FA2823-17-R-4024-0002_QAS_v3_-_Q16.docx

FA2823-17-R-4024, Amendment 0002

Exhaust Hoods and Ducts Cleaning Service Questions and Answers

1. Q: Who is the incumbent and what is the current contract number for this effort?

A: O.M.U.P. Enterprises LLC, for contract number FA2823-13-C-4001.

2. Q: Are cleanings conducts on an annual, semi-annual, monthly basis?

A: Cleanings are conducted in accordance with appendix 2 of the Performance Work Statement (PWS) ‘Estimated Workload Data’. Reference the ‘frequency legend’ located at the bottom of Appendix 2.

3. Q: Will the cleaning schedule be set by the government?

A: No, reference PWS, Paragraphs: 1.6.2 Specific Tasks; 2.3.1. 100 Percent Inspection; and 4.1. Hours of Operation. At time of award, the contractor will receive contact information for facility managers

4. Q: Will there be major and minor CLINS for repairs?

A: No, reference the solicitation for CLIN structure. Contractors are not required to perform major repairs (unless the repair is determined to be the result of contractor negligence), but rather to clean, inspect, perform recurring preventative maintenance, and to report the need for repairs. Reference PWS paragraphs 1.1.1, 1.2, and all subparagraphs under 1.6.

5. Q: Will the contractor be responsible for repairing normal wear a tear items on the systems?

A: Reference response above to question #4.

6. Q: Is the caulking around the system the contractor’s responsibility?

A: No, the Government is responsible for the repair unless it is determined to be caused by contractor negligence, reference PWS section 1.6.1.

7. Q: At the Burger King location bldg. 1765, is there a broiler at the far end of the system?

A: Yes.

8. Q: Is the contractor responsible for opening the access panels to clean the ducts?

A: Yes, the contractor shall clean down to bare metal in compliance with NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operation, OSHA and other local, state, and federal rules and procedures. Reference PWS paragraphs: 1.2, 1.6.1, 1.6.2, and 1.6.4.

9. Q: What are the hours of operation for each facility?

A: Reference PWS paragraph section 4.1, Normal hours of operation for facilities under this contract vary due to the usage and services provided. The contractor shall coordinate with facility managers to obtain the information needed to schedule required services.

10. Q: Does it matter to the government what time of day the systems are cleaned?

A: Yes, Reference PWS paragraph 4.1, Normal hours of operation for facilities under this contract vary due to the usage and services provided. Work shall be accomplished before or after facility operations. As stated in the PWS, the contractor shall coordinate with facility managers to schedule required services.

11. Q: Does crew size matter?

A: No, this acquisition is a performance based service acquisition (PBSA), firm-fixed price contract.

12. Q: Is the Fire Department on site during each cleaning?

A: The Eglin Fire Department is the local fire department with jurisdiction. They are the inspection authority and determine Pass/Fail and will sign off the inspection log prior to acceptance of work performed. Reference PWS paragraph 2.3.1, the Fire Department will not be present for the cleaning but will conduct the inspection once the cleaning is complete. Note: the Fire Department is available 24 hours a day, 7 days a week.

13. Q: Will the contractor be kicked out of a facility based on events and on-goings of the facility for the evening?

A: The contractor will work directly with the facility manager to schedule cleanings, Reference PWS paragraph 1.6.2, the contractor’s schedule must be coordinated with all facility managers each month and approved by the COR within five (5) business days of the month services are to be provided. If the contractor is asked to leave a facility after receipt of approved schedule, and not able to perform services, the contractor shall notify the COR. However, reference PWS paragraph 1.9, Cancellation of Requests. The Government reserves the right to cancel a request within eight (8) working hours of the required date and time.

14. Q: How are the frequencies of the cleanings determined?

A: Eglin AFB Fire Department determines the frequency in compliance with NFPA 96, these frequencies are listed in PWS, Appendix 2.

15. Are there any special considerations that need to be given to the filter systems?

A: Yes, Building 1362 has a glass filter in which the contractor shall use caution when cleaning to avoid breaking the glass

16. Q: Is the above mentioned (Response to Q #14) glass filter a UV system?

A: No, Bldg 1362 glass filter is not part of a UV system.

17. Q: What is the farthest location the contractor should expect to travel to the outlying areas mentioned in the solicitation?

A: Performance of these services requires contractor travel up to an estimated 20 miles from Eglin Air Force Base main to the farthest outlying area included in The PWS.

18. Q: At the various locations we attended during the site visit, we spoke about the different types of grease filters used at each location. At the dining hall, for example, the filters over the stove hoods were by different manufacturers, and I believe one may have been missing. Please confirm that we are directed to simply report this information the Government (via notation on our cleaning/inspection report submittals) and are not responsible for any other corrective actions.

A: Correct. The contractor is not responsible for missing filters and shall report findings of this nature to the Government.

19. Q: We understand all work is to be completed before or after the normal work day. As the hours of operation vary due to the usage and services provided by each facility under this contract, please provide a scheduling time frame (i.e., each facility’s hours of operation), so a proper work schedule can be created.

A: Reference above response to question #9

20. Q: We were informed during the site visit that the Joint Fighter Dining Hall has glass panel duct liners. Please provide the manufacturer’s recommended cleaning products and/or procedures to avoid damaging the liners.

A: specific requested information is not available. Please reference response to question #11 above.

21. Q: To ensure all bidders are basing their estimates on the same information, please provide a copy of the current contract award documents (as permitted by the Freedom of Information Act).

A: Proper, regulatory instructions for submitting a Freedom of Information Act (FOIA) must be followed in order to obtain the requested information.