0_SOW_GLEN_17-1702.pdf

Statement of Work

Repair by Replacing Aluminum Light Poles Base Wide

Project Number: GLEN17-1702

Schriever Air Force Base, Colorado

16 May 2019

GLEN 17-1702

SOW Table of Contents

Section Title Page Number

1 BACKGROUND 3

2 WORK REQUIREMENTS 3

3 PROJECT REQUIREMENTS 6

4 PERFORMANCE PERIOD 11

5 MEETINGS 11

6 CONTRACT COMPLETION 12

Appendices 14 Appendix 1 Deliverables 14 Appendix 2 AF Form 103 Work Clearance Process 15 Appendix 3 SAFB Security Requirements 15 Appendix 4 Visitor Passes 16 Appendix 5 SAFB Environmental Supplement 16 Attachments 25 Project Design Drawings Project Specifications Project Design Analysis (For Reference) AF Form 66 Submittal Registry Work Phase Plan Consideration SAFB Design Guide Version March 2016

1. BACKGROUND

1.1. Schriever AFB has multiple employee, contractor and personnel surface parking lots located outside of the Base Restricted Area. The existing aluminum parking lot light poles are original, over 32 years old, and are at the end of their useful life.

1.2. The existing light poles were all retrofitted with new LED luminaires in 2012-2013 as a part of an Air Force-wide project to replace aging exterior HID luminaires with more energy efficient LEDs that require less maintenance. The Philips-Hadco LED fixtures installed are much lighter than the original HID fixtures with magnetic ballasts, and have a more modern, slim profile.

1.3. During the past year or so, a total of twenty-nine (29) of the existing aluminum light poles have sustained stress fractures due to wind induced force and oscillation, and have failed catastrophically and fallen.

1.4. Schriever AFB, located where it is on the high plains, close to the front range of the Rockies and Pikes Peak, can have winds that are pretty consistent at low to moderate speeds (5-15 mph), and also can see peak wind gusts of 100 mph

1.5. The failure of the poles is assumed to be due to wind induced vibration and oscillation and stress on the spun aluminum material over time. The replacement of the HID pole luminaire heads with LED luminaires most likely has unexpectedly caused the poles to become more unstable, as it appears there is increased movement and vibration of the poles caused by the wind.

1.6. Although the LED heads weigh less than the original HID lamp and ballast ‘shoeboxes’, they have a lower profile, flat shape that may catch the wind more easily, transferring this force to the pole. We observed that this causes the pole tops to move and sway susceptibly to the eye, even when only moderate winds are present. We suspect this may transfer a greater force to the base of the poles than before the LEDs were installed, and hence the poles, five years later, are starting to fail from fatigue and show stress fractures caused by the increased pole movement.

1.7. Vibration damping systems are available as a retrofit for both aluminum and steel poles, but they were not installed when the new LED luminaires were installed five years ago. These damping systems may have kept the poles from failing.

1.8. This construction project is to contract a qualified contractor to replace the existing aluminum parking lot light poles which are 32 years old and are at the end of useful life. It is critical to replace these old existing poles as soon as possible to prevent potential safety hazard caused by falling of the fractured poles and lack of illumination in the parking lots.

2. WORK REQUIREMENTS

2.1. Scope of Work

2.1.1. The main purpose of this project is to replace one hundred seventy six (176) 30-foot to 40-foot tall aluminum parking lot light poles in sixteen (16) surface parking lots in various locations outside the SAFB Restricted Area. Twenty-nine (29) of these aluminum parking lot light poles have already failed from the near constant oscillation and vibration due to wind.

2.1.2. The contractor shall remove the existing light poles, and salvage the existing lights for reuse on the new light poles. After removal of the light poles, the contractor shall recycle the light poles in accordance with the SAFB Environmental Supplement, found in Appendix 5.

Environmental Management (CEIE) requires receipts be turned in after recycling, for any recycled materials. Any additional waste shall also be disposed of in accordance with the SAFB Environmental Supplement.

2.1.2.1 The location of any dumpsters used for recycling or waste disposal shall be approved by the construction manager

2.1.3. The Contractor shall furnish and install the new parking lot light poles on the existing reinforced concrete piers. The new poles shall be 30 and 35-foot tapered round steel poles as noted in the Project Design Drawings and Appendix C of the Project Design Analysis with a rating of 100 mph wind speed with a 1.3 gust factor, a minimum wall thickness of 11-gauge steel, an 8.5” diameter base, and an 11.5” (+/- 0.5”) diameter bolt circle. The 30-foot poles will have the same base diameter as the 35-foot poles, so the 30-foot will be fabricated from the 35-foot pole stock, with 5-feet removed from the top. The pole basis of design for this project is Valmont DS210 series round tapered steel poles. Alternate poles by Kim or Hubbell will be considered with the proper calculations and ability to accommodate the existing bolt circles, which vary from 11.5” diameter (most common) to 14.5” diameter.

2.1.4. Factory installed canister-type vibration dampers shall be provided with the new poles.

2.1.5. The Contractor shall submit product cut sheets, such as those found in Appendix C of the Project Design Analysis, if different from the basis of design, as part of the bid proposal. This is required to ensure that the right pole is being chosen for the site wind conditions, luminaire shapes and weight, and the existing concrete piers.

2.1.6. The sixteen parking lots vary in size and serve the Pass & ID Center Building 15, the SAFB Events Center Building 20, the Space Test and Evaluation Facility, Buildings 24 and 26, the RA West Entry Portal Building 30, the Child Development Center Building 60, the Base Credit Union Building 101, the Base Fitness Center Building 120, the RA North Entry Portal Building 200, the Operations Support Facility Building 210, the Base Clinic Building 220, and Building 780.

2.1.7. The existing parking lot pole mounted light fixtures are all LED medium cobra head style luminaires by Philips-Hadco that were installed about 5 years ago, so the remaining luminaires will be reused and reinstalled on the new steel poles in locations as indicated on the Project Design Drawings, drawing numbers E101 - E112.

2.1.8. The Contractor shall provide new Generation 2 (G2RX2) Philips-Lumec LED luminaires of the same style and similar lumen outputs for the new steel poles at the twenty nine (29) locations where the aluminum poles have failed, as indicated on the Project Design Drawings, drawing numbers E101 - E112.

2.1.9. In addition to the luminaries for the failed light poles the Contractor shall provide new Generation 2 (G2RX2) Philips-Lumec 160-LED medium luminaires to upgrade and replace the existing LED fixtures at the four (4) locations in the Building 15 (Pass & ID) parking lot to increase the light level as indicated on the Project Design Drawings, drawing numbers E101 - E112.

2.1.10. The Philips Hadco RX2 series and the Philips-Lumec G2-RX2 medium cobra head is the basis for design for this project. Photometric calculations were performed using the IES files for the fixtures listed in the luminaire schedules found in the photometric calculations drawings.

Alternate fixtures will be considered, but will require the contractor to submit revised photometric calculations of all sixteen parking lots for review and approval by SAFB.

2.1.11. The Contractor shall repair twelve (12) original concrete pole bases that are located in three different parking lots, which have spalled and deteriorated surface concrete, per the structural detail on the plans. Repair shall be completed per the “Light Pole Base Repair” drawing found in the attached Project Design Drawings, drawing number E501.

2.1.12. The project scope also includes re-connecting the parking lot lighting branch circuit wiring, modifying it as required to serve the new and existing pole light fixtures mounted on the new steel poles, and testing the fixtures for proper operation, to be witnessed by the 50 CES Construction Manager (CM).

2.2. Work Phases

2.2.1. The Work shall be conducted in multiple phases (per parking lot or parking lot segment) with short duration parking lot lighting interruptions due to the critical nature of the facility. A suggested work phase plan is provided as an attachment for the Contractor’s consideration.

Interruptions of site lighting or closing of parking spaces must be coordinated closely with the CM and be scheduled at least 14 calendar days in advance

2.2.2. The Contractor shall submit a work phase plan for the government’s review and approval post award, before commencing the work. The plan shall include the sequence, commencement and completion dates for all phases of the work.

2.2.3. Each work phase shall be accomplished by completing all work that can be done prior to a closure, planning all closure work and the amount of time needed, and scheduling with the CM in advance so that the required Base approvals can be obtained.

2.2.4. The contractor shall coordinate anticipated power outages and durations with the CM prior to commencing work.

2.3. Use of Premises

2.3.1. Coordinate with the CM and CO for acceptable mobilization areas and construction schedules.

2.3.2. Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of the project site beyond areas in which the work is indicated.

2.3.3. Maintain access to existing walkways, driveways, roadways and other adjacent occupied or used facilities. Do not close or obstruct walkways, driveways, roadways or other occupied or used facilities without written permission from the CM and CO.

a. Limits: Confine constructions operations to areas where work is shown on contract documents, and as allowed by the CM for staging.

b. Owner Occupancy: Schriever AFB will utilize the parking plots for personnel, contractors and visitors during the entire construction period, and must maintain access to the areas of work except during scheduled closure. Cooperate with SAFB personnel during construction operations to minimize conflicts and facilitate usage. Perform the Work so as not to interfere with Schriever AFB's operations. Maintain existing parking lot exits, unless otherwise indicated.

c. Driveways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

2.4. Specification Formats and Conventions

2.4.1. The Specifications are organized into Divisions and Sections using CSI MasterFormatTM 2004 Edition numbering system.

2.4.1.1 Sections in Division 1 govern the execution of the Work of all Sections in the Specifications.

2.4.2. The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

2.4.2.1 Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2.4.2.2 Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

2.4.2.3 The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

3. PROJECT REQUIREMENTS

3.1. General Provisions

3.1.1. All work must conform to the contract documents, unless specific instructions contained herein exceed the requirements of the contract documents.

3.1.2. The work area will be confined to the applicable areas as described in this document.

3.1.3. A submittal register, AF Form 66, is provided for this project. Provide submittals for the Government’s review and approval, and maintain the Submittal Register throughout project construction period of performance. This list of submittals is not all-inclusive; other submittals and forms may be required. Submittals shall be in accordance with Section 01 33 00, Submittal Procedures, of the Specifications.

3.1.4. Before project commencement and closeout, ensure that all Environmental reports have been submitted and approved by the Contracting Officer (CO) and 50 CES Environmental Office (CEIE) in SAFB Civil Engineering.

3.2. Specific Requirements

3.2.1. A Form 103 Base Civil Engineering Work Clearance Request form is required prior to execution of any work. Refer to Appendix 2 for details. The 50 CES Construction Manager (CM) will initiate and process the 103 Work Permit. The Contractor shall be responsible for contacting UNCC Locates at 1-800-922-1987 and obtaining mark-outs and clearances from Commercial Utility Companies (Telephone, Gas, Electric, Water and Sewer. Expect at least two

(2) weeks for approval.

3.2.2. Project Schedules and Updates

3.2.2.1 Project Schedule: Provide a legible project schedule in printed and PDF format indicating all critical milestones leading to a final completion date.

Salient features to be included in the Contractors’ progress schedule include, but not limited to:

a. Form 103 Processing Status

b. Field assess the existing light poles, lights, pole bases, and other associated equipment

c. Construction Materials Approval Submittal and Purchase

d. Construction Surveying/Construction Layout

e. Pre-Final and Final Inspections

f. Punchlist Items/Final Cleanup

g. Lead and lag time expected/required

3.2.2.2 The Contractor shall be required to submit weekly project schedule updates. Project updates shall clearly note project progress, project milestones, material lead times, and tentative/adjusted finish dates. A two week look-ahead schedule shall be submitted with the weekly project schedule update.

3.2.3. Materials Testing/Quality Assurance

3.2.3.1 The Contractor shall be required to secure and coordinate all applicable project related materials testing. The 50 CES Construction Inspectors shall be given the opportunity to accompany the Contractors’ representative to observe all materials testing practices.

3.2.3.2 All completed layout, test submittals, and project schedules shall be reviewed internally for completeness prior to submittal to the CO and CM.

3.2.4. Additional services incidental to the work include, but are not limited to:

a. Final project clean up.

b. Submittal of “as-built” drawings and close out submittals per the Submittal Register Form 66.

c. All other items incidental to completion of the work in its entirety.

3.2.4.1 The Contractor shall return all areas affected by construction activities to their previous existing condition, to include site cleanup, repair of damaged real property, restoration and establishment of native vegetation, and removal of any and all construction refuse generated.

3.2.5. Work Equipment and Materials Staging

All work, equipment and materials required for this contract shall be staged in an area coordinated with the CM. This staging area will not interfere with building operations or access to work spaces by plant or building personnel. Staging area will be cordoned off appropriately per applicable safety requirements.

3.2.6. Mission Impact

The Contractor shall limit impact to the mission to an absolute minimum. Any impacts shall be coordinated through the CM.

3.2.7. Site Access

Access to the mechanical and electrical rooms in Buildings shall be coordinated through the CM.

The Contractor shall provide their own security escorts while performing work within SAFB.

3.2.8. Construction Water

All construction water shall be obtained from the water fill station at Building 826. The CM will provide an access code and instructions for using the water fill station. The water fill station will meter the amount of water used. Fire hydrants shall not be used unless expressly authorized, in writing, by the CM. Check with the CM for the Water Point Code

3.2.9. Damage to Existing Building

The Contractor shall be responsible for the repair of any building damages resulting from work performed as part of this project.

3.2.10. The Contractor’s primary project employees shall apply for and be credentialed to access SAFB and the Restricted Area in order to perform the post award site surveys and works required for this project.

3.2.11. Winter exclusion will not be applied for this project. Requests to alter the construction time limits shall be submitted to the CO at least ten (10) business days in advance.

3.2.12. Provide a list of project references complete with points of contact, addresses and telephone numbers at the construction site.

3.2.13. Pre-Construction Conference

3.2.13.1 Before work begins on this contract, the CO will arrange for a meeting with the Contractor to discuss the contract in general, including administrative matters, project requirements, submittal procedures, approval and payment schedule, quality control expectations, request for proposal and task order (TO) procedures, traffic control, construction access requirements, as-built criteria, performance requirements, security procedures, accident prevention, safety, environment protection, and fire prevention briefings. A Pre-Construction Conference will be held at the Contracting conference room after the contract is awarded and bonds and insurance are received. The Contractor shall submit meeting minutes to the CO and

CM.

The following contract requirements and procedures will be discussed during the Pre- Construction Conference, but are not limited to:

a. Project Schedule

b. Contractor Work Progress Reporting Plan

c. Quality Control Plan

d. Accident Prevention Plan

e. Environment Protection Plan

f. Contractor Submittals

g. Contractor Storage/Laydown Yard

h. Utility Outages

i. Government Furnished Information and materials

j. The SAFB operating conditions and the base personnel’s specific concerns

3.2.13.2 The meeting orients the Contractor on Government procedures, contractual lines of authority, and administrative/construction matters. If the magnitude of the project warrants, the preconstruction conference may be held in two parts. The first part of the conference in this case will cover the SAFB operating conditions, the base personnel’s specific concerns, and the second component will cover local administrative features between the Government agencies and the Contractor.

3.2.13.3 The agenda of this conference will cover introductions, safety, design briefings (as applicable), user coordination, defense materials system, environmental protection, administrative/technical requirements, the Government and Contractor organizations, anticipated critical items, access and security, potential problem areas, Contractor Quality Control (CQC) system, Health and Safety plan and Environmental Protection plan.

3.2.13.4 The Contractor shall prepare detailed minutes of the meeting to include items discussed.

The original minutes are forwarded to the CO and CM for review with formal written concurrence typically requested within 5 business days. The CO, CM and Contractor sign final minutes of the Pre-construction Conference and the original is sent to the CO and CM

3.3. Site Coordination

3.3.1. Digging/Construction Permit – the Contractor shall submit construction/digging permit request in accordance with Appendix 2 to the CO and CM. No excavation can be accomplished without the approved Form 103 digging permit.

3.3.2. Site Joint Inventory – Prior to site release and start of construction, a joint inventory of the existing site will be conducted by the Contractor, CM, and Using Agency. The Contractor requests the site inventory to the CO and CM. The site joint inventory shall be conducted individually for each construction location (i.e., each parking lot), before construction commences in that location.

3.3.3. Site/Building Release Request – after the joint inventory, the Contractor shall submit a building/construction site release request to the CO and CM. No work can begin until site/building release is granted

3.3.4. Temporary Power Plan – Prior to the use of any temporary electric on a project site, a temporary power plan must be submitted and approved. The Contractor shall submit the temporary power plan to the CO and CM. The 50 CES Project Manager (PM) will review the power plan and the PM will approve or provide reasons for disapproval by a letter.

3.3.5. Site Plan – When the Contractor requests a digging permit, they are also required to submit their site plan. The plan will definitize site organization during the construction process.

It must include all temporary structures to be erected. Approval from the 50 CES Operations is required prior to the CM accepting the plan.

3.3.6. Road Closure Request – These requests are initiated by the Contractor to the CO by submitting a Power Point presentation detailing the impact and affected areas of the road closure.

The lead time is fifteen (15) business days in accordance with the contract requirements or the SAFB policy. No work is allowed to proceed until the CO provides the approval of the road closure to the Contractor by a letter.

3.4. Special Conditions/Requirements

3.4.1. All construction work shall be subject to stoppages and delays due to critical SAFB mission requirements.

3.4.2. The Contractor shall provide appropriate flaggers, traffic control devices, and signage to direct vehicle and pedestrian traffic around the work area.

3.5. Guides & Regulations

3.5.1. The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

3.6. As-Builts/Drawings and O&M Manuals

3.6.1. As-Built Construction Documents:

All drawing data will comply with the A/E/C CAD Standard Release 6.0 currently being used by Schriever AFB, Civil Engineer Squadron. All as-built drawing shall be delivered on a CDROM/DVD in both *.PDF and *.DWG format. All sheets should be converted to PDF by their discipline. All DWG files should be projected to both NAD 1983 State Plane Colorado Central FIPS 0502 US Feet and Geographic Coordinate System WGS 84. Duplication of this data in both coordinate systems assures compliance with both DOD and State standards. All civil drawings shall clearly indicate survey site control monuments for basis of bearings and distance.

The *.DWG file delivered shall be created using AutoCAD Map 3D 2014. Accuracy level of data provided shall be +/- .02 feet. All Civil drawings shall reflect mean combination ground to grid factor, be printed upon any calculation sheets anytime ground (modified) State Plane Coordinates are used, and be noted in the bearing source statement. Digital media must have an external label listing the name of the project and contract number and the words “As-Built Record Set”. The *.DWG’s shall be bound and have no external references. When opened the *.DWG’s shall be seen exactly as they should be plotted. Include any symbol libraries, font libraries, color tables, pen tables, plot configuration files, user command files, etc. necessary for a complete project. Compress, reduce, and/or purge all files using the appropriate utilities. All *.CTB and *.PC3 files shall be supplied if used on the project.

3.6.2. Operations and Maintenance Manuals:

Provide electronic copy of O&M Manuals in *.PDF format including all warranties, warranty and vendor contact information, relevant product data including proper maintenance and operation, and pertinent shop drawings describing all installed materials, systems and equipment in the project. Manuals must be organized by CSI specification sections.

4. PERFORMANCE PERIOD

4.1. Period of Performance (POP)

A Period of Performance (POP) of one hundred fifty (150) calendar days will begin after approvals of all material submittals, security badges, plans, and Form 103 work permit, acquiring all major materials requiring long lead time, and approval to begin work.

Any and all project delays shall be addressed on an as-needed basis, and any requests for contract time extension shall be provided, in writing, to the CO for consideration by the CM.

4.2. Work Hours

Standard work hours under this contract are Monday through Friday, 6 a.m. to 5 p.m. Mountain Standard Time (MST). Upon written request from the Contractor, the CO may grant permission to deviate from the standard work hours on a case by case basis. Request to the CO for non-standard work hours shall be requested at least 48 hours in advance. In addition to non-standard work hours, the Contractor shall not work on federal holidays without written approval from the

CO.

5. MEETINGS

The time and place of meetings shall be determined by the CO.

5.1. Kick-Off Meeting

The Contractor shall attend one pre-construction kick-off meeting at Schriever AFB. A kick-off meeting will be held at the Contracting conference room within after the contract is awarded and bonds and insurance are received.

5.2. Pre-Construction Site Survey

The Contractor, prior to the start of any on site construction activities, shall conduct a condition survey with the CO and CM, after which the Contractor shall note the condition of any structural damage that may exist immediately within or adjacent to work site.

5.3. Progress Meetings

Bi-weekly progress meetings shall be held. The Contractor shall provide the weekly project schedule updates prior to the weekly progress meeting for discussion. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The Contractor will be responsible for providing Progress Meeting Minutes within 24 hours of conclusion of the meeting.

The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete (Actual and Scheduled)

c. Schedule

d. Two Week Look Ahead

e. Material Submittals and Statuses

f. RFI’s and Statuses

g. Resolution of Existing Issues

h. New Business

6. CONTRACT COMPLETION

6.1. Delivery & Warranty

The Contractor shall complete all requirements prior to final inspection. Following final inspection, two electronic copies of as-built drawings, O&M Manuals, and warranties on CDs shall be delivered to the CO within fourteen (14) calendar days.

6.2. Pre-Final Inspection

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the Contracting Officer for review.

6.3. Final Inspection

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

Final acceptance: Upon successful final testing in presence of the CO & CM, final electronic copies of “as-built” drawings submitted to CO, and approved site clean-up, the Contractors work will be complete.

APPENDICES

Appendix 1: Deliverables

Appendix 2: AF Form 103 Work Clearance Process

Appendix 3: SAFB Security Requirements

Appendix 4: Visitor Passes

Appendix 5: SAFB Environmental Supplement

Appendix 1: DELIVERABLES

The Contractor shall provide submittals to the CO via the IMT Form 3000. A complete list of deliverables needed for approval can be found on the Project Submittal Form, AF Form 66. Any submittal that will be in electronic format shall use a version that is compatible with the Government’s 2013 version of Microsoft Word, Excel, and Adobe Acrobat.

Task Project Work Plan (Deliverables)

The Contractor shall produce and submit a project work plan for approval. The plan shall contain at a minimum the strategy and milestones for completing the project tasks and completed in Industry Standard Format.

CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The CM and CO shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the CO.

The CM and CO shall sign subsequent and periodic updates to the progress schedule.

CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 every two weeks after the issuance of NTP. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The CM will sign the AF 3065 and send to the CO for coordination and approval.

An AF 3065, signed by the CM and the CO, shall accompany each invoice submitted in WAWF.

Appendix 2: AF FORM 103 WORK CLEARANCE PROCESS

A Form 103 BCE Work Clearance Request form is required prior to execution of any work. The 50 CES Construction Manager will initiate and process the 103 Work Permit. The Contractor shall be responsible for contacting UNCC Locates at 1-800-922-1987 and obtaining mark-outs and clearances from Commercial Utility Companies (Telephone, Gas, Electric, Water and Sewer). The Contractor shall provide proof from the respective utility company that the site is cleared for construction. The Contractor shall be responsible to preserve any and all utility locate markings, and is ultimately responsible for identifying and avoiding contact with existing utilities. This shall include taking any and all additional measures to ensure that utility locate markings are preserved as best field management construction practices allow.

Appendix 3: SAFB SECURITY REQUIREMENTS

All security requirements are to change based on SFS Installation Defense Plan.

Contractor is required to provide identification badges for their employees. All Contractor personnel shall wear these badges while on SAFB. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. These are not substitutes for visitor, temporary or any other SAFB generated badges.

The contractor shall comply with all SAFB security requirements. SAFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

The contractor shall appoint, in writing to the Government, a Security Representative to arrange all needed security support for this Statement of Work. The contractor shall arrange all needed security support for this project. Contractor shall coordinate security matters with the 50 Civil Engineer Squadron (50 CES) and other base agencies, as needed. Assistance from the 50 CES Security Manager and 50 Security Forces Squadron (SFS) personnel will be provided to the contractor’s Security Officer.

It is the sole responsibility of the Contractor to obtain any and all required escorts prior to starting work.

Photographs will not be taken on Schriever AFB without prior coordination with the Security Manager and approval of the commander. Upon approval, photographs shall not be taken of any mission equipment, classified or sensitive materials. Use of digital cameras is limited and a make, model, and serial number of the camera to be used must be supplied to the Security Manager for approval prior to use.

Incidents of a violating photography procedures shall be treated as a breach of security and that person shall be susceptible to apprehension, search, confiscation of photography equipment and materials, and detainment. The contractor shall insure personnel are briefed on base security requirements.

Access to the Restricted Area will be required for this project, and it will be the responsibility of the contractor to provide personnel who are capable of passing the required security background investigations, and capable of obtaining un-escorted Restricted Area badges in a timely manner.

Contractors cannot bring cell phones into the restricted area. Exception: If the contract states that cell phones are required, contractor cell phones (Without Camera) may be approved

Appendix 4: VISTIOR PASSES

Contractors shall fill out CE Access Spreadsheet for all personnel that need access to the installation. This shall complete at least 24 hours in advanced. SFS may deny entry to any persons with criminal history.

All Contractor Vehicles must enter the Installation at the West Inspection Gate.

All Contractor Vehicles must enter the Restricted Area at the West Entrapment.

Visitor RA Badges must be obtained at the North Portal (exception if driving). Contractors shall have two valid forms of ID.

Appendix 5: SAFB ENVIRONMENTAL SUPPLEMENT

1. ENVIRONMENTAL ISSUES

1.1. Activities implemented, in whole or in part, with federal funds must comply with applicable legislation and regulations established to protect the human or physical environment. The Contractor will remain in compliance with federal statutes during the performance of the contract, including but not limited to the Clean Air Act (CAA), Clean Water Act (CWA), Endangered Species Act, Resource Conservation and Recovery Act (RCRA), and other applicable laws, regulations, and requirements.

1.2. Schriever AFB (SAFB) must comply with all Environmental Laws and Regulations as set forth by Federal, State, Department of Defense, Air Force and any other mandated requirements for Federal installations. As such, all SAFB personnel must track all chemicals (hazardous materials), air emissions, stormwater, construction and demolition (C&D) debris, and waste/byproducts/excess materials transported, managed, used and disposed from any part of this installation. This requirement is for all installation organizations, workplaces, work centers, shops and for all Contractors doing any work on the installation. Contractors shall investigate, comprehend, and comply with all environmental rules, regulations, and permits applicable to their chosen method of accomplishment of the work under this contract. The Contractor is responsible for any fees for the work that needs to be accomplished and also fees that may be required due to permit violations.

1.3. The Contractor will be responsible for, insure and hold the Government harmless for all spills, releases, emission, and discharges of any toxic or hazardous substance, any pollutant, or any waste, whether sudden or gradual, caused by or arising under the performance of this contract. This applies to any substance, material, equipment, or facility utilized by the Contractor. For the purposes of any environmental statute or regulation, the Contractor will be considered the "operator" for any facility used in the performance of the contract, and will indemnify and hold the Government harmless for the failure to adhere to any applicable law or regulation established to protect the human or physical environment. The Contractor will be responsible in the same manner as above regardless of whether activities leading to or causing a spill, release, emission or discharge are performed by the Contractor, its agent or designee, an offender, visitor, or any third party.

2. HAZARDOUS MATERIAL/ WASTE MANAGEMENT

The following is a breakdown of all required information that deals with the transport, use and disposal of any hazardous chemicals and waste materials on or from the installation. The Contractor will be further briefed on the SAFB Hazardous Waste Management Plan at the pre-performance conference.

2.1. HAZARDOUS MATERIALS

2.1.1. Contractors using any type of hazardous materials (HM) on SAFB must comply with the review and approval process and shall provide the Contracting Officer (CO) with a list of proposed materials that it plans to use on the installation during the performance of the contract.

2.1.2. At least 30 days prior to the contract start date, the Contractor shall provide to the CO a copy of the 3952 Form, SAFB Hazardous Material Tracking Form - Material and Approval Submittal, listing all materials that will be utilized during the contract period as well as the current Safety Data Sheet (SDS). The 50 Civil Engineering Squadron Environmental Management Element (50 CES/CEIE) will determine if any of the proposed materials are classified as hazardous and are covered under Emergency Planning and Community Right-to- Know Act (EPCRA) (42 U.S.C. 11001-11050). If they fall into this category 50 CES/CEIE will issue an authorized use list to the CO for this Contractor.

2.1.3. Once on site the Contractor will report through the CO to the 50 Logistics Readiness Flight (LRF) HM pharmacy located at building 613 to get approved barcode tracking labels for all HM. The Contractor must maintain a file of all SDSs during the performance of this contract.

Any HMs not utilized by the Contractor must be taken off SAFB as soon as the project ends.

2.1.4. If additional HM is required during the course of the contract or if there is a change to existing HM, the Contractor shall update the 3952 Form and provide a SDS for each HM through the CO to 50 CES/CEIE. The Contractor shall submit the new authorization request no later than (NLT) 15 days prior to delivery of the HM onto SAFB.

2.1.5. For each Contractor-identified chemical that 50 CES/CEIE determines does not meet the definition of a HM, EPCRA requirements do not apply. 50 CES/CEIE will notify the CO that the Contractor has authorization to bring and use that material on the installation without reporting usage use unless required under Green Procurement Program or specifications requiring data submittals.

2.1.6. The main Contractor is responsible for reporting all sub-contractors HM usage from the date of hire throughout the duration of their contract through the CO to 50 CES/CEIE. No HM, lubricants, oils, liquids or related materials shall be deposited in the refuse containers on the installation.

2.1.7. The Contractor shall not use products that are, or contain Diisocyanates, Dioxins and Dioxin-like Compounds, Extremely Hazardous Substances, Ozone Depleting Substances (ODS), CFCs or Persistent Bio-accumulative and Toxic chemicals. Any HM containing any of these banned substances will not be allowed on the installation.

2.1.8. If the HM request is for a Class I ODS, 50 CES/CEIE will ensure there is an applicable and current Air Force Senior Acquisition Official (SAO) approval for contract Class I ODS requirements before approving the HM authorization and made available to the Contractor. The CO will also maintain a copy of the SAO approval in the contract file as required by AFI 32- 7086.

2.1.9. Reporting Requirements: The Contractor shall submit all information needed by the base to comply with the following:

a. Emergency planning reporting requirements of Section 302 of EPCRA.

b. Emergency notice requirements of Section 304 of EPCRA

c. List of Safety Data Sheets required by Section 311 of EPCRA

d. Emergency and hazardous chemical inventory forms of Section 312 of EPCRA

e. Toxic chemical release inventory of Section 313 of EPCRA, which includes the reduction and recycling information required by Section 6607 of PPA

f. Toxic chemical reduction goals requirements of Section 3-302 of Executive Order 12856

g. Pollution Prevention and Right-to-Know Information as per the FAR 52.223-5 (Apr 1998)

h. Executive Order 13148 Greening the Government through Leadership in Environmental Management

i. Executive Order 13423, Strengthening Federal Environmental, Energy and Transportation Management

Note: No hazardous or potentially hazardous material may be brought onto the installation without full compliance with all authorization, approval, and reporting requirements specified in the Federal, DOD and Air Force regulations or local supplements.

2.2. DISPOSAL OF WASTES (NON-HAZARDOUS, SPECIAL, AND HAZARDOUS)

GENERATED

2.2.1. The Integrated Solid Waste Management Plan (ISWMP) is a comprehensive approach to managing non-hazardous solid waste. It encompasses waste prevention, recycling, composting, and disposal programs. Through the ISWMP, Air Force installations or facilities seek to determine the most cost effective, energy-efficient, least-polluting ways to deal with their waste streams in order to protect human health and the environment. As applicable, the ISWMP will be briefed to the Contractor.

2.2.2. Non-Hazardous Wastes: Non-hazardous solid waste is regulated under 42 U.S. Code Chapter 82 – Solid Waste Disposal - Resource Conservation and Recovery Act (RCRA) Subtitle D, 40 CFR Part 239-259 and set minimum federal criteria for the operation of municipal waste and industrial waste landfills, including design criteria, location restrictions, financial assurance, corrective action (cleanup), and closure requirement. States play a lead role in implementing these regulations and may set more stringent requirements. In absence of an approved state program, the federal requirements must be met by waste facilities.

2.2.3. The Contractor shall transport and dispose of all non-hazardous wastes to a permitted facility or other disposal facility permitted by the state in which the disposal facility is located.

2.2.4. Special Wastes: Special wastes are any wastes that are non-hazardous yet have to be stored, transported, and/or disposed of in a special manner, for example, asbestos containing wastes or petroleum contaminated soil. The Contractor shall store, transport and dispose of all Special Wastes in accordance with all Federal, State, and local laws, rules and regulations as applicable. The Contractor shall dispose of special wastes in a permitted facility. The disposal facility must also be approved by 50 CES/CEIE prior to transportation. The Contractor shall make all necessary arrangements with the disposal facility for disposal of special wastes. The Contractor shall prepare all necessary paper work, including but not limited to bill of lading, manifests, etc. at no additional cost to the Government.

2.3. HADARDOUS WASTE

2.3.1. The Contractor shall accumulate, transport and dispose of all hazardous waste (HW) in accordance with federal HW regulations 40 CFR 260-279, Colorado Department of Transportation, and federal transportation regulations 49 CFR 171-176. The Contractor shall prepare, maintain, and submit to the CO all records, shipping documents, training certificates, plans and other documents required by regulation. This includes copies of the manifests and land disposal restrictions.

2.3.2. The Contractor shall remove all HW from SAFB on a daily basis unless the accumulation and storage is specifically approved in writing by the CO and 50 CES/CEIE. Such approval must be given prior to the generation of any HW. Approval for accumulation or storage of HW in excess of 1kg of acute and 100 kg of non-acute HW, for greater than three (3) calendar days will require a minimum lead time of forty-five (45) calendar days from the date of the receipt of the request and may not be approved at that time. The contractor is responsible for proper packaging, labeling, and transportation of HW and universal waste (UW) from accumulation area to a facility for ultimate disposal. The contractor shall ensure the waste is disposed at a properly permitted treatment storage or disposal facility and that copies of all manifests and other required documents are provided through the CO to 50 CES/CEIE. The contractor shall pay all costs associated with regulated substance management and disposal. The contractor shall pay all fines/penalties assessed by federal, state, or local agencies for the improper management or illegal disposal of regulated substances; or laws/regulations violated by the contractor. No HW or UW may be stored, accumulated or left on the property after finalization of project. Under no circumstances shall disposal or treatment of HW be allowed on SAFB by the Contractor.

2.3.3. Reasonable and appropriate measures shall be taken by the Contractor to prevent chemicals, fuels, oils, greases, bituminous materials, waste washings, herbicides and insecticides, and construction materials or debris from polluting the construction site and surrounding area.

2.3.4. Disposal of any materials, wastes, effluents, trash, garbage, oil, grease, chemicals, and similar hazardous substances shall be transported to a suitable disposal site by the Contractor subject to the approval of the CO and 50 CES/CEIE.

2.3.5. The Contractor will be responsible for any and all spills, releases, emission, and discharges of any toxic or hazardous substance, any pollutant, or any waste, whether sudden or gradual, caused by or arising under the performance of the contract or any substance, material, equipment, or facility utilized therefore for the purposes of any environmental statute or regulation to protect the human or physical environment.

2.3.6. The Contractor will be responsible in the same manner as above regardless of whether activities leading to or causing a spill, release, emission or discharge is performed by the contractor, its agent or designee, an offender, visitor, or any third party.

2.3.7. If the Contractor spills or releases any substance into the environment, the contractor will immediately report the incident to the CO, 50 CES/CEIE and 50 CES/Fire Emergency Services (FES). The liability for the spill or release of such substances rests solely with the contractor and its agent and at no time will the contractor dispose of hazardous, toxic or caustic substances by unsafe methods. Unsafe methods include spreading or pouring it onto the ground, dumping in a lake, river or stream, and flushing into sewers.

NOTICE: No HW, UW, HM, lubricants, oils, liquids or related materials shall be deposited in the refuse containers on base or a solid waste stream. The Contractor will contact 50 CES/CEIE through the CO for disposal of any spent materials as determined to be HW by the 50 CES/CEIE.

The contractor will adhere to all other federal, state, and local guidelines regarding environmental practices.

3. GREEN PROCUREMENT PROGRAM (GPP)

3.1. Green Procurement is defined as “The purchase of environmentally preferable products (EPP) and services, in accordance with federally-mandated 'green" procurement preference programs. These products and services will have a less or reduced effect on human health and environment when compared to competing products and services that serve the same purpose.

3.2. Priority should be given to products that empathize the source reduction aspect of the Air Force's Pollution Prevention hierarchy and those that incorporate one, or all, of the following mandatory GPP elements: Recovered materials, Energy and Water Efficiency, Alternate Fuels and Fuel Efficiency, Bio-based, Ozone Depleting Substances, Priority Chemicals, and Environmentally Preferable Products.

4. AIR EMISSION SOURCE REPORTING

4.1. The Contractor shall comprehend and comply with the current Air Permit 95EP7712 and all applicable Federal, State, County and Municipal laws concerning air pollution, particularly the CAA and all subsequent amendments. All work under this contract shall be performed in such a manner that objectionable or nuisance conditions will not be created in the air nor will objectionable particulates be released into the air.

4.2. Air Emissions: Material usage which produces Volatile Organic Compounds (VOCs) or Hazardous Air Pollutants (HAPs) emissions shall be reported through the CO to 50 CES/CEIE.

Materials such as welding rods, welding gases, paints, thinners, solvents, blast media, generator use, and asphalt will require reporting through the CO to 50 CES/CEIE, on a monthly basis throughout the project (3952 Form). No open burning shall be permitted on base. All generators brought on-site must be immediately reported to 50 CES/CEIE through the CO.

4.3. Dust Control: The Contractor shall maintain all excavations, embankments, stockpiles, haul roads, permanent access roads, plant sites, and waste areas, borrow areas, and all other work areas within or without the project boundaries free from dust in accordance with all applicable local, state, and Federal regulations for the control of dust and particulate emissions.

4.3.1. Temporary methods of stabilization…