MFR Job Walk.doc

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 61st AIR BASE WING (AFSPC)

LOS ANGELES AIR FORCE BASE, CALIFORNIA

( Page 2

April 24, 2009

24 Apr 09

MEMORANDUM FOR INTERESTED PARTIES

FROM: 61 CONS/LGCA

483 N. Aviation Blvd

El Segundo, CA, 90245

SUBJECT: Pre-Bid Site Visit Notes, Contract: Repair Community Center, Phase 2, Bldg 403, Fort MacArthur (Solicitation No. FA2816-09-R-0028)

1. A site visit was held on 22 April 09 at 11:00 am at Bldg 403, Fort MacArthur, San Pedro CA. The following Government representatives were at the meeting: the contract administrator, Lt Collette Grosselin, the project engineer, Sean McNeil and contract specialist, SSgt Columbus Campbell. The Contractors were given a brief summary of the statement of work and then walked all areas around the job site. A list of the attendees is attached to this memorandum.

2. The following points were mentioned to the Contractors during the job walk:

- All items need to be fully replaced with new items, not reused.

- Make sure to follow the solicitation for guidance on proposals (Section L), otherwise the bids will be disqualified.

- Uses for the Community Center include: weddings, receptions, Commanders’ conferences. This project is highly visible to Government leadership.

- Following award, a staging area will be designated during the pre-construction meeting.

- All health and safety and building codes need to be met as stated in the SOW.

- For the Kitchen: only remodeling the building, not the appliances being used. Please use the SOW as a reference. There is a possibility that the kitchen will need to operate on certain weekends. A schedule of construction will be set up after the award.

- For the Storage Room: this project will require knocking out walls. Contractor is responsible to ensure building is still structurally sound. All kitchen or dining related equipment to include cups, plates etc.in this room (and any other room) will have to be relocated and sanitized if applicable.

- Coordination with SHPPO may be required for various aspects of work to include any modification to the frame of the building or exterior finishing. This coordination will occur after the contract award.

- All doors will need metal frames.

- Energy efficient, double pane windows are required for the unisex bathroom.

- Demolish all electrical faceplates that are not being used.

3. The following questions were addressed during the job walk:

1. Originally this project’s magnitude was $500,000-$1,000,000 but now it says $250,000-$500,000. Which is correct?

The project magnitude is $250,000-$500,000. Please use the most recent document for correct information concerning the project.

2. Will the attendance list be posted?

Yes, the list is attached to this memorandum.

3. Are you looking for a painted finish in the kitchen area?

Yes.

4. Do we need to replace the window frames in the main kitchen?

No, only touch ups are required. Make sure the window frames look clean. Windows in the uni-sex bathroom area will be replaced with energy efficient windows complient with SOW.

5. Will there be new lighting in the kitchen?

Yes.

6. Will we need to refurbish the panel for the refrigerator?

Yes, completely demolish existing refrigerator/freezer unit, to include wood paneling and replace with new refrigerator/freezer unit in compliance with SOW.

7. What type of flooring will be used in the storage area?

We are looking for the same epoxy flooring as the kitchen or a equivalent product. All health and safety codes must be met as specified in the SOW. Existing epoxy kitchen flooring information will be attached to this memorandum.

8. Will As-Built drawings be available?

Yes, they will be added to the solicitation as attachments. Archive drawings will be posted in pdf format.

9. Is ventilation included in this project?

No, there will be no HVAC necessary except as specified in the SOW (Warewashing hood).

10. If the contractor identifies existing problems or issues with the statement of work:

Contractors can send the contract administrator any questions or Requests for Information (RFIs) concerning these problems.

11. Can we put in a lower ceiling in the scullery room?

No, the original height of the ceiling must stay the same. The ceiling will need all of the popcorn taken off and be smooth.

12. Can the new flooring match the kitchen’s flooring?

Yes.

13. Will the outside doors be replaced?

No.

14. Will the fire alarms be active at all times during the construction?

Yes. Special authorization will have to be requested through contracting to turn off the fire alarms. This issue will be taken care of after the contract is awarded.

15. Will the electrical layout be the same?

Contractor is to assume that all electrical is to code and/or shall stay the same except for the following:

A. Electrical socket tied into the lighting circuit in the main kitchen area.

B. Electrical outlet addition specified in SOW

C. Any electrical outlined in SOW that is to be removed or is part of other equipment being replaced (e.g. warewashing machine, refrigerator/freezer units, and lighting).

16. Will there be a deadline for RFIs and questions?

Yes, it will be amended to the solicitation. Section L will state that there is a deadline of 12:00 pm 6 May 09.

17. Can we get information on the light sensor specifications?

Yes, censor specifications will be attached to this memorandum.

18. Can we get an estimate on how much sewer piping will need to be replaced?

Assume 100 ft of 2” piping will need to be replaced.

3. Before the end of the meeting the Contractors were informed to email the contract administrator for any further questions or concerns.

//SIGNED//

COLLETTE GROSSELIN, 2d Lt, USAF

Contract Administrator

�This question needs to be clarified. I am not sure what is meant.

Guardians of the High Frontier

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