Attachment 1_50 FSS DFAC Furniture SOW_V4.pdf

50 FSS DFAC Furniture

(Schriever Space Force Base, CO)

Contents

1.0 Project

2.0 Scope

3.0 Description of Services

4.0 Product

5.0 Government Furnished Support ..................................................... Error! Bookmark not defined.

6.0 Site Conditions

7.0 Voluntary Protection Program (VPP) & Safety

8.0 Base & Installation Specifics

9.0 Deliverables (CDRLs)

10.0 Attachments

Title: 50 Force Support Squadron Dining Facility Furniture Author: Jennifer Clare; Contract Officer Representative for the Dining Facility

Jennifer Revell; Sustainment and Community Service Flight Chief Period of Performance

This project should be completed within 90 days after award.

Author Name Date Reason For Changes Version

Jen Clare 18 Aug 2025 Modifications 2 Jen Clare 21 Aug 2025 Updates 3 Emily Heck 25 Aug 2025 Update verbiage 4

1.0 Project

The modernization and optimization of the 50 FSS Dining Facility dining area to include the Distinguished Visitor area.

2.0 Scope

2.1 For this project we require the following typical(s):

2.1.1 Project shall consist of bringing new furniture into the Restricted Area, building all furniture and placing in the dining facility dining room, removal of existing furniture from designated dining facility and distinguished visitor room, relocate identified furniture to Defense Logistics Agency Disposition Services (DLA-DS).

2.2 Requirements & Purpose:

2.2.1 Remove and relocate freestanding tables, chairs, identified booth to trash/DRMO

2.2.2 Dispose of system furniture

2.2.3 Install new furniture

a. DFAC dining (Open area)

i. 65 Square tables (42” x 42”) tops with corresponding 65 x-base table bases and 65 equalizers

ii. 24 Long tables into DV room (30” x 72”) tabletops with corresponding 48

T-base table bases (2 bases per top) and 24 equalizers.

iii. 452 Side chairs with ladder back

2.3 The work is to be completed within the Restricted Area (RA) at Schriever SFB, CO.

The location inside the RA is Bldg 300, DFAC

2.4 Additional Information:

2.4.1 Schedule of furniture removal and new furniture installation will need to be scheduled as below to accommodate work schedules.

iv. Phase 1 – Relocate retained furniture to alternate location trash or DRMO.

Carpet and baseboards will not be replaced. Black back booths are to remain in their current location. Orange backed booths are to be removed.

v. Phase 2 – Furniture installation in the main dining and DV room

1. Clean up and dispose of all packing materials and supplies.

3.0 Product

3.1 42” x 42” tabletops (65 total tops)

3.1.1 The contractor shall supply and assemble all 65 42” x 42” tabletops (HPL, 1‐1/4ʺ thick, 45 lb. industrial grade particle board with high‐pressure laminate, 3ʺ radius corners standard T‐mold edge) to include parts and components needed to fulfill a complete dining facility table

3.2 X-Base Table Base (65 total X-Bases)

3.2.1 The contractor shall supply and assemble all 65 X-Base Table Bases 28ʺH, dining height with a 4ʺ dia. Column X‐style base made of steel weighing 23lbs that fit seamlessly with 65 42” x 42” tabletops

3.3 30” x 72” tabletops (24 total tops)

3.3.1 The contractor shall supply and assemble all 24 30” x 72” rectangular tabletops (HPL, 1‐1/4ʺ thick, 45 lb. industrial grade particle board with high‐pressure laminate, 3ʺ radius corners standard T‐mold edge) and to include parts and components needed to fulfill a complete dining facility table.

3.4 T-Base Table Base (48 total T-Bases)

3.4.1 The contractor shall supply and assemble all 65 X-Base Table Bases with 22ʺ x 5ʺ base spread, 28” dining height with a 3ʺ dia. Column and 13” spider. T‐style base made of steel and cast iron that fit seamlessly with 24 30” x 72” tabletops

3.6 Flat Equalizers (89 total Equalizers)

3.6.1 The contractor hall supply and assemble all ¼” 20 thread size stabilizers per each 45” x 45” table as well as each 30” x 72” table

3.7 Side Chairs (452 total side chairs)

3.7.1 The contractor shall supply and assemble all 452 side chairs with ladder back, upholstered 2-1/2” padded seat with fabric backer, welded 18-gauge steel frame with textured black powder coat finish, black nylon glides with a grade of 1 uph (upholstery.)

3.8 Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore, any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer (CO) for review, along with a floorplan reference to show just cause.

4.0 Description of Services

4.1 General Services

4.1.1 Coordination and management of all new products, equipment and people required to create, deliver, and install new dining furniture and chairs within a Space Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

4.1.2 RESERVED.

4.1.3 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular furniture.

4.1.4 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, DAF, USSF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

4.1.5 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

4.1.6 The contractor shall provide a representative responsible for project site management throughout the entirety of installation, scheduling & coordination with the government ahead of time, and technical assistance to the government representative as required throughout the project.

4.1.7 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. Please note that many installations require this information be coordinated days in advance.

4.1.8 The contractor shall not employ people for work on this contract if such an employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

4.1.9 RESERVED

4.1.10 The vendor shall manage ordering, shipment, delivery, and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

4.1.11 The contractor shall provide customer service during normal duty hours, 0730- 1630 hours, Monday through Friday; except for federal holidays.

4.1.12 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a

Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

4.1.13 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work.

The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

4.1.14 All Air Force inquiries shall be responded to by a contractor representative within two business days.

4.1.15 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

4.1.16 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access. This information needs to be coordinated one week before installation to insure the Security Manager can process the passes into the Restricted Area in a timely manner. All pass information needs to be sent to the Government Acceptor for processing.

4.1.17 The Contractors are unable to bring any electronic devices such as but not limited to laptops, cameras, personal electronic devices (cellphones are an exception), and tablets into the Restricted Area.

4.1.18 All photographs are strictly prohibited in the Restricted Area.

4.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

4.1.20 Lost vehicle and entry passes shall be reported immediately to the Security Police, as well as the Government Acceptor, in accordance with the local security forces policy.

4.1.21 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts, and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

4.1.22 The only travel required will be from Schriever parking to RA Bldg. 300. Travel is required to be with an valid RA badge holding member at all times.

4.1.23 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

4.2 Design Work

4.2.1 Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

4.2.2 As a part of the request for proposal and quote process, the contractor will propose products and a design that takes into account site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based.

4.2.3 RESERVED

4.2.4 The contractor shall provide design services, including space planning, site verification, material selection that coordinates with current booths the DFAC is keeping, and programming as necessary for the project.

4.2.5 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

4.2.6 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility, as well as the existing furniture database (if available).

4.2.7 Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

4.2.8 RESERVED

4.2.9 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

4.2.10 RESERVED

4.2.11 The contractor shall provide additional drawings of furniture layouts, if requested by the Government POC on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

4.2.12 RESERVED

4.2.13 Design service shall include an initial complete design with up to two additional minor revisions prior to final approval.

4.2.14 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation are tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

4.2.15 Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel widths (30", 36", 42", etc), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

4.2.16 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

4.2.17 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the Government POC for the project.

4.2.18 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

4.2.19 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

4.2.20 Contractor shall provide the Government POC a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

4.2.21 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

4.2.22 Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

4.3 Product Markings/Documentation/Tools

4.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

4.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

4.4 Delivery Services

4.4.1 Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

4.4.2 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

4.4.3 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

4.4.4 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

4.4.5 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

4.4.6 Work shall comply with applicable building standards and codes, specifically:

National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

4.4.7 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

4.4.8 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work.

Duplication of keys or other means of access is not authorized.

4.4.9 The contractor shall prevent its personnel from entering any area other than the designated work area.

4.4.10 The contractor will be able to evacuate within all designated work areas to comply with fire codes.

4.4.11 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

4.5 Installation and Removal Services

4.5.1 Manufacturer certified professionals to install systems and modular furniture per the approved design drawings.

4.5.2 Contractor shall provide, or have capability of obtaining support services to include removal and warehousing of the proposed furniture and demountable walls.

4.5.3 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government POC.

4.5.4 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

4.5.5 The contractor shall install furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

4.5.6 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

4.5.7 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO, but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

4.5.8 Services shall include product transportation of existing inventory as required.

4.5.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

4.5.10 Services shall include assembly of new product to conform to final Space Force approved design drawings.

4.5.11 Services shall include assembly of product to conform to final CO approved design drawings.

4.5.12 Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer certified installer.

4.5.13 RESERVED

4.5.14 RESERVED

4.5.15 Services shall include removal of packing materials from the installation and cleaning of product so that they are presented in new state.

4.5.16 Services shall include removal of all excess product and transport to the Government POC approved warehouse or other location as specified.

4.5.17 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

4.5.18 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

4.5.19 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture.

4.5.20 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

4.5.21 The contractor can only work between the dining hours, not during. Those hours include 815 until 1020 and 115 until 1550. All materials need to be cleared, and dining floor needs to be cleaned prior to the indicated ending time before patrons enter the facility for meal service.

4.6 Inspection/Acceptance Checklist

4.6.1 Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

4.6.2 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

4.6.3 All areas requiring correction shall be documented in a punch list by the contractor and provided to the Government POC upon completion of a joint walk through by the contractor and the Government POC. No payment will be authorized while punch list items remain open.

4.6.4 A final walk through will be performed with the contractor and the Government POC and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

4.6.5 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection acceptance documentation of completed Items under Scope of work 2.0. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

5.1.3 Threat condition level of the base is Bravo. This requires dealer personnel to get base access in order to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

5.1.6 RESERVED

5.1.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

5.2 Contractor shall notify the CO of any deviations from the above standards.

6.0 Voluntary Protection Program (VPP) & Safety

6.1 Voluntary Protection Program: The Air Force is part of the OSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP.

Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

6.2 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the http://www.wawf.eb.mil/ http://www.osha.gov/desp/vpp/index.html process and procedures that will be used to correct violations. Upon award of the contract, the contractor working will have a safety and security brief by the Delta 8 Safety officer and Delta 8 Security Assistant.

7.0 Base & Installation Specifics

7.1 All commercial trucks must submit a Schriever SFB Vehicle Access Request Form no later than 3 days prior to coming onto base. When coming to base, come to the Visitor Center located off Enoch Road to get a visitor pass and then enter the base through the West Gate near the intersection of Curtis and Irwin Road, for inspection. In accordance with the Installation/Space Base Delta 41 (SBD-41) base entry procedures, delivery personnel must adhere to delivery vehicle process requirements mandated by the SBD-41 IDP 31-1. Once at the West Gate, the driver must have a current pass from the Visitor Center and be able to show the following documents:

7.1.1 A current Vehicle Registration

7.1.2 A current Proof of Insurance

7.1.3 A valid and current Driver's License for the driver

7.1.4 A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.1.5 The contractor shall adhere to local installation security and force protection postures. Ensure compliance with installation real-world antiterrorism/force protection (AT/FP) measures, traffic laws, and prohibitions against carrying firearms on the installation. Favorable completion of National Crime Information Center and local files checks is required to affording individuals access to the installation. The contractor shall ensure all personnel employed in the performance of the contract, or any representative of the contractor entering the installation, shall abide by all applicable security regulations and base policies concerning entry/access to the installation. The contractor and its employees are offered AT Level I training through https://jko.jten.mil/.

7.2 Gate Procedures:

7.2.1 Once at the West Gate commercial vehicle inspection port, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination.

7.2.2 If the final destination requires the driver to leave the West Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation https://jko.jten.mil/ for entry into both gates, within a pre-established time directed by the Security Forces representative.

7.2.3 Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

7.2.4 This procedure will occur each time a commercial truck requests access to the base.

7.3 Current Bill of Landing (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

7.4 Personnel should have the following items when entering an installation:

7.4.1 Current Registration for all vehicles

7.4.2 Current Proof of Insurance for all vehicles

7.4.3 Valid driver’s license for each driver

7.4.4 Valid driver’s license or other state identification for each passenger

7.4.5 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, 1560 Enoch Road, Colorado Springs, CO 80930.

7.4.6 The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, 1560 Enoch Road, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 Deliverables (CDRLs)

8.1 The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution, and reproduction.

9.0 Attachments

3.8 Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain custo...

5.2 Contractor shall notify the CO of any deviations from the above standards.