FA255025Q0058 50 CES Vertical Turbine Pump Replacement Combo Solicitation.pdf

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Purchasing Office:

Point(s) of Contact:

Vertical Turbine Pump Replacement

FA255025Q0058

Tuesday, 26 August 2025

Tuesday, 09 September 2025, no later than 12:00PM MDT

50th Contracting Squadron Schriever SFB, Colorado 80912

Contract Specialist/ SSgt Tatum Kiley/ tatum.kiley@spaceforce.mil/ 719-567-7332

Contracting Officer/ Kade Allen/ kade.allen@spaceforce.mil/ 719-567-3711

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ). The solicitation number is FA255025Q0058.

3. This RFQ does not obligate the Government to pay any costs incurred in the submission of any offer or in making necessary studies for the preparation thereof, nor does it obligate the Government to procure or contract for said products/services.

4. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular Number (FAC) 2025-04, effective 11 June 2025.

5. This requirement is a 100-percent Small Business (SB) set-aside.

6. Questions: Offerors must submit all questions concerning this solicitation in writing electronically to Kade Allen, CO, kade.allen@spaceforce.mil and SSgt Tatum Kiley, CS, tatum.kiley@spaceforce.mil.Questions must be received on or before 04 September 2025, 1:00 PM MT. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will government performance of the contract.

7. The North American Industry Classification System (NAICS) code associated with this requirement is 333914 - Measuring, Dispensing, and Other Pumping Equipment Manufacturing. The Small Business Administration (SBA) Size Standard is 750 employees. Product/Federal Service Code is 4320 - Power and Hand Pumps.

8. Assumptions/Exceptions: The offeror shall state any assumptions and exceptions to the requirements and terms and conditions contained in the RFQ in their quote. Please note that any exceptions to the Government's requirements may adversely affect the evaluation of the offeror's quote. There is no page limit for assumptions/exceptions.

9. The procuring CO has overall responsibility for administering the contract. The procuring CO shall perform all contract administration. The CO information is identified in the Point of Contact area above.

General Information

Description:

Rebuild (3) Vertical Turbine Water Pump with fabricated (new) parts. Please see Attachment 1: CLIN Pricing Schedule for more detailed requirement information.

Period of Performance: 30 September 2025-31 March 2026

FOB Point: F.O.B Destination

Place of Delivery: 50 Civil Engineering Squadron, 500 O'Malley Ave, Schriever SFB CO 80912, Colorado Springs, CO

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes submitted in response to this solicitation shall be submitted via email no later than Tuesday, 09 September 2025, 12:00pm MT.

In order to be considered for award, quotes shall be submitted to Kade Allen and SSgt Kiley at the emails listed above.

2. Quotes must be valid for 60 days from the response deadline.

3. This is a Firm Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract.

4. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. A completed copy of provision FAR 52.213-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, in SAM will be used with this offer and shall include the NAICS for this requirement.

5. Vendor shall provide Commercial and Government Entity (CAGE) Code and UEI, company name, address and telephone number, remit to address, if different than mailing address, points of contact name and email address.

6. Late quotes shall be processed in accordance with FAR 52.212-l(f) - Late submissions, modifications, revisions, and withdrawals of offers.

7. Statement of Financial Responsibility In order to receive the award, your company must be found to have both "adequate financial resources" and "necessary production, construction, and technical equipment and facilities" to perform the contract (and/or the ability to obtain them).

Based on an assessment of this requirement, the Government has assigned this solicitation a general level of risk indicated below, which lists examples of documents/information that you can provide to support a positive determination of responsibility.

[ ] Level One: Self-Attestation (e.g. a Statement on your proposal/quote asserting that your company has the financial and technical resources necessary to perform OR a separate letter stating the same) If any is necessary, a separate statement should be provided with your quote/proposal detailing your access to any technical equipment/facilities needed to perform on the contract.

8. Offerors shall also supply a separate copy of their quote, with all company information and pricing redacted and sanitized.

9. On Tuesday, 02 September 2025 at 1000 (10:00 AM) Mountain Time (MT) there will be a site visit. The location will be held on Schriever Space Force Base within the Restricted Area. North Portal area. Participants will meet, and be ready to go to the site, at the visitors center no later than 09:30 AM MT. Please allot time if you need to get a pass. Please send the Contracting Officer (CO) and Specialist (CS) an email verifying that you will be attending the site visit no later than Friday, 29 August 2025 by 1:00 PM MT. Within the email state whether, you will be waiting at the visitors center to be escorted or if you will be waiting at the North Portal Restricted Area (your company already has access to the base). If you plan to attend the site visit. Ensure that you have: 1. Valid Driver’s License 2. Hard copy of vehicle registration

3. Proof of car insurance (if you are the one driving) 4. 2nd form of I.D. 5. Know your SSN. Attending the site visit is not mandatory (its optional).

10. Offerors may use the CLIN Pricing Schedule or may submit their own document detailing their price.

a.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Requirement Information

Instructions to Offerors

Evaluation Criteria

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. The Government intends to award a single firm fixed price purchase order to the responsible vendor whose quotation represents the best value, price and other factors considered, using comparative evaluation in accordance with FAR 13.106-2(b)(3). The Government may compare quotes to one another to determine which provides the best value. The Government may accept other than the lowest priced quote if it provides greater overall value and may make award on initial quotes without discussions.

2. Non price factors, when combined, are approximately equal to price. The Government reserves the right to consider a quotation with a higher price if it provides greater overall value.

3. The Government does not anticipate a separate past performance evaluation factor for this simplified acquisition; however, the Government reserves the right to consider information readily available (e.g., recent similar orders or CPARS) to assess responsibility (FAR 9.104) or performance risk if necessary.

4. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation.

Therefore, vendors should provide their best available pricing and to the Government in their initial quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used to evaluate quotes:

1. Technical Acceptability: The Government will review each quote to determine technical acceptability. Technical acceptability will be based on the understanding of the requirement and the offeror's ability to meet or exceed all characteristics/specifications of the

RFQ.

2. Pricing: The Government will only evaluate prices submitted in accordance with Attachment 1 CLIN Pricing Schedule. During the evaluation process, the Contracting Officer will determine a Total Evaluated Price (TEP) for each responsive quote. The TEP is determined by adding the total amount for each CLIN together.

3. Delivery: The Government will review each quote to determine the ability to meet or exceed the required delivery/period of performance.

4. Warranty/Terms: The Government will review each quote to determine the ability to meet or exceed the requested warranty and terms of the RFQ.

5. A written notice of award electronically mailed or otherwise furnished to the successful vendor within the time for acceptance outlined in FAR 52.212-1 shall result in a binding contract without further action by either party. Before the quotes specified expiration time, the Government may accept a quote whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award.

Attachment 1-CLIN Pricing Schedule Attachment 2-FAR, DFARS, and DAFFARS Provisions and Clauses Attachment 3-Vertical Pump Replacement SOW Attachment 4-Vertical Pump Photos

Attachments