Fitness Equipment Maintenance Services_Performance Work Statement (PWS)_05132025.pdf

Performance Work Statement (PWS) Solicitation No. FA2816-25-x-xxxx Fitness Equipment Maintenance and Repair Services

PERFORMANCE WORK STATEMENT (PWS)

FOR

FITNESS EQUIPMENT MAINTANCE AND

REPAIR SERVICES

LOS ANGELES AIR FORCE BASE

EL SEGUNDO, CALIFORNIA

REVISION CONTROL

Revision Number Date Remarks

Basic 3/14/2025 This is the initial publication of the Fitness Equipment Maintenance and Repair Services Performance Work Statement (PWS).

Coordination:

SIGNATURE IS NOT REQUIRED IN ACCORDANCE WITH DAFI 63-138, PARGRAPGH 2.11.

Services Acquisition Lead (SAL)

Quality Assurance Program Coordinator (QAPC)

Contracting Officer (CO)

SIGNATURE IS NOT REQUIRED IN ACCORDANCE WITH DAFI 63-138, PARGRAPGH 2.5.

Services Acquisition Decision Authority (SADA) https://static.e-publishing.af.mil/production/1/saf_aq/publication/dafi63-138/dafi63-138.pdf https://static.e-publishing.af.mil/production/1/saf_aq/publication/dafi63-138/dafi63-138.pdf

Table of Contents

1. Description of Service

1.1. Basic Services

1.2. Maintenance – Los Angles Air Force Base (CLIN X001)

1.3. Maintenance – Fort Mac Arthur (CLIN X002)

1.4. Servicing (CLIN X003)

2. Performance Evaluation

3. Government Furnished Property

3.1. Facilities

3.2. Equipment

3.3. Government-Furnished Services

3.4. Forms and Publications

4. Contractor Employees

4.1. Hours of Operation

4.2. Phase Out

5. APPENDICES

Appendix A – Definitions Appendix B – Preventative Checklist Appendix C – Applicable Publications and Forms Appendix D – Integrated Defense Plan (IDP)

1. Description of Service The Contractor shall furnish all personnel, equipment, labor, tools, materials, supervision, transportation and other items and services necessary to perform Fitness Equipment Maintenance and Repair Services for Los Angeles Air Force Base (LA AFB), El Segundo, California.

1.1. Basic Services

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform all Maintenance and Servicing tasks and functions for LA AFB as defined in this PWS. LA AFB includes Fort Mac Arthur, Pacific Heights, and Pacific Crest-San Pedro.

1.1.1. Initial Personnel and Attritions

Ensure all personnel are ready to perform all services within thirty (30) calendar days after contract award for establishing initial personnel) and within twenty (20) calendar days after attritions (e.g. terminations). When addressing attritions; the use of personnel that do not satisfy the minimum required Certifications and Qualifications is not permitted.

1.2. Maintenance – Los Angles Air Force Base (CLIN X001)

The purpose of Maintenance is to ensure safe and efficient operation of gym equipment, extend equipment lifespan, minimize downtime, and reduce costly repairs by proactively addressing potential issues before they become major problems. Therefore, the Contractor shall:

1.2.1. Preventative Maintenance (PM) – Los Angles Air Force Base Execute PM once per month at LA AFB in accordance with the manufacturer’s recommendations and the checklist listed in Appendix – B. When conflicts exist between the manufacturer’s recommendations and the Government’s requirements the Contractor must immediately notify the Government before the PM begins. Provide a list of items that have received maintenance to the Government within three (3) working days after the PM is completed. In addition, the Contractor must wipe down equipment after the completion PM for each piece of equipment. Tag all equipment that is deemed unsafe for use. See Fitness Center Staff for tags.

1.3. Maintenance – Fort Mac Arthur (CLIN X002)

The purpose of Maintenance is to ensure safe and efficient operation of gym equipment, extend equipment lifespan, minimize downtime, and reduce costly repairs by proactively addressing potential issues before they become major problems. Therefore, the Contractor shall:

1.3.1. Preventative Maintenance (PM) – Fort Mac Arthur

Execute PM once per month at Fort Mac Arthur in accordance with the manufacturer’s recommendations and the checklist listed in Appendix – B. When conflicts exist between the manufacturer’s recommendations and the Government’s requirements the Contractor must immediately notify the Government before the PM begins. Provide a list of items that have received maintenance to the Government within three (3) working days after the PM is completed. In addition, the Contractor must wipe down equipment after the completion PM for each piece of equipment. Tag all equipment that is deemed unsafe for use. See Fitness Center Staff for tags.

1.4. Servicing (CLIN X003)

The purpose of Servicing is to repair gym equipment to extend lifespan, ensure optimal performance, and maintain a safe environment for users. Therefore, the Contractor shall:

1.4.1. Parts

Identify all parts that are required to bring unserviceable gym equipment to a serviceable condition when conducting Preventative Maintenance. Provide a list of parts to the Government within two (2) working days after the day of discovery. At a minimum the list must include the following:

a. Name of part

b. Part number or serial number

c. Quantity required

d. Unit price of each part

Note: The Government will order and purchase all parts required for installation.

1.4.1.1. Repairs

Repair all unserviceable gym equipment in accordance with the manufacturer’s recommendations. Prior to the execution of repairs the Contractor must obtain written approval from the Government.

1.4.1.2. Removing Equipment of Site for Repairs

If equipment cannot be repaired onsite the Contractor must complete an DAF 1297 Temporary Issue Receipt and submit it to the Government before removing the equipment offsite.

1.4.2. Installation of New Equipment

Install all new equipment within seven (7) calendar days after the receipt of all required equipment/parts. Notify the Government when equipment cannot be repaired within this timeframe. All old equipment must be returned to the Government for disposition.

2. Performance Evaluation Performance of a service shall be evaluated to determine whether it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer (CO) shall take appropriate measures according to the “Inspection of Services” clause.

https://static.e-publishing.af.mil/production/1/af_a4/form/daf1297/daf1297.pdf

3. Government Furnished Property Government Furnished Property will not be provided.

3.1. Facilities

No smoking is allowed in Government facilities.

3.1.1. Office Space

Office space will not be provided.

3.2. Equipment

Government Furnished Equipment will not be provided.

3.2.1. Hazardous Material

Hazardous Material (HAZMAT) are not authorized for use on base unless approved through the Base Civil Engineer.

3.3. Government-Furnished Services

Government-furnished services include services provided by Government activities as well as contracted services.

3.3.1. Utilities

The Government will furnish utility services including water and electric for Contractor use in performing this contract. The Contractor shall ensure employees conserve utilities.

3.3.2. Telephone

The Contractor shall be allowed the use of the telephone for contacting the CO, Base Civil Engineer, Fire Department, Security Forces, receiving customer complaints and any other directly contract related communications.

3.3.3. Emergency Medical Service

Emergency medical treatment and emergency patient transportation service is only available through the local community.

3.3.4. Security Forces

The Government will provide general security service. Security Forces phone extensions are 911 for emergencies, and 363-2121 for routine calls.

3.4. Forms and Publications

The Contractor is responsible for obtaining and maintaining all forms and publications needed to perform the contract.

4. Contractor Employees The Government reserves the right to restrict the employment, under this contract, of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population. Contractor shall perform background checks, at Contractor's expense, to ensure that said employee has not been convicted of any sexual crime or any crime against children.

4.1.2.1. Employee Training.

The Contractor is responsible for all internal employee training at no additional cost to the Government.

4.1.2.2. Employee Certifications

The Contractor must ensure that employees have the at least one (1) of following current and valid professional certifications before starting work under this contract:

a. Life Fitness - Independent Service Operator (ISO)

b. A certification from a training program that offer comprehensive education to equip technicians with the skills and knowledge to repair and maintain various types of fitness equipment (e.g. Certified Fitness Equipment Technician Training programs).

4.1.2.8. Employment of Government Employees

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force (DAF), either military or civilian, unless such person seeks and receives proper approval. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.1. Hours of Operation

4.1.1. Normal Hours of Operation

The Contractor shall perform the services required under this contract during the following hours:

a. 06:00-19:00 Monday through Friday (LAAFB)

b. 06:00-13:00 Monday through Friday (Fort Mac Arthur)

4.1.2. Federal Holidays

The Contractor is not required to provide services on the following federal holidays:

New Year’s Day Martin Luther King’s Birthday Presidents Day Memorial Day Juneteenth

Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day

Christmas Day If the federal holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday as directed.

4.1.3. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander According to DoDI 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that the service requirements under this PWS are not essential to be performed during a crisis. This means that the services under this PWS may be paused until the crisis has ended.

4.1.4. Performance Evaluation Meetings

The CO may require the Contractor to meet at least weekly with the Government during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the CO. However, if the Contractor requests, a meeting will be held whenever a Corrective Action Report (CAR) is issued. The Contractor, CO and Government, shall sign the Contract Administrator’s (CA) written minutes of these meetings. Should the Contractor not concur with the CA’s minutes, the Contractor shall so state any areas of nonconcurrence in writing to the CO within ten (10) calendar days of receipt of the signed minutes.

4.1.5. Government Quality Assurance

According to the Inspection of Services clause (52.246-4 Inspection of Services—Fixed- Price), the Government will evaluate the Contractor's performance under this contract. Government personnel will record all surveillance observations. When an observation indicates defective performance, the Government will require the Contractor or representative to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

4.3.5.1. Quality Assurance

The Government may inspect each task as completed within this PWS and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government will also receive and investigate complaints from customers. The Contractor shall be responsible for initially validating customer complaints; however, the Government representative shall make the final determination of the validity of customer compliant(s) in the cases of a disagreement between the Contractor and the customer.

4.3.5.4. Scope Changes

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. Only the CO is authorized to make any change official.

4.2. Phase Out

If the contracted operation reverts to in-house operations, the Contractor shall cooperate with the Government to ensure an orderly change over. In the event a follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly transition to the successful Contractor. Recruitment notices may be placed in each facility to allow successor Contractor's access to incumbent employees.

5. APPENDICES

A. Definitions B. Preventative Checklist C. Applicable Publications and Forms Applicable Publications and Forms D. Integrated Defense Plan (IDP)

Appendix A – Definitions

Serviceable: Ready or able to be used properly.

Unserviceable: Damaged or not ready or able to be used properly.

Appendix B – Preventative Checklist

a. Detailed Cardio Inspection: Inspect all cardio equipment, checking for wear and tear, unusual noises, and proper functionality.

b. Detailed Strength Inspection: Inspect all strength equipment, cables, pulleys, weight stacks, and upholstery for damage or needed repairs.

c. Free Weight & Accessory Check: Inspect dumbbells, barbells, plates for wear, organize and arrange properly. Check resistance bands, medicine balls, etc. for damage.

d. Cardio Maintenance: Replace batteries in cardio equipment, lubricate select machines (rotate monthly), vacuum vents.

e. Strength Maintenance: Lubricate guide rods and weight stacks on select machines, tighten any loose bolts/screws, inspect and clean pulley systems.

f. Administrative: Review and update maintenance logs, have an order list needed cleaning or repair parts.

Appendix C – Applicable Publications and Forms Publications (to include their supplements at any organizational level) and forms that apply to this PWS are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS.

The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. All publications and forms listed shall be made available by the Government at the start of the contract.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes that result in a decrease or no changes in the contract price and notify the CO in writing of such changes. Before implementing any change that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal within 30 calendar days following receipt of the change by the Contractor. The CO and the Contractor shall negotiate the change into the contact under the provisions of the contract clause entitled “Changes”. Failure of the Contractor to submit a price proposal within 30 calendar days following receipt of the change entitles the Government to performance according to such change at no increase in contract price (unless the time requirement is waived by the CO according to Paragraph C of the changes clause).

PUBLICATION NO.

SECTION/PARA/LINE TITLE DATE PWS

REFERENCE

MANDATORY (M)/

ADVISORY (A)

DAF 1297 Temporary Issue Receipt 8/16/23 1.3.1.2. M https://static.e-publishing.af.mil/production/1/af_a4/form/daf1297/daf1297.pdf

Appendix D – Integrated Defense Plan (IDP)

PROOFING AND VETTING FOR EMPLOYEES/CONTRACTORS/VISITORS FOR

INSTALLATION ACCESS

1. Criminal Background History (CBH) Requirements. In accordance with (IAW) Directive- Type Memorandum (DTM) 09-012, Interim Policy on Guidance for DoD Physical Access Control, personnel requiring access to a DoD installation must be identity proofed and vetted, as a minimum through the NCIC/CLETS database to determine fitness and eligibility for access to base.

2. Contractor/Newly Hired Employees Pre-Employment Background Checks. A favorable CBH check must be completed for all contractors, subcontractors, their employees and newly hired government employees prior to being granted unescorted access/entry onto LA AFB for a period of 31 consecutive days or longer.

2.1 A CBH will be considered current during a three year period from the date they are completed or if they are a contractor, as their contract dictates.

2.2 Prior to issuing installation entry credentials the 61st Security Forces Squadron (61 SFS) Visitor Control Center will ensure CBHs are conducted on 100% of contractors, subcontractors, their employees and newly hired government employees.

2.2.1 Contracting/Manpower will provide a list of contractors or newly hired government civilians to 61 SFS Visitor Control Center (VCC) at least 14 days prior to the start of their contract/work.

2.2.2 The VCC will run a check of all personnel using the CLETS. IAW AFI 10-245, Antiterrorism Operations, Section 2.18.2 a CBH will consist of a National Criminal Information Center (NCIC) check

3. Contracting Office or Administrator: IAW the DAF Federal Acquisition Regulations Supplement (DAFFARS), COs or administrators will ensure CBH requirements are incorporated into all new, revised, or modified contract documents (statements of work, requests for proposal, invitations for bid, task orders, basic contracts, etc.). In general, existing contracts will not be modified solely to meet this requirement nor will these requirements be added to existing contracts unless the contract requires modification for other reasons and the contract has more than six months remaining life. During the contracting process, the contracting office or administrator will ensure contractors are aware of CBH requirements and local installation procedures and requirements.

4. CBH Requirements: CBH checks will be conducted prior to contract starting date. CBH checks are considered favorable if they do not contain any of the following eighteen disqualifiers.

4.1 The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

4.2 The installation is unable to verify the individual's claimed identity.

4.3 There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity.

4.4 There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.

4.5 There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace.

4.6 There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.7 The individual has/had been barred from entry/access to a Federal installation or facility.

4.8 The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation.

4.9 The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence.

4.10 The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

4.11 The individual’s name appears on any Federal or State agency’s ―watch list‖ or ―hit list‖ for criminal behavior or terrorist activity.

4.12 The individual has been convicted of a firearms or explosive violation within the past ten years.

4.13 The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

4.14 There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.15 There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.16 There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.17 A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to the installation/mission.

4.18 The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

Note: The above guidelines will be followed as closely as possible, but the Installation CC reserves the right to deny access to any civilian with proper justification. The CBH is protected by the Privacy Act of 1974. All information received is accessible only to Law Enforcement personnel acting in accordance with their assigned duties.

5. Processing Base Access Pass: Before starting work the contractor/employee will go to the VCC and receive a signed letter verifying that a favorable CBH was completed and at that time will be issued a temporary base pass.

LA AFB Integrated Defense Plan 2.6.7 Contractor Personnel/Vehicles:

2.6.7.1 All prime contractors/subcontractors/vendors on LA AFB requiring continuous entry/registration of either company or employee-owned vehicles, must submit a complete vehicle listing on company letterhead, to operational contracting (SCC/PK), at 483 N. Aviation Blvd, Los Angeles AFB, El Segundo, CA 90245-2808.

2.6.7.2 If the vehicle listing is approved, the requestor will present the certified list to pass and registration located in Bldg. 272, with the following documents to receive their vehicle pass:

2.6.7.3 Driver’s license

2.6.7.4 Valid vehicle registration

2.6.7.5 Valid proof of insurance

2.6.7.6 Unescorted Entry Authorization Certificate (via AF IMT 2586).

2.6.7.7 If the vehicle listing is not approved, operational contracting/sponsoring activity will provide the contractor/vendor the circumstances surrounding the decision and point-of-contact.

2.6.7.8 Subcontractors may be added to the prime contractor’s vehicle listing by submitting a new request form to operational contracting/sponsoring agency for approval.

2.6.7.9 Successful registration for contractor/vendor vehicles is authority for employees to operate a privately owned or contract/vendor vehicle on LAAFB in pursuit of work, and to drive to and from work. Registration is not, however, authority to drive on base during non-working hours and is not transferable to other vehicles.

2.6.7.10 Before the sale or trade of the vehicle, or upon contract termination, the contractor/vendor must turn-in the vehicle pass to Pass and Identification Office (61

SFS/S5 PID).

1.4.2. Installation of New Equipment

3.4. Forms and Publications

4.2. Phase Out