FA282323Q4035_Combo RFQ.pdf

Solicitation Number FA282323Q4035 Replace Tile with LVT, First Floor Hallway, Bldg. 380 at Eglin AFB, FL

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract to Replace Tile with LVT, First Floor Hallway, Bldg. 380 at Eglin AFB, FL. This is a combined synopsis/solicitation for commercial products and commercial services prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

All FAR references are based off FAC 2023-04 effective 2 June 2023, DPN Change DFARS effective 17 August 2023 and DAFFARS 2023-0707 effective 7 July 2023.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA282323Q4035. The North American Industry Classification System (NAICS) code for this acquisition is 314110, with a small business size standard of 1,500 employees. Please identify your business size in your response based on this standard. This solicitation is a TOTAL SMALL BUSINESS SET ASIDE acquisition, pursuant to FAR 19.5.

CLIN Description Quantity/Units Unit Price Extended Amount 0001 Carpet Cost Lot $ $ 0002 Adhesive Cost Lot $ $ 0003 Installer Cost (including shipping) Lot $ $

Total Evaluated Price (TEP)

Table of Attachments:

Attachment Number

Description Date

1 Provisions and Clauses 2 Statement of Work (SOW) 6 September 2023 3 Tier 1 Point of Contacts 4 Carpet Ordering Form

Relationship between 52.212-1, Instructions to Offerors and Basis for Award

Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting a quote and is not intended to be all-inclusive.

The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, ranking of price, and evaluation of non-price factors.

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION

RISK ELIMINATION.

QUOTE PREPARATION INSTRUCTIONS

Quote Preparation Instructions– This section of the instructions to quoters prescribes the format of the quote. The quoter is required to thoroughly read the Statement of Work, and submit documentation in accordance with this solicitation. Quoter shall submit a clear and complete quote, and include only information that is relevant to this acquisition. The quoter shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

1) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the quote is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. The quoter may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://sam.gov/content/home.

2) Period of Acceptance of quote: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of Offers.”

3) Performance Schedule. Performance shall occur within 30 days of award date. *Note: The requested delivery date is not later than 30 days after receipt of contract/order. If you are unable to deliver within the requested 30 days, please provide an alternate delivery lead time as an inquiry no later than the closing date for submission of questions/inquires stated below.

4) Delivery/Installation: The contractor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, permits, licenses, transportation, drayage, hoisting, all other aspects of material handling, layout, safety control and regulation compliance to provide heavy equipment.

5) Questions/Inquiries: The contracting officer and contract specialist listed below are the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00 AM Central Time on 15 September 2023. The decision whether to respond to questions and requests for clarification made after that time will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the quoter fully understands all requirements of the solicitation. Emails must be received by: Contracting Officer: Erik W. Owens, erik.owens.8@us.af.mil and Contract Specialist: Victoria Thomas, victoria.thomas.6@us.af.mil.

a) Quote Submission/Delivery: Electronic Submissions are required and shall be received via email by Contracting Specialist: Victoria Thomas, victoria.thomas.6@us.af.mil and Contracting Officer: Erik W.

Owens, erik.owens.8@us.af.mil, no later than 21 September 2023 at 10:00 AM, Central Time.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc), Adobe PDF (.pdf) file, or Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: FA282323Q4035/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. The quoter shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

6) Site Visit/Base Access: There will be a site visit on 14 September 2023 at 10:00 AM CST.

Individuals who are attending will send their full name and date of birth to Victoria Thomas at victoria.thomas.6@us.af.mil by 10:00 AM CST on September 12, 2023. Individuals attending the site visit will need to visit Eglin AFB West Gate Visitors Center on September 14, 2023 to receive base pass.

Site Visit Location:

201 West Eglin Blvd.

Bldg, 380 (Meeting Spot North Side Loading Dock) Eglin AFB, FL 32542

Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments at any time. If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable quoters to revise their quotes. In such cases, the amendment will include an announcement of the new closing date and time. The quoter MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the quote.

Exceptions to Terms and Conditions. The quoter shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

Quote Requirements. The following information at a minimum shall be included with each quote:

1. The name, address, telephone number and email address of the quoting firm’s point of contact

2. Remittance Address, if different from the quoter’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and Unique Entity ID number;

5. Representations/Certifications. Utilizing the provisions attached, (52.212-3 -- Offeror Representations and Certifications – Commercial Products and Commercial Services) quoters mailto:victoria.thomas.6@us.af.mil shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation; and Teaming Agreement information (if applicable): Subcontractor Name, Cage Code, DUNS number. NOTE: If the quoter has their representations and certifications completed in the System for Awards Management, this step will not be required. However, an annotation expressing such completion shall be included on the quotation.

6. Technical. In accordance with FAR 52.212-1(b)(4), Offerors shall provide enough documentation to verify compliance with the required specifications in this notice. Contractors are required to meet and maintain the minimum required qualifications in the Salient Characteristics and the Government reserves the right to request verification at any time throughout the life of this contract.

7. Lead Time (if different than stated above in Delivery Schedule)

Price. The quoter shall submit a firm-fixed priced quote for the entire requirement, a partial quote will not be accepted. The quoter shall provide both the unit price and extended amount (total price) in their quote.

NOTE: Contractor mark-up/profit are not allowable on items purchased via the Tier I contracts.

BASIS FOR AWARD

Pursuant to FAR 13.106-1(a)(2) Best Value will be the Government’s basis for award. The Government considers Price and Technical Acceptability to represent the Best Value. Past Performance record history will be assessed as one of the multiple standards required for a successful quoter to be determined responsible as described in FAR 9.104. By submission of a quote, the quoter accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as detailed above in instructions to offerors, FAR 52.212-1

ADDENDUM.

EVALUATION:

Price. Price will be evaluated for Completeness, Reasonableness and Unbalanced Pricing.

a. Completeness. This element is met when the respondent’s prices are determined complete in accordance with the solicitation instructions.

b. Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As there is a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one quote is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

c. Unbalanced pricing. Quotes will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the quoter explaining variances that appear unbalanced.

Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line items (including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

a) There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quoter; or

b) The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

d. Total Evaluated Price (TEP). This is calculated by multiplying the Government provided estimated quantities by the quoter’s submitted unit prices.

Technical. Items quoted will be evaluated for technical acceptability. Technical acceptability is determined by comparing the item quoted to the technical requirements outlined in this solicitation and any technical references made herein. A decision of technical acceptability will be rendered as such:

Acceptable Conforms to all technical requirements; Considered for Award Unacceptable Does not Conform to all technical requirements; Not Considered for Award

Best Value Determination Quotations will be ranked from lowest total evaluated price (TEP) to highest TEP. The quote with the lowest TEP will then be reviewed to determine if it meets all solicitation requirements. It will then be reviewed for completeness, reasonableness and unbalanced pricing. If the quote with the lowest TEP if found to be complete, reasonable and balanced, it will next be reviewed for technical acceptability. If the lowest priced evaluated quote is found to be technically acceptable, that quote represents the best value for the government and the evaluation process stops at this point. Award may be made to that quoter without further consideration of any other quotes. If needed, this process will be repeated until the lowest priced technically acceptable quote is found. A Contractor Responsibility Determination will be made IAW FAR Subpart 9.1 for the prospective awardee prior to award.

The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.