DFAC - Q-A Final.pdf
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- Attached to
- Eglin AFB Dining Facility Full Food Services
- Solicitation number
- FA282324Q3019
About this file
This document is a series of questions and answers related to a federal contract opportunity for Dining Facility Full Food Services at Eglin AFB. Key details include:
The contract is a 100% small business set-aside, with a base period and three option years. It is a competitive Request for Quote (RFQ) conducted under FAR Part 12 and Part 13 procedures. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. The government will purchase the food, but the contractor is responsible for ordering and managing the inventory. The current contract is FA282323C0047, with estimated annual value of $1.6M. Relevant requirements include 4 past performances, 30-day phase-in period, and specific staffing levels. The contractor will be responsible for cleaning exterior windows as needed. Compostable/biodegradable products are mandatory. The government will provide a feeding plan and meal counts, but does not have detailed equipment repair records.
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1 No SF 30 was issued on SAM.GOV. Could the Government provide the SF 30?
No SF1449 is necessary as this is solicitated under a
Combination Synopses/Solicitation
2 This requirement says they require 4 Past Performances in the last 4 years. Would the government be willing to update the requirements to 3 past performances? Most proposals do not ask for more than three past performance requirements for proposals.
4 Past performance will be used.
3 is there a chance for this solicitation to be set aside specifically for an 8(a), WOSB, or HUBZone, This requirement is set aside for Small Business, but will not be set aside further.
4 Is the contractor responsible for providing a baker, or does the Air
Force source pre‐made baked goods?
Pre‐make pastries are sourced
5 Is there a separate area from the dish room for pots and pans? Yes
6 Will the contractor be responsible for cleaning exterior windows? If the contractor is responsible for cleaning exterior windows is the frequency as needed?
Yes the frequency is as needed per PWS and/or QASP
7 How long is the proposed phase in period? Normally 30 days
10 How many days for Phase In? Normally 30 days
8 As this is a Request for Quote, will you be including Standard Form
18?
No SF18 will be provided, please follow the Instruction on the
Solicitation using applicable attachments.
9 PWS 1.10.1.a. Require Shift Staffing – is this also the current staffing? Can you provide current number of staff?
This is the current staffing requirement
11 Confirming the period of performance is base period and 3 option year periods?
Confirmed, Base + 3 years
12 Will there be a SF1449 published? No SF1449 is necessary as this is solicitated under a
Combination Synopses/Solicitation
13 Can you please provide what equipment required repairs above the
$1,000 threshold and how much the government spent on those repairs between the years of 2021‐present time?
We don't keep service records, but the costs are as follows for
FY21‐Present. FY21 ‐ $16.3K, FY22 ‐ $12.4K, FY23 ‐ $11.4K, FY24 ‐ $18.7K
14 Can you provide the service records for the equipment that required repairs under the $1,000 threshold between the years of 2021‐ present time?
We don't keep service records, but the costs are as follows for
FY21‐Present. FY21 ‐ $16.3K, FY22 ‐ $12.4K, FY23 ‐ $11.4K, FY24 ‐ $18.7K
17 Could we get a copy of the site visit attendance list? Yes.
19 Can you please provide the minimal number of employees by position.
20 Are contractor food service employees allowed to purchase meals and subsist in the dining facility.
Yes
21 Can the government provide the most current CBA? Most current CBA is posted on the Solicitation, should a new
CBA be negotiated we would supply that to offerors accordingly.
22 Are compostable/biodegradable paper products mandatory? Yes
23 Will the contractor be reimbursed for supplies if the dishwasher is inoperable?
Yes, but for the additional expenses incurred if the dishwasher is inoperable.
24 Will the government provide a feeding plan or chow matrix? Yes
26 Please provide the Monthly Dollar Value of the current Full Food
Service contract for the twelve (12) month period of April 2023 through March 2024. How much was paid by the Government to the contractor for each of those months?
Total estimated dollars was $1.6M for 12months
FA282324Q3019 33FW DFAC Full Food Services
AnswersQuestions
27 Please provide the Attendees sign in sheet for the site visit held on
Wednesday, July 31st.
Yes
28 Please provide copies of the three most recent Government’s Health‐
Sanitation Inspections of the Dining Facility.
See Attached in Email.
29 Does the Government have any details (Dates & Configuration such as engineering diagrams) for building 1362 Phase I and Phase II?
(also see question 6 below)
No, phase II is on hold.
30 The contractor shall clean and maintain the grounds around each facility indicated in Technical Exhibit 5.3.
It should be TE 5.4. However Phase II needs to removed or set aside
31 PWS Technical Exhibit 5.3 is only applicable to PUBLICATIONS. Did the Government mean TE 5.4?
It should be TE 5.4. However Phase II needs to removed or set aside
32 The Government form says attachment 5 in the header and requests the DUNS number.
Attachment has been updated, Please use UEI number.
33 Should bidders be completing the form with the Unique Entity ID
(UEI) that is used by SAM and the SBA?
Yes, please use UEI
34 Please provide the Monthly Dining Facility Meal Counts, by Meal
Period, for the most recent 12 months.
35 Can you provide the actual historical headcounts for the facility?
36 It was mentioned that meal counts were lower in December and
January, could we get historical data showing how much lower?
37 Can the government provide the recent historical headcount.
38 Will the government pay for backend software products for inventory, Aloha?
Contractor has no responsibility for Aloha software
39 Can we get the anniversary dates for each of the employees that are in the union?
1‐Oct‐23
40 What was the award amount for the current contract? Total estimated dollars was $1.6M for 12months
41 Can you please clarify, will the government purchase the food for this contract?
The food is paid for by the gov., however the contractor makes the purchases via their storeroom person
42 Can you please specify the time frame when TSG took over the contract from Crystal Enterprises?
October 1 2023
43 What is the current contract #? FA2823‐23‐C‐0047
44 Can we get a list of the current positions filled per meal period?
Schedule?
Repeat of Question #9
45 What are the 3rd shift operating days. Documents states Tuesday –
Saturday but it was verbally mentioned Monday – Friday.
The 3rd shift starts are midnight starting on Tuesday morning at 0001 through Saturday morning (0001‐0130).
46 How are we reimbursed if we have to go to all disposables when clipper is down?
Repeat of Question #23
47 Can we get more information on the extra group coming on site beginning this Fall?
It is the F‐35 Foreign Military Sales (FMS) countries, there students will come to Eglin for pilot and maintenance training.
We don't have the numbers but it should not be more than an additonal 50‐100 students per month.
48 1.10.1.a. Required Shift Staffing, is this the minimum required staffing and is it sufficient to meet the flow rate requirements?
This is the current staffing requirement
Attached a copy of the monthly meals summaries for Jul 2024, it covers the last three years.
Meal Count Questions
File details come from the government source that posted it. Updated .