SRI_Tower_PWS_-_2015-08-10_attach_4.pdf

PERFORMANCE WORK STATEMENT

Santa Rosa Island (SRI) Tower Inspection, Maintenance and Repair

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. The contractor shall provide inspection, maintenance, and repair on the SRI Tower. This includes scheduled periodic maintenance, unscheduled maintenance actions, and maintenance needed/noticed due to inspections. These maintenance actions should combine together to not only maintain the tower in an operational condition but should also improve some of the tower systems as they exist today. These events will need to be assumed as a full time manning requirement. A contractor representative shall be on site during the core hours of the Eglin range.

1.1.1. Elevator/Tower Periodic Maintenance Actions

1.1.1.1. The contractor shall perform periodic maintenance actions. The contractor shall perform all periodic maintenance actions listed in the Unscheduled, 30 day, 90 day, 365 day (1 year), and 1095 day (3 years).

1.1.1.2. Maintenance actions listed as 365 day (1 year) and 1095 day (3 years) shall be accomplished by contractor upon contract award. 1 year and 3 year actions shall be accomplished every 1 year and 3 years thereafter.

Unscheduled Maintenance (More often than 30 days and some actions are driven by weather conditions)

Check for moisture in electrical and control panels and plug the source if moisture is found. This is required after every thunder storm.

Lubricate gate locks and switches.

Remove water in EA (equipment area) collecting as a result of pod leaks.

Check lights and replace burned out bulbs Observe for rusted areas to be cleaned and resurfaced as needed Suggest improvements to reduce costs/dangers to known issues.

30 Day Maintenance

Check hydraulic fluid level, top off if required Check all areas for evidence of hydraulic leaks, tighten fittings Check telephone operation (Notify emergency services first) Paint repair to rusted area/components Inspect the eight (8) buss bars and collectors on the tower and clean if

1261895133C Typewritten Text Attachment 4 RFP: FA2823-15-R-0001 corroded or replace if required. (Turn power off) Coat cleaned or replaced collector shoes with NO-OX-ID “A SPECIAL.”

Check electrical connections for corrosion and clean if necessary.

Check for moisture in electrical and control panels and plug the source if moisture is found.

Check nitrogen charge in fire system, replace if damaged Replace desiccant bags in electrical panels

90 Day Maintenance

Clean and grease vertical climbing rails with environmentally friendly grease Inspect the elevator system for unusually noisy operation Clean and lubricate pod drive areas with AMSOIL GXC environmentally friendly grease Check personnel area fire extinguisher for indicator in green area Check operations and condition of doors including emergency exit Lubricate door hinges and escape door hinges in tower Check pod chain condition and change if wear is apparent Wipe down the fire suppression tank with hydraulic oil or light grade environmentally friendly oil.

Check drive pods for evidence of wear and repair/replace if needed Inspect elevator shaft pit and remove debris

365 Day Maintenance (1 year)

Check vertical rail alignment and perform alignment correction if needed Change filters in hydraulic circuit Inspect wear on power and control contact shoes and replace if worn heavily Check fire extinguisher system (through licensed agency) Check operation of E-Stop controls Test brakes capacity to hold against full “down” drive pressure Inspect bolt tightness in climbing rail bolts (both ½” and ¾”) and drive pods and tighten if needed Lubricate core ring cables with environmentally friendly grease

Inspect core ring cables and replace if needed Check hydraulic pressure (up and down) and charge pressure Lubricate U-joints Run acceptance test except the overload test Complete annual elevator certification through licensed agency (post in elevator)

1095 Day Maintenance (3 Years)

Change hydraulic fluid if testing shows it is in need Change oil in gearboxes. Visually inspect oil condition for contaminants.

Replace cam followers if wear is apparent Perform overload test part of the acceptance test

1.1.2. Tower Subsystem Maintenance Actions

1.1.2.1 The contractor shall provide subsystem maintenance action. There are several subsystems within the tower that need periodic maintenance actions. These include the Elevator, Electrical buss system for elevator, Lights in elevator system, Fire protection in elevator (must provide licensed labor to check, repair and keep operational), Tower structure (must be capable of properly checking corrosion, torque, and tightness on bolts as well as cable tensions; requires climbing), Doors in elevator system, Elevator pit electrical and climbing rails and springs, Canopy corrosion control (less canvas), and the Movable Exterior Test Platform (METP) corrosion control. When scheduled or unscheduled maintenance or repairs to these systems require licensed maintenance actions, contractor will arrange the maintenance and oversee the performance.

1.1.3. Unscheduled Maintenance Actions

1.1.3.1. The contractor shall provide unscheduled maintenance actions as necessary. These actions are anticipated to be drive system repairs to the elevator or control module repair/replacement in the controls to the elevator. The contractor shall maintain the elevator pit and provide periodic lubrication and preventive maintenance to lessen, reduce or prevent any further deterioration of the METP and canopy due to weather and exposure.

1.2. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND

AUTHORITY. IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During Crisis) and aforementioned Air Force implementation, unless otherwise directed by an authorized government representative, it is determined that services as identified in this PWS are NOT essential for performance during a crisis.

1.2.1. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD) CONTRACTOR SERVICES

DURING CRISIS. All services to be performed under the contract have been determined to be non-essential for performance during crisis; however, some services may be required to support an activation, exercise of contingency plans outside the normal duty hours, or crisis. The Base may be closed because of security problems or other events. Should one of these situations occur, the CO would determine services required during the crisis. Unless otherwise notified by the government the contractor should listen to or watch one of the local television or radio stations for notification of a possible base closure.

2. SERVICES SUMMARY.

Performance Objective PWS paragraph Performance Threshold SS-1 Elevator maintenance 1.1.1.1. Elevator non-operational no more than 10% of the time due to maintenance issues

SS-2 Tower Subsystems 1.1.2.1. Subsystems non-operational no more than 10% of the time due to maintenance issues

SS-4 Unscheduled maintenance actions 1.1.3.1. Any problems remediated no later than 30 days after scheduled

3. Bench stock components for use of contract.

DESCRIPTION P/N QTY

Spring Tension Plate EL263 17 Chain Tensioner Plate EL264 12 Chain Tensioner Springs EL267 76 Plate Back EL261 7 Chain Adjustment Bushing EL266 8 Machined Shoulder Bolts 24 Bolt, Flat Head CSK 10 Drive Chain 6 SKF Bearings 61916 8 Washers EL186 10 Keys for Drive & Idler Sprocket EL199 16 Round Cover Plates for Idler/Drive Sprockets

Timken Bearings 42687 8 Timken Race 42620 8 Timken Seals 417181 2 120-12 Sprockets EL114 3 120-12 Sprockets – Machined EL114 17 Splined Drive Shaft End Piece EL227 1 Hydraulic Filters Schroeder K25 10

Hydraulic Biodegradable Oil 5-gal

Food Grade Grease 5-gal 1 No-Ox 1-gal 1 Radial Oil Seals 11 Drive Mount Weldment EL233 1 Hydraulic Pump 1 Spacer EL145 4 Call Box Network Module 1734-ADN 2 Call Box Input Card 1734-IB4 4 Call Box Output Card 1734-OB4E 4 480V Motor Contactor 2 480V Motor Protector 3 GFCI Plug 1 Pressure Control Pilot 2 Elevator Door Solenoid 3 Tower Door Switches N21 6 Tower Door Switches N22 2 Tower Lock Boxes 4 Relay Base (Circular) 2 Relay (Circular) 4 Relay Base (Blade) 1 *dated current as of 16 APR 15

4. General Information

4.1. CONTRACTOR PERSONNEL.

4.1.1. Contractor personnel shall present a neat appearance and be easily recognized. This will be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges containing the company name and the employee's picture and name.

4.1.2. The contractor shall ensure that employees have the following current and valid professional certifications before starting work. Independent inspectors and quality control personnel shall meet the requirements of ASME QEI-1, Standard for the Qualifications of Elevator Inspectors, 1993. They shall possess a Certificate of Accreditation from a certifying ASME (American Society of Mechanical Engineers) organization or a State of Florida Certificate of Competency for elevator/escalator maintenance.

4.2. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with ASME A17 and other applicable standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 2, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints. The contractor shall provide a copy of the Quality Control Plan to the contracting officer for acceptance two weeks prior to the contract start date. The contracting officer shall then notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the contracting officer prior to the performance of any work on this contract.

4.3. QUALITY ASSURANCE. The government will evaluate the contractor's performance in accordance with the Quality Assurance Surveillance Plan for this contract.

4.3.1. Performance Evaluation Meetings. The contract manager shall meet as needed with the QA and the contracting officer during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the contracting officer. The written minutes of these meetings shall be recorded in the contract and signed by the contractor's manager, contracting officer or contract administrator. The contractor shall submit a statement to the Contracting Officer, in writing, outlining any areas of non-concurrence within 10 calendar days of receipt of the signed minutes.

4.4. KEY CONTROL. If requested by the Contracting Officer, the contractor shall provide copies of independent inspection service keys, firemen's service key, equipment room keys and light access key.

The government will reimburse the contractor under the parts line item for any keys provided.

4.5. SECURITY REQUIREMENTS. Vehicle passes must be obtained from the Security Police if needed.

Vehicles shall be identified with legible lettering or removable magnetized plastic or rubberized placards, which include the company name. Vehicles shall be operated on base in accordance with Base Traffic Regulations and if radio equipped, compliance with Base Radio Frequency Regulations will be necessary.

4.6 HOURS OF OPERATION.

4.6.1. Normal Hours. The contractor shall provide routine service Monday through Friday between the hours of 7:00 A.M. and 3:00 P.M. to coincide with Eglin Test and Training Complex (ETTC) O&M Contractors work hours assigned to A-13B test site. Operations outside these hours shall be approved by the QA.

4.6.2. Recognized Holidays. The contractor is not required to provide service except urgent or emergency repairs on holidays recognized by Eglin AFB. These holidays are normally the following:

New Year's Day; Martin Luther King Day; Columbus Day; Washington's Birthday; Veteran's Day;

Memorial Day; Labor Day; Independence Day; Thanksgiving and Christmas Day.

4.7. ENVIRONMENTAL AND HAZARDOUS MATERIALS HANDLING.

4.7.1. Environmental Compliance. The contractor shall comply with all federal, State of Florida, or local laws and regulations, as well as Air Force regulations and operating procedures to include all permit conditions. If at any time, an authorized environmental representative feels that regulatory requirements listed above are not being followed, the representative reserves the right to notify the contracting officer to direct corrective action.

4.7.2. Coordination and Notification of Environmental Issues. The contractor shall be responsible for notifying the QA to coordinate environmental issues with the Environmental Management Directorate (EM). This includes, but is not limited to, the need for processing of AF Form 813, Request for Environmental Impact Analysis, or any activity involving the purchase, use, transportation, disposal, or treatment of potentially hazardous materials or hazardous wastes. Contractor or subcontractors shall be responsible for notifying the QA of any action or event which either results in or may result in adverse environmental effects or that has a potential for controversy.

4.7.3. Submittal Data: After contract award and prior to commencement of work, the contractor shall submit Material Safety Data Sheets (MSDS) for all potentially hazardous materials or ozone depleting chemicals (ODC). Applicable materials include, but are not limited to paints, stains, varnishes, thinners, solvents, and refrigerants. Contractor must receive approval from the contracting officer and the Environmental Management Pollution Prevention Branch (AAC/EMCP) prior to the use of any hazardous materials. Products must not contain Class I ODC such as trichloroethane. Should the contractor later desire to use different or additional materials, MSDS's shall be submitted for approval in the same manner as outlined above.

4.7.4. Environmental Training: In accordance with 29 CFR 1910.1200, the contractor shall have a Hazard Communication Program. Certification of hazard communication training shall be forwarded to the contracting officer within 10 days after contract start date. Certification of training shall be updated annually, or as required. The contractor shall ensure that all efforts are made to prevent or minimize exposure, of any persons, to health hazards during the performance of work under this contract. The contractor shall ensure the availability and use of appropriate personnel protective equipment.

4.7.5. Liability: Contractor shall assume liability for acts of omission in regard to compliance with federal, state and local environmental statutes, regulations and applicable guidelines, including but not limited to fines or penalties associated with enforcement actions and costs of environmental restoration (removal actions, remedial actions, and corrective actions). Contractor and any subcontractors shall assume liability in the event that their actions result in the release of any hazardous substance to air, soils, surface water, or ground water. Contractor and any subcontractors shall be responsible for all documentation, reporting, assessment, and remedial action requirements associated with such release and any resulting contamination. The government reserves the right to initiate and complete all cleanup actions. This does not alter or amend the contractor's liability for the site cleanup. The contractor or subcontractor shall reimburse the government for all costs associated with the cleanup.

4.7.6. Hazardous Materials/Waste: The contractor shall adhere to the provisions of the Eglin Hazardous Materials Management Control Program. The 96th Medical Group Bio-environmental Engineering Services identifies hazardous materials such as paints, pesticides, thinners, cleaners and refrigerants are identified as such. He shall bring on base only the minimum quantities required for the job to be accomplished. Storage of hazardous material on base is not authorized.

4.7.7. Prohibitions: Unless otherwise approved in writing by EMC, the contractor shall not procure or use:

4.7.7.1. Lead based paints containing .5 percent or greater, by weight, of lead.

4.7.7.2. Paints, paint thinners, solvents or strippers with 3.5 pounds per gallon or more volatile organic compound content.

4.7.8. The contractor shall secure, minimize and maintain in excellent condition; all hazardous materials and containers throughout transport and use at all time. The contractor shall maintain, open, mix or otherwise prepare only the minimum quantities necessary to complete an assigned job. Empty containers shall be controlled and properly disposed of as a contractor responsibility.

4.7.9. Spills: All spills shall be reported to the Eglin Command Post at 911 as well as to the contracting officer or QA. Information to be provided includes spill location, type of material, and estimated amount. The contractor shall have absorbent materials and containers on hand, at all times, to contain up to 100-gallon spills. For spills/releases beyond internal capability, the contractor must request immediate emergency response support from the base Fire Department.

4.7.10. Asbestos/Lead: If suspected asbestos or lead based paint containing materials are encountered when performing any work under this contract, the contractor shall immediately stop work and notify the contracting officer or QA. Work will resume only after the area has been cleared by testing or by a certified government inspector.

4.7.11. Disposal: The contractor shall dispose of all wastes off the Eglin AFB Reservation at an authorized disposal site.

4.8. REPLACEMENT PARTS

4.8.1 During the maintenance of the tower, it is inevitable that replacement parts will be required. It is impossible to predict the parts to be replaced so it is impossible to predict the cost of replacement parts. For this reason, the contractor will have the Air Force to work closely with them on this issue, when and if it comes up, to reimburse the contractor for the replacement parts used. Approval to acquire the parts will be sought by the contractor from Air Force personnel prior to ordering of the part.

If the contractor does not get approval to acquire the spare part, they will not order it/them.

4.9 Contractor Manpower Reporting Application (eCMRA)

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure data collection site (i.e. Contract Manpower Reporting Application). The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the above eCMRA help desk.

http://www.ecmra.mil/

Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the CMRA link at http://ecmra.mil.

5. APPENDIX

5.1 Responsible Party Breakdown

Topic Responsible Party

• Stairwell Lights Contractor

• Fire Protection (Elevator) Contractor

• Tower Structure Contractor

• Doors in Elevator System Contractor

• Elevator Pit (Electric and Climbing Rails, Springs) Contractor

• METP Corrosion Control Contractor

• Elevator Assembly and Systems Contractor

• Electrical (Buss system for Elevator) Contractor

• Lights in Elevator System Contractor http://ecmra.mil/