FA255025Q0076 - X-Ray Combo.pdf

Combined Synopsis/Solicitation

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Requirement Title:

Solicitation Number:

Solicitation Issue Date:

21 LRS Rapiscan X-Ray Machine

FA255025Q0076

Monday, 8 September 2025

Response Deadline:

Purchasing Office:

Monday, 15 September

50th Contracting Squadron

Schriever SFB, Colorado

80912 no later than 1200 Mountain Time (MT)

Point(s) of Contact:

Contract Specialist/ SSgt Jacob Hiatt jacob.hiatt@spaceforce.mil/ 719-567-5732

Contract Specialist/ SSgt Tatum Kiley/ tatum.kiley@spaceforce.mil/ 719-567-7332

Contracting Officer/ Ms. Cheri Kuzio cheri.kuzio@spaceforce.mil/ 719-567-2715

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ). The solicitation number is FA255025Q0076.

3. This RFQ does not obligate the Government to pay any costs incurred in the submission of any offer or in making necessary studies for the preparation thereof, nor does it obligate the Government to procure or contract for said products/services.

4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05, effective 7 August 2025, Defense Federal Acquisition Regulation Supplement

(DFARS) Change 01/17/2025 effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation Supplement Change 10/16/2024 effective 16 October 2024.

5. The North American Industry Classification System (NAICS) code associated with this requirement is 334519 - Other Measuring and Controlling Device Manufacturing. The Small Business Administration (SBA) Size Standard is 600 employees. Product/Federal Service Code is 6665 - Hazard-Detecting Instruments and Apparatus.

6. Assumptions/Exceptions: The offeror shall state any assumptions and exceptions to the requirements and terms and conditions contained in the RFQ in their quote. Please note that any exceptions to the Government's requirements may adversely affect the evaluation of the offeror's quote. There is no page limit for assumptions/exceptions.

7. Questions: Offerors must submit all questions concerning this solicitation in writing electronically to SSgt Jacob Hiatt

General Information

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Combined Synopsis/Solicitation at jacob.hiatt@spaceforce.mil, SSgt Tatum Kiley at tatum.kiley@spaceforce.mil, AND Ms. Cheri Kuzio at cheri.kuzio@spaceforce.mil. Questions must be received on or before Thursday, 11 September 2025, 12:00 PM MT.

Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

8. The procuring CO has overall responsibility for administering the contract. The procuring CO shall perform all contract administration. The CO information is identified in the Point of Contact area above.

9. The Government intends to issue a firm fixed price contract to the responsible offeror whose lowest priced and technically acceptable quote conforms to the solicitation. Only technically acceptable offers will be considered.

Description:

Large Rapiscan 935DX X-Ray Machine

Delivery Schedule: ____________________ Days ARO

FOB Point: F.O.B Destination

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

Line Description Quantity Unit Unit Price Total Price

0001 Large Rapiscan 935DX X-Ray Machine 1 Each

0002 Freight of Rapiscan 935DX 1 Each

0003 Install of Rapiscan 935DX X-Ray

Machine

1 Each

0004 Deinstall of Rapiscan 632DV 1 Each

0005 Disposal of Deinstalled Rapiscan

632DV

1 Each

Requirement Information

Instructions to Offerors

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (July 2021) applies to this acquisition and the following addendum applies: The Government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the government.

FAR 52.212-1 Instructions to Offerors - - Commercial Items:

1. Quotes submitted in response to this solicitation shall be submitted via email no later than Monday, 15 September

2025, 12:00pm MT. In order to be considered for award, quotes shall be submitted to SSgt Hiatt, SSgt Kiley, and Ms.

Kuzio at the emails listed above.

2. Quotes must be valid for 30 days from the response deadline.

3. This is a Firm Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract.

4. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account.

Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. A completed copy of provision FAR 52.213-3, Offeror Representations and Certifications-Commercial Products and

Commercial Services, in SAM will be used with this offer and shall include the NAICS for this requirement.

5. Vendor shall provide the following at the time of submitting a quote:

a. Commercial and Government Entity (CAGE) Code

b. Unique Entity Identifier (UEI)

c. Company name, address and telephone number, remit to address if different than mailing address

d. Point of contact name(s) and email address(es)

e. Estimated delivery date/lead time, including estimated schedule for removal and installation of equipment

f. All quotes shall have the table listed in the requirement section above completed for offers to be properly evaluated

6. Statement of Financial Responsibility

In order to receive the award, vendors must be found to have both "adequate financial resources" and "necessary production, construction, and technical equipment and facilities" to perform the contract (and/or the ability to obtain them). Based on an assessment of this requirement, the Government has assigned this solicitation a general level of risk indicated below, which lists examples of documents/information that can be provided to support a positive determination of responsibility.

[ ] Level One: Self-Attestation (e.g. a Statement on your proposal/quote asserting that your company has the financial and technical resources necessary to perform OR a separate letter stating the same)

If any is necessary, a separate statement should be provided with your quote/proposal detailing your access to any technical equipment/facilities needed to perform on the contract.

7. Late quotes shall be processed in accordance with FAR 52.212-l(f) - Late submissions, modifications, revisions, and withdrawals of offers.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

Evaluation Criteria

1. The Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1

Instructions to Offerors – Commercial Items, and the minimum requirements outlined in this provision, is therefore found to be compliant, whose offer is found to be technically acceptable and whose price can be determined "fair and reasonable". The evaluation method for this requirement will be Lowest Price that is Technically Acceptable by the customer.

2. In accordance with FAR 13.106-2(b)(1), the Contracting Officer has established the following evaluation procedures.

The Government will:

a. Order the quotes from lowest to highest total price.

b. Review the first two lowest priced quotes for compliance.

c. If the first two lowest priced quotes are found to be compliant, the quotes will then be evaluated for technical acceptability on an acceptable/unacceptable basis.

d. If both quotes are deemed technically acceptable, the evaluation will stop and award will be made to the lower priced quote if the two.

e. If one quote is deemed technically acceptable and the other is not, the award will be made to the technically acceptable quote.

f. If both quotes are deemed technically unacceptable, no further consideration will be given to those offerors and the next two lowest priced quotes will then be evaluated.

g. The Government will continue the evaluation process until reaching a technically acceptable quote. Quotes that are technically unacceptable are un-awardable.

3. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing to the Government in their initial quote.

However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

4. Technical Acceptability. The Government will review each quote to determine technical acceptability. Technical acceptability will be based on the understanding of the requirement, that the proposal covers all aspects of the requirement.

5. A written notice of award electronically mailed or otherwise furnished to the successful vendor within the time for acceptance outlined in FAR 52.212-1 shall result in a binding contract without further action by either party. Before the quotes specified expiration time, the Government may accept a quote whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award.

Attch 1- Large Rapiscan 935DX X-Ray Machine Provisions and Clauses

Attch 2- Large Rapiscan 935DX X-Ray Machine Limited Sources Justification

Attachments