Solicitation_FA2823-19-Q-4038.pdf

Solicitation Number FA2823-19-Q-4038 Eglin AFB, FL Building 665 CSS Office Furniture

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract for design, furnishing, and installation of new furniture, as well as the moving of existing Government owned furniture to DRMO. In total, the furniture for this requirement will be used to equip one main office, four private offices, one conference room, one secretary area, lobby and kitchen. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

All FAR references are based off of FAC 2019-03 effective 12 July 2019, DPN 20190628 effective 28 June 2018 and AFAC 2018-0525 effective 25 May 2018.

Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA2823-19-Q-4038. The North American Industry Classification System (NAICS) code for this acquisition is 337211, with a small business size standard of 1,000 employees. Please identify your business size in your response based on this standard. This solicitation is a TOTAL SMALL BUSINESS SET ASIDE acquisition, pursuant to FAR 19.5.

Table of Attachments:

Attachment Number

Description Date

1 Provisions and Clauses July 2019 2 Statement of Work July 2019

Relationship between 52.212-1, Instructions to Offerors and Basis for Award

Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Offerors – Commercial Items and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting an offer and is not intended to be all-inclusive. The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, ranking of price, and evaluation of non-price factors.

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION

RISK ELIMINATION.

QUOTE PREPARATION INSTRUCTIONS

Quote Preparation Instructions– This section of the instructions to offeror prescribes the format of the quote. The offeror is required to thoroughly read the Salient Characteristics, and submit documentation in accordance with this solicitation. Offeror shall submit a clear and complete quote, and include only information that is relevant to this acquisition. Complete CLINs 0001 through 0012 in the table below and submit the quote by the closing date. The offeror shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

1) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of a quote, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the quote is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. The offeror may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

2) Period of Acceptance of quote: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of Offers.”

3) Performance Schedule. Product delivery shall occur within 60 days of award date. *Note: The requested delivery date is not later than 60 days after receipt of contract/order. If you are unable to deliver within the requested 60 days, please provide an alternate delivery lead time as an inquiry no later than the closing date for submission of questions/inquires stated below.

4) Delivery/Installation: Furniture Installation/Moving: The contractor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, permits, licenses, transportation, drayage, hoisting, all other aspects of material handling, layout, safety control and regulation compliance to install new furniture as outlined below in this section and the attached SOW. All furniture installed or reassembled shall result in the item operating fully as it was intended to (e.g. hinge/latch mechanisms functioning and shelves bearing weight). The contractor shall be responsible for providing and operating any hoisting equipment needed to move and install the new and existing furniture. Please note that this furniture may be delivered/installed on the second floor of the building, so contractors should prepare accordingly.

All pieces of furniture shall be new, free from defects affecting safety, appearance, durability, and serviceability and in conformance with the specifications. All items shall be "first" quality goods.

Factory "seconds" will not be accepted. All exposed wood surfaces shall be free of splices, loose knots, torn grains, checks, or defects of any kind. Adjacent parts in any piece of furniture shall be closely matched in wood species, color and grain pattern.

5) Questions/Inquiries: The contracting officer and contract specialist listed below is the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00 AM Central Time on August 8, 2019. The decision whether to respond to questions and requests for clarification made after that time will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation. Emails must be received by: Contracting Officer: Natara Olbricht, natara.olbricht@us.af.mil and Contract Specialist: Daniel Gillert, daniel.gillert.1@us.af.mil.

a) Quote Submission/Delivery: Electronic Submissions are required and shall be received via email by Contracting Specialist Daniel Gillert, daniel.gillert.1@us.af.mil, and Contracting Officer Natara Olbricht, natara.olbricht@us.af.mil, no later than August 15, 2019 at 10:00 AM, Central Time.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc), Adobe PDF (.pdf) file, or Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: FA282319Q4038/Company Name/Email X of X (insert number of the email and total number of emails).

https://www.acquisition.gov/

d) File Size. Individual emails shall not exceed 4MB in size. The offeror shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

6) Site Visit/Base Access: Offerors are urged and expected to inspect the site where the work will be performed. An organized site visit has been scheduled for 6 August 2019 at 9:00 AM Central Time.

Participants will meet at Eglin AFB, FL East Gate Visitor’s Center. If directions are needed, please email the Contract Specialist above.

Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable offeror to revise their offers. In such cases, the amendment will include an announcement of the new closing date and time. The offeror MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the Offer.

Exceptions to Terms and Conditions. The offeror shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

Quote Requirements. The following information at a minimum shall be included with each offer:

1. The name, address, telephone number and email address of the offering firm’s point of contact

2. Remittance Address, if different from the offeror’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and DUNS number;

5. Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications – Commercial Items) shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation; and Teaming Agreement information (if applicable): Subcontractor Name, Cage Code, DUNS number. NOTE: If the offeror has their representations and certifications completed in the System for Awards Management, this step will not be required. However, an annotation expressing such completion shall be included on the quotation.

6. Technical. In accordance with FAR 52.212-1(b)(4), Offerors shall provide enough documentation to verify compliance with the required specifications in this notice.

7. Lead Time (if different than stated above in Delivery Schedule)

Price. The offeror shall submit a firm-fixed priced quote for the entire requirement, a partial quote will not be accepted. The offeror shall provide both the unit price and extended amount (total price) in their quote, as seen below. Quote shall include FOB Destination.

CLIN Description QTY UNIT Unit Price Extended Amount

0001 Office Furniture:

See below and Statement of Work for specific items.

1 Lot $ $

TOTAL

All furniture provided shall meet or exceed the following Salient Characteristics:

Group 1: All to be natural wood finishes and matching colors, patterns, and stains.

• 6 each Cubicles - 6’ x 6’ with 42” (min) to 46” (max) high cubicle walls, laminate skins, powered

• 1 each Reception desk - 5’ x 5’ (min) to 6’ x 6’ (max) with 60” (min) to 72” (max) storage credenza

• 2 each Private office executive U-desk setup with hutch, wardrobe, bookcase

• 2 each Private office U-desk setups with suspended glass modesty panels and open metal frame leg, hutches, wardrobes, bookcases

• 1 each conference table - 45” x 153” (min) to 48” x 156” (max), panel bases, two recessed power modules

• 1 each Powered panel privacy wall – 18’6”, 81” (min) to 86” (max) high laminate panels

Group 2: All to be matching colors, patterns, and stains.

• 1 each Bar height table - 30” (min) to 35” (max)

• 3 each Armless stools – bar table height

• 2 each Round tables - 36” (min) to 40” (max)

Group 3: Black

• 2 each Five high vertical files

Group 4: Must be all black including the legs.

• 22 each Upholstered guest chairs with arms

• 21 each Synchro-tilt task chairs, upholstered, adjustable arms, lumbar

BASIS FOR AWARD

Pursuant to FAR 13.106-1(a)(2) price alone will be the Government’s basis for award. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as detailed above in instructions to offerors, FAR 52.212-1 ADDENDUM.

EVALUATION:

Price. Price will be evaluated for Completeness and Reasonableness.

a. Completeness. This element is met when the respondent’s prices are determined complete in accordance with the solicitation instructions.

b. Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As there is a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one offer is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

c. Total Evaluated Price (TEP). This is calculated by multiplying the Government provided estimated quantities by the offeror’s submitted unit prices.

d. If the lowest priced evaluated offer is found to be technically acceptable, that offer represents the best value for the government and the evaluation process stops at this point. Award may be made to that offeror without further consideration of any other offers.