Attachment_2__SOW_Building_665_Rev_1.pdf

Statement of Work (SOW) Furniture Bldg 665

July 2019 Revision 1

Design / Supply / Removal / Installation:

A) Scope: The 96th Civil Engineering Squadron at Eglin Air Force Base has a need for the design, furnishing, and installation of new furniture, as well as the moving of existing Government owned furniture to DRMO. In total, the furniture for this requirement will be used to equip one main office, four private offices, one conference room, one secretary area, lobby and kitchen. All manufactures shall certify in writing that all furnishings and equipment meets the warranty requirements and the specifications stated. All items, including case goods, tables, and chairs, shall carry a standard commercial warranty against product defect or poor workmanship. The manufacturer will repair or replace all items found defective at no cost to the government.

B) Supply: The contractor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, permits, licenses, transportation, drayage, hoisting, all other aspects of material handling, layout, safety control and regulation compliance to provide the required furniture, as outlined below in this section.

All pieces of furniture shall be new, free from defects affecting safety, appearance, durability, and serviceability and in conformance with the specifications. All items shall be "first" quality goods. Factory "seconds" will not be accepted. All exposed wood surfaces shall be free of splices, loose knots, torn grains, checks, or defects of any kind. Adjacent parts in any piece of furniture shall be closely matched in wood species, color and grain pattern.

C) Specification requirements:

Group 1: All to be natural wood finishes and matching colors, patterns, and stains.

• 6 each Cubicles - 6’ x 6’ with 42” (min) to 46” (max) high cubicle walls, laminate skins, 42” corners, 30” deep one side, B/F/F and F/F storage pedestals, 4 receptacles

• 1 each L-shaped Reception desk – 5’6” by 6’0”; counter on top of both sides, laminate skins

• 1 each Credenza with hutch - hutch to have glass doors – 72”

• 2 each Private office executive U-desk setup with hutch, laminate skins, wardrobe, bookcase

• 2 each Private office U-desk setups with suspended glass modesty panels and open metal frame leg, laminate skins, hutches, wardrobes, bookcases

• 1 each conference table - 48” x 156” (limited space), laminate skins, black metal, panel bases, two recessed power modules, including 2 ports with USB and HDMI.

• 1 each Powered panel privacy wall – 18’6”, 81” high laminate panels, powered wall to have door;

72” surface with storage cabinet below; wing panels for support

Group 2: All to be matching colors, patterns, and stains.

• 1 each Bar height table - 36” square

• 3 each Armless stools – bar table height

• 3 each Round tables - 36” (min) to 40” (max)

Group 3: Black

• 2 each Five high vertical files – letter size

Group 4: Must be all black including the legs.

• 22 each Upholstered guest chairs with arms – minimum of Grade 2 vinyl

• 21 each Synchro-tilt task chairs, upholstered, adjustable arms, lumbar minimum of Grade 2 vinyl

D) Removal: The contractor is responsible for determining the most efficient way to remove the material from the building. In accordance with the performance schedule. The contractor shall establish a movement plan to take material out of the facility in the same day it is removed from the work area and to the DLA Disposition site on Eglin AFB in accordance with the contractor’s pre-coordinated drop off appointment(s).

A refuse container may be provided by DLA to dispose of dismantled modular furniture components bound for landfill. Refuse container must be utilized within one day of placement at work location and once filled, will be hauled off by DLA. All metal cabinets must be turned in to DLA in accordance with DLA guidelines.

The contractor shall be required to dispose of the items at the DLA Disposition Services on Eglin AFB (formerly known DRMO). In order for the contractor to turn in existing furniture to DLA Disposition Services, the Government will need to schedule a turn-in in accordance with the contractor’s submitted schedule. Scheduling of a turn in cannot be completed at the last minute, usually turn-ins require at least 30 days for availability. The contractor shall coordinate with the Government with sufficient notice so that the delivery and installation of the new furniture is not delayed due to the fact that the removal of the existing furniture was not coordinated properly. Scheduling a turn in can be completed at http://www.dla.mil/dispositionservices by going ‘Schedule a Turn-In Appointment’ under Helpful Link.

The availability calendar is also available for viewing at this location.

E) Electrical: The contractor shall provide, with their quote, technical solution for all electrical work to be completed by a licensed electrician. A letter of intent shall be submitted if solution is to sub-contract electrical work to another firm.

(1) The contractor shall provide professional electrical services to disconnect the existing furniture and connect the new furniture to the building’s electrical system. The electrician provided by the contractor shall be a licensed electrical contractor.

•Connect (3) above ceiling feeds to existing electrical junction boxes.

• Power to be connected in ceiling if within 6 linear feet from power pole to the junction box. If power does not exist within 6 feet, the client will be responsible for securing power access for the furniture hook up.

Inclusions:

• Inspections and Job Supervision

• Reuse existing electrical

• Site cleanup of electrical waste

Exclusions:

• Electrical panels and breakers

• Modular furniture

• Cutting and patching of sheetrock, concrete and grid ceilings

(2) The contractor is responsible for any and all electrical work and conformance with NEC, Base Specifications, and Manufacturer’s instructions when supplying building power to furniture power pole http://www.dla.mil/dispositionservices whips. The Government will not provide any support for electrical hook up at the whip. All electrical work shall be contractor provided through a licensed electrician with end result being 100 percent compliance with all NEC, Base Specifications, and Manufacturer’s instructions without regard to state of each work station upon start of the performance. The sole responsibility of the contractor is to hook up furniture outlets from the existing electrical points at the whip or distribution point within 5 ft of the desired location.

(3) All electrical work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

(4) During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, glue, outline or imaging on any furniture or building materials. The contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

F) Timeframe: The contractor shall provide, with their quote, a schedule which includes plan to execute design and installation services within a period of performance not to exceed (60) calendar days from date of award. The schedule shall include lead times and approximate milestone dates for each phase of project.

G) Description of Services:

• Coordination and management of equipment and personnel to dismantle, remove, and dispose of all existing furniture and all new product, equipment and people required to create, deliver and install new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

• The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to dismantle, remove, and dispose of all existing furniture and to provide and install systems and modular furniture.

• Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for performance of duties in this Statement of Work (SOW). Refer to the National Electric Code Book Article 90.1(A),90.1(B)

• The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

• The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

• The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

• The contractor shall provide customer service during normal duty hours, 0700-1600 hours, Monday through Friday; except for federal holidays.

• Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

• When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

• Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

• Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

• The contractor shall be responsible for storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule required by section F of this SOW.

H) Installation and Removal Services:

• The contractor shall provide all services, materials, and transportation required to include removal of the proposed systems furniture and demountable walls.

• Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor. After installation and prior to acceptance, if an item is identified as damaged, the contractor shall replace the damaged produce with new, undamaged product.

• Services shall include removal of all packing materials, including straping, foam inserts, tape, staples, and wooden or metal support pallets from installation.

• All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

I) Inspection/Acceptance Checklist:

• A post-installation walkthrough for this project shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager and Contracting POC(s).

• All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

• A final walk through for each “installation area” will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

• Upon completion of all contract requirements for all installation areas, the contractor shall submit to the Government Acceptor documentation of completed punch list items. The contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

https://wawf.eb.mil/

J) Base/Installation Specifics

All commercial trucks must enter through Eglin AFB Commercial Gate off FL Hwy 85 at intersection of West College Blvd, for inspection. In accordance with Installation (96 TW/SFS) Visitor Control Center;

base entry procedures must adhere to delivery vehicle process requirements mandated by Wing. Vehicles are subject to inspection. To obtain a base pass from Visitors Center, driver will require:

Current Vehicle Registration

• Current Proof of Insurance

• Valid and current Driver's License for driver

• Valid and current Driver's License or other State Identification for any passenger(s) in vehicle.

• Base Pass Letter from Contracting Officer with contract number, and individuals requiring base access. Base pass request must be submitted to Contracting Officer at least 10 days prior to scheduled delivery and include names and driver’s license number of each individual requiring base access. Request shall also include anticipated installation timeframe for this project.

Gate Procedures:

• Once at Eglin AFB Commercial Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave initial inspection area, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

Personnel must provide the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID/Visitors Center.

Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.