necessary to prevent accumulation.

1.2.4 Snowfall Totals: The following defines the typical snowfall year and should be the basis of the proposal.

Year Snowfall (Inches) Events

2012-2013 70 11 Snow 12 ice/mix

2013-2014 74 14 snow 14 ice/mix

2014-2015 113 15 snow 11 ice/mix

1.2.5 SNOW CONTROL PLAN: The Contractor shall provide a snow and ice control plan for uninterrupted base mission capability within ten (10) calendar days of award that identifies removal of snow and ice from areas identified. The Contractor shall provide information for and participate in the Government Snow and Ice Control Committee briefings.

1.2.6 STORM COMMUNICATION: Throughout the duration of any storm event, the con-tract manager shall maintain communication with the Government’s snow control center to provide status on building entrances and youth facilities. The COR will maintain direct con-tact with the contractor prior to any imminent storm via phone or email. The COR will identi-fy any special facility requirements (mission requirements) that may impact the priority of snow removal from building entrances/sidewalks. This communication will serve as required documentation that the contractor was on site performing in accordance with this PWS.

1.2.7 MAINTENANCE OF MONTHLY LOGS: The Contractor will prepare and submit a typed report due to the COR NLT 5th of each month. The report will record all actions taken at each building for the prior month. The report will identify each building, on which days each building was serviced, as well as any damage to building entrances, walkways, walls, or exterior equipment.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the gov-ernment under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.1. SERVICE DELIVERY SUMMARY:

Performance Objective

PWS

Para

Performance Threshold

Method of Assessment

SS1:Improved Grounds Improved grounds are mowed to the requirements of paragraph 1.1.4

1.1.4

95% of the time Visual inspection Customer Complaint

SS 2: Routine Snow Re-moval.

Walkways and entrances are fully operational.

1.2.1.1

95% of entrances and walkways are opera-tional at all times.

Visual inspection Customer Complaint

SS 3: Emergency Calls.

Response is made within the specified time.

1.2.1.2

Response to emergency calls is timely 90 % of the time.

Visual inspection Customer Complaint

SS 4: Special Shoveling Requirements Youth facility/high priority walkways and entrances are fully operational.

1.2.1.3

95% of youth/high pri-ority entrances and walkways are fully op-erational and clear of snow or ice at all times

Visual inspection Customer Complaint

SS 5: Submit Service Re-ports. Accurate service re-ports are delivered by the 5th of each month.

1.2.7

100% of all reports are timely and accurate.

Visual Inspection

2.2. QUALITY ASSURANCE: Civil Engineering COR will evaluate the Contractor’s per-formance by monitoring performance to ensure services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program and receipt of complaints from base personnel. The COR may inspect each task as completed or increase the number of quality control inspections if deemed appro-priate because of repeated failures or customer complaints. Likewise, the COR may decrease the number of quality control inspections if performance dictates. Base Civil Engineering re-ceives all complaints from base customers on snow removal. The Contractor will be responsi-ble for initially validating those complaints. If there is a disagreement with the customer, the COR will make the final determination on the validity of the complaint.

3. SAFETY: The primary safety interest of the COR is to ensure the operations of the Con-tractor does not result in hazard (direct or indirect) to Hanscom AFB personnel, property, and to provide a safety program guidance necessary to accomplish this objective.

3.1. Contractor Safety: The Contractor is solely responsible for maintaining a work site and project execution in compliance with NFPA 70B, 70E and with the Occupational Safety and Health Administration (OSHA) Regulations (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910, 1926, and the protection of their employees. The Contractor shall be responsible for the safe conduct of all craftsman, laborers and subcontractors. It is the Contractor’s sole responsibility to make certain that all safety requirements are met. In the event of an emergency, call 911. If dialing from a base land line phone, call 9911.

3.2. Mishap Reporting: In performing work under this contract on a Government installa-tion, the contractor shall report any accidents involving Air Force property/equipment dam-age, or contractor personnel injuries occurring on the job or an accident resulting in death, in-jury, occupational disease, or adverse environmental impact to the contracting officer within five days. All provisions in AFFARS Clause 5352.223-9001, Health and Safety on Govern-ment Installations apply to this contract.

4. CONTINUED USE OF FACILITIES: During this contract, the buildings will continue to be occupied. Work will be performed in an orderly manner with minimum disturbance and inconvenience to the occupants and patrons. The Contractor will confine and limit his person-nel to only those areas required for performing the work. If a walkway or entrance is under maintenance or is inoperable, the Contractor will erect temporary barriers/warning signs ad-vising users that it is unavailable for use.

SECTION 5

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

5.1. Government Furnished Property (GFP): Government Furnished Property is not ap-plicable to the in the performance of this contract.

5.2. Reserved.

5.3. Government Furnished Services: Government Furnished Services are applicable dur-ing the performance of this contract.

5.3.1. Security Police: The government will provide general on base Security Forces ser-vice. The Security Forces’ telephone number is 911 for emergencies, for crime in progress 781-225-5613 and 781-225-5613 for non-emergency calls.

5.3.2. Fire and Emergency Services: The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For rou-tine fire prevention matters and/or calls to dispatch, call 781-225-3330.

5.3.3. Emergency Medical Service: The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 systems, causing a delay in response time by emergency personnel. When possible use a base tele-phone to receive on base help.

5.3.4. Utilities: The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to pro-vide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce util-ity costs.

5.3.5. Refuse Collection: The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities.

The government will only allow non-hazardous refuse to be emptied into the nearest author-ized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

5.3.6. Workspace: The government will provide adequate workspace around the equip-ment area.

6. GENERAL INFORMATION:

6.1 HOURS OF OPERATION: Normal working hours at Hanscom AFB are from 7:00 AM to 4:00 PM, Monday through Friday (excluding holidays). The Contractor is not subject to normal working hours but working hours are established based upon snowfall and the re-quirements of this PWS.

6.1.1 HOLIDAYS: Hanscom AFB recognizes the following holidays; snow shoveling op-erations must continue even on federal holidays to maintain access and safety of all facilities:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

7. BASE ACCESS REQUIREMENTS:

7.1 The contractor shall comply with requirement and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. Prior to coming to Hanscom AFB to perform any work, Contractor shall contact the COR to coordinate access to the base as well as to the building (s) where the work shall be performed. A list of the names of the workers will be re-quired to gain access, and passes shall be distributed at the visitor’s building at Vandenberg Gate. Workers shall have proof of identification as well as a valid license. If bringing a vehi-cle on base, the contractor will need proof of registration and insurance of that vehicle. Con-tractor employees must have identification that readily identifies them as contractors. During the course of the contract, certain areas/sites may be restricted or closed to contractor person-nel. The contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may ex-perience delays

8.0 Listing of Contractor Employees:

8.1 The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general wellbeing or op-erational mission of the installation and its population. The contractor shall not employ per-sons on this contract is such employee is of any threat to the wellbeing and safety of children.

The contractor shall not employ any person who is an employee of the United States Govern-ment if the employment of that person would create a conflict of interest, nor shall the con-tractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activi-ties. The contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous man-ner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and preroga-tive of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

9. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

10. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision.

Appendix 1

Appendix 2A

APPENDIX 2B

Appendix 3