Combined_Solicitation_Synopsis_FA2823-19-Q-4023.pdf

Solicitation Number FA2823-19-Q-4023 Towable Stump Grinder

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract as a result of this solicitation for one (1) towable stump grinder at Eglin AFB, Florida. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

All FAR references are based off of FAC 2019-02, Effective 12 July 2019.

Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA2823- 19-Q-4023. This acquisition is for brand name or equal. The North American Industry Classification System (NAICS) code for this acquisition is 333120, with a small business size standard of 1250 employees. Please identify your business size in your response based on this standard. This solicitation, and any resulting award, is being conducted as a Total Small Business Set-Aside acquisition, pursuant to FAR 19.502-2.

Table of Attachments:

Attachment Number

Description Date

1 Provisions and Clauses 26 June 2019

Relationship between 52.212-1, Instructions to Offerors and Basis for Award Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Offerors – Commercial Items and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting an offer and is not intended to be all-inclusive. The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, ranking of price, and evaluation of non-price factors.

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION RISK

ELIMINATION.

QUOTE PREPARATION INSTRUCTIONS

Quote Preparation Instructions– This section of the instructions to offeror prescribes the format of the quote. The offeror is required to thoroughly read the Salient Characteristics, and submit documentation in accordance with this solicitation. Offeror shall submit a clear and complete quote, and include only information that is relevant to this acquisition. Complete CLIN 0001 in the table below and submit the quote by the closing date. The offeror shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

1) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of a quote, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the quote is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. The offeror may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

2) Period of Acceptance of quote: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of Offers.”

3) Delivery Schedule. Product delivery shall occur within 60 days of award date. *Note: The requested delivery date is not later than 60 days after receipt of contract/order. If you are unable to deliver within the requested 60 days, please provide an alternate delivery lead time as an inquiry no later than the closing date for submission of questions/inquires stated below.

4) Questions/Inquiries: The contracting officer and contract specialist listed below is the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00 AM Central Time on

July 25, 2019. The decision whether to respond to questions and requests for clarification made after 10:00 AM Central Time on July 25, 2019, will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation. Emails must be received by: Contracting Officer: Natara Olbricht, natara.olbricht@us.af.mil and Contract Specialist:

Desiree Hernandez, desiree.hernandez.2@us.af.mil.

a) Quote Submission/Delivery: Electronic Submissions are required and shall be received via email by Contracting Specialist Desiree Hernandez, desiree.hernandez.2@us.af.mil, and Contracting Officer Natara Olbricht, natara.olbricht@us.af.mil, no later than July 31, 2019 at 10:00 AM, Central Time.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc), Adobe PDF (.pdf) file, or Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows: Subject:

FA282319Q4023/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. The offeror shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable offeror to revise their offers. In such cases, the amendment will include an announcement of the new closing date and time. The offeror MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the Offer.

Exceptions to Terms and Conditions. The offeror shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

Quote Requirements. The following information at a minimum shall be included with each offer:

1. The name, address, telephone number and email address of the offering firm’s point of contact

2. Remittance Address, if different from the offeror’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and DUNS number;

5. Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications – Commercial Items) shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation; and Teaming Agreement information (if applicable): Subcontractor Name, Cage Code, DUNS number. NOTE: If the offeror has their representations and certifications completed in the System for Awards Management, this step will not be required. However, an annotation expressing such completion shall be included on the quotation.

6. Technical. In accordance with FAR 52.212-1(b)(4), Offerors shall provide enough documentation to verify compliance with the required specifications in this notice.

7. Lead Time (if different than stated above in Delivery Schedule)

Price. The offeror shall submit a firm-fixed priced quote for the entire requirement, a partial quote will not be accepted. The offeror shall provide both the unit price and extended amount (total price) in their quote, as seen below. Quote shall include FOB Destination.

CLIN Description QTY UNIT Unit Price Extended Amount

0001 Towable Stump Grinder

1 Each $ $

TOTAL

*Brand Name or Equal in accordance with the salient characteristics provided below.

52.211-6 -- Brand Name or Equal As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of Provision)

Bandit 3100 Towable Stump Grinder with the following minimum salient characteristics:

• A minimum of a 5,000 pound capacity tongue jack with a minimum of 15” of travel and foot pad.

• A minimum of a 25.5 gal steel fuel tank with site gauge and drain plug.

• A 27 gallon hydraulic tank with site gage and magnetic drain plug.

• A swing out operators console with rubber curtain, Lexan window and manual controls for all grinding functions.

• Minimum of a 60” inch telescoping tongue and transport lock

• Minimum spec of have a 1000cc battery.

• Minimum spec of an electric brake system.

• Minimum spec of a travel support chock block and hitch pin and cutter head lock pin.

• The engine must be a Kohler, minimum of a 122 horsepower Diesel engine Tier-4

• Minimum spec of a belt driven 31” diameter x 1 ½ thick cutter wheel with 44 carbide teeth.

• Minimum spec of cutting swing is 80 inches, depth is 27 inches and height is 31 inches

• Single axel 7000 lbs. min capacity

• 16” 8 bolt tires

BASIS FOR AWARD

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/11.htm#P88_12516

Pursuant to FAR 13.106-1(a)(2) price alone will be the Government’s basis for award. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as detailed above in instructions to offerors, FAR 52.212-1

ADDENDUM.

EVALUATION:

Price. Price will be evaluated for Completeness and Reasonableness.

a. Completeness. This element is met when the respondent’s prices are determined complete in accordance with the solicitation instructions.

b. Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As there is a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106- 3(a)(1). In the event that only one offer is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

c. Total Evaluated Price (TEP). This is calculated by multiplying the Government provided estimated quantities by the offeror’s submitted unit prices.

d. If the lowest priced evaluated offer is found to be technically acceptable, that offer represents the best value for the government and the evaluation process stops at this point. Award may be made to that offeror without further consideration.