PWS_Hoods.pdf

PERFORMANCE WORK STATEMENT

FOR

HOODS AND DUCTS CLEANING

SERVICES

Schriever AFB

August 13 2013

PERFORMANCE WORK STATEMENT

FOR

HOODS AND DUCTS CLEANING SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that hood and duct services are performed at

Schriever Air Force Base (SAFB) in a satisfactory manner.

1.1. BASIC SERVICES. The contractor shall inspect and clean hoods and duct systems in accordance with National Fire Protection Association (NFPA) Standard 96 and other local, state, and federal rules and procedures. The contractor and the Contracting Officer Representative

(COR) shall review the current inspection and cleaning status of all hood, duct, and exhaust systems included in this contract. The contractor shall submit a planned work schedule to the

COR for approval no later than 10 calendar days after contract award. The contractor shall submit a documented report to the COR on all hood, duct, and exhaust system’s inspection and cleaning, noting record of conditions, completed tests, inspection results, preventive or corrective maintenance performed, discrepancies, system impairments and recommendations, within 10 calendar days after inspection.

Type system Manufacturer Building

Exhaust System Gaylord 300 Dining Hall

Exhaust System Gaylord 300 Dining Hall

Exhaust System Gaylord 300 Basement of Dining Hall

Exhaust System Captive Air 60 CDC

Exhaust System Larkin 717 Fire Station

1.1.1. Review the current inspection and cleaning records of all hoods and duct exhaust systems and develop a planned work schedule.

1.1.2. Inspect each hood and duct exhaust system IAW NFPA Standard 96 (NFPA 96 lists numerous other NFPA and American Society for Testing and Materials (ASTM) publications to follow) and the manufacturer’s instructions.

1.1.3. Perform all work in strict accordance with the highest safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures.

1.1.4. Submit a report of all hood and duct exhaust system tests, inspections, and maintenance accomplished. Reports shall include a record of conditions, completed tests, inspection results, and preventive or corrective maintenance performed on a system.

1.2. GENERAL INFORMATION.

1.2.1. Quality Assurance: The Government will periodically evaluate the Contractor's performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor's performance through intermittent on-site inspections of the Contractor's quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates.

1.2.2. Quality Control (QC): The Contractor shall develop and maintain a QC inspection system that encompasses all functions of the contract. The QC inspection system shall satisfy the requirements in the Inspection of Services clause in the RFP and resultant contract and shall be designed to keep the Contractor's management informed of all issues affecting quality.

The QC records of inspections shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

1.2.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of

FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Sept 2013), for contractor’s failure to correct nonconforming services.

1.2.4. HOURS OF OPERATION. 0730 Hours – 1600 Hours, Monday - Friday

1.2.5 SECURITY REQUIREMENTS:

1.2.5.1. The Contractor shall comply with all Schriever AFB (SAFB) security requirements.

SAFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The Contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

1.2.5.2. The Contractor shall appoint, in writing to the CO, a Security Officer to arrange all needed security support for this PWS. The COR will assist the Contractor to coordinate security matters with the 50 CES and other base agencies, as needed. Training and assistance from the 50

CES Security Manager and 50th Security Forces Squadron (SFS) personnel will be provided to the Contractor’s Security Officer when coordinated through the COR. The Contractor shall initiate unescorted entry authorization requests and National Agency Check (NAC) no later than

30 calendar days after employee start date. The Contractor shall limit the number of designated escort officials (“E” badges) to no more than 25% of the permanent work force.

1.2.5.3. The Contractor shall request, obtain, and properly use vehicle passes for all vehicles used in the performance of this contract, in accordance with AFI 31-204 50SW Supplement, Air

Force Motor Vehicle Traffic Supervision.

1.2.5.4. To qualify for unescorted entry to SAFB an employee shall obtain a favorable NAC.

NAC paperwork must be submitted by the contractor 30 days prior the contractor employee receiving a unescorted badge. The contractor shall initiate the NAC by completing a Standard

Form 85P, using the latest version of the Electronic Personnel Security Questionnaire (EPSQ) program (available for download at Website www.dss.mil). The NAC requires the employee to authorize an “employment,” “residence,” and “criminal” history records check, and submit to fingerprinting. The Government shall conduct and cover the cost of the actual NAC. Upon favorable adjudication of the records check results, interim unescorted entry may be granted pending completion of NAC. Unescorted entry based on a favorable records check will be limited to Area 7 (main base portion of SAFB).

1.2.5.5. The Contractor shall direct each eligible employee to personally report to the COR/50

CES Security Manager for completion of the AF Form 2586, Unescorted Entry Authorization

Certificate. Contractor employees will not be allowed unescorted entry to SAFB secured buildings until these procedures have been completed.

1.2.5.6. Employees without unescorted entry authority will be continuously escorted while in a restricted area. The restricted/controlled area badge shall only be valid for the employee’s term of employment or for the duration of the contract, whichever is shorter. Upon employee termination, the Contractor shall surrender the restricted/controlled area badge to 50 SFS building 15, Pass and Registration Office, no later than 4:00 p.m. on the following workday.

1.2.5.7. When inside restricted area, Contractor personnel shall, at all times, display restricted/controlled area badges on their outer garments above the waist. Remove and secure the restricted/controlled area badges immediately upon departure from the restricted area to prevent loss. Incidents of a person not properly displaying badges or violating escort procedures (e.g.

working out of view of escort) shall be treated as a breach of security and that person shall be susceptible to apprehension, search and detainment. Any person inside a restricted area without a restricted/controlled area badge will be detained or apprehended, searched, removed, and turned over to appropriate authorities for disposition.

1.2.5.8. Access to classified information by Contractor personnel during performance of this contract is prohibited. However, Contractor performance shall be within controlled areas that shall require Contractor compliance with various levels of security and require certain established personnel security entry control procedures.

1.2.5.9. The installation commander reserves the right to deny entry to SAFB to any person whose NAC is unfavorable or upon disclosure of information that indicates the individual’s continued entry to SAFB is not in the best interest of the USAF. Additionally, the violation of, or deviation from established security procedures by any Contractor employee may result in the confiscation of restricted/controlled area badges and denial of future entry to SAFB.

1.2.5.10. Restricted/Controlled Area badges issued to Contractor personnel are subject to recall for inventory and verification purposes. Contractor personnel shall surrender restricted/ controlled area badges to government personnel conducting such inventory and/or verification immediately upon notification.

1.2.5.11. The Contractor shall provide an Entry Authorization Listing (EAL) to the CO and the

COR by the second workday of each month, or as requested. The EAL shall be maintained current and correct at all times and shall include the name of each employee and their restricted/controlled area badge number, and vehicle listing with description. The EAL shall be on company stationery and signed by the Contractor’s Security Officer or an officer of the company.

1.2.5.12. 50 SFS personnel will verify the identity and entry authorization of each Contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on SAFB.

1.2.5.13. Contractor employees requiring entry, but not requiring unescorted entry, will be issued a visitor badge and will be under direct surveillance, at all times, of a Contractor employee possessing a restricted/controlled area badge with escort authority. Contractor employees entering SAFB will obtain their visitor badge from the 50 SFS, Building 15. The visitor badge will be returned to the entry controller each time the employee departs the SAFB controlled area.

While within the SAFB controlled area, Contractor personnel will display the visitor badge on their outer garment above the waist and shall remain at all times within view of the escort official.

1.2.5.14. The Contractor shall immediately report the occurrence of lost badge(s) to the COR, who will in turn report to SFS. If the COR is not available, the loss shall be reported directly to

50 SFS within one duty day of loss. Replacement badge will not be issued until reporting procedures are satisfactorily completed.

1.2.5.15. All costs incurred by the Contractor associated with security requirements (with exception of the NAC investigations) including submission of necessary security investigation paperwork, routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the Contractor and shall be included in the price of the contract.

Exercises are estimated to occur approximately twelve (12) workdays per year; however, during contingencies and exercises the contractor’s work will normally be rescheduled.

1.2.5.16. The Contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work will be performed. The Contractor shall apply for all vehicle and individual identification media at the 50 SFS, Pass and Registration

Office, Building 15. All personnel operating a vehicle on SAFB shall obtain a vehicle registration pass. The Contractor shall provide proper state registration, proof of insurance, valid driver’s license in order to register the vehicle and drive on base. Upon completion or termination of the contract, or an individual’s employment on the job, the Contractor shall immediately retrieve the identification media issued above and surrender it to the Security

Forces, Pass and Registration Office, Building 15.

1.2.5.17. IAW Department of Defense Instruction (DODI) 1100.22, Acquisition planning must consider whether a contract is likely to be performed in crisis situations outside the United States and must develop appropriately detailed measures for inclusion in the contract. The Contractor shall provide a contingency plan within 30 calendar days of contract award (CDRL A003) and designate mission essential personnel in accordance with DFARS 237.76, Continuation of

Essential Contractor Services. The Contractor shall submit a revised Contingency Operations

Plan within 15 days after each time the plan is revised or updated.Combatant commanders establish operational plans identifying essential services that must continue during crisis. DoDI

1100.22 requires the military departments to develop the resources to carry out these plans.

1.2.5.18 Per DFARS 211.106, Service contracts shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.2.6. PARTIAL BASE CLOSURE. Approximately twelve times per year, for four hours in duration, small portions of SAFB will be closed to non-essential personnel due to disaster, emergency, and contingency responses or exercises. During contingencies and exercises the contractor’s work will normally be rescheduled.

1.2.7. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY. -RESERVED

1.2.8 WORK SITE MAINTENANCE

The Contractor shall maintain the work site to prevent the spread of contamination, provide for the safety of all individuals in the vicinity of the work site areas, and prevent the release of any contamination to the environment. The work site shall be well marked to prevent inadvertent entry into all work areas. Access to work areas shall be monitored and thoroughly controlled.

Standard work zones and access points for controlled operations shall be established and maintained as the site conditions warrant. The Contractor shall ensure compliance with any federal, state, and local regulations and QA/QC protocols and procedures for decontaminating tools, equipment, or other materials, as required. The Contractor shall keep the work area free from accumulation of waste and non-essential hazardous materials. The Contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency. Before completing the work at each work location, the Contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the government.

1.2.9 MINIMIZE IMPACTS TO EXISTING OPERATIONS

The Contractor shall cooperate fully with other contractors and government employees. The

Contractor shall not commit any act that will interfere with the performance of work by any other contractor or government employee. The COR will resolve work schedule conflicts between this contract and other contracts. The COR will provide written directions to the Contractor to reschedule work when required.

1.2.10 WORK SITE COORDINATION/SITE ACCESS BADGES

The Contractor shall coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. The Contractor shall provide physical security to each work area with security equipment and personnel, as needed. SAFB is a secure facility, therefore, when extensive work onsite is required, the Contractor shall make the necessary arrangements with the 50 CES/CEOES to gain base entry. Access to the base can be time consuming; therefore, the Contractor should schedule for possible delays. There are access restrictions to SAFB, including the high security section regulated as a Restricted Area (RA).

The Contractor shall submit a visit authorization request letter through 50 CES/CEOES a minimum of two weeks before site work begins. The letter must be on company stationery/letterhead and include: justification for requiring entry, contract number, project title, number and name(s) of personnel requiring entry, areas to be visited at SAFB, and contact person(s) (primary and alternate).

1.2.11 HAZARDOUS MATERIALS

HAZMART PARTICIPATION (Reference: AFI32-7086 HAZARDOUS MATERIALS

MANAGEMENT 1 NOV 04):

1.2.11.1. If in the performance of this Contract, there is “Any Hazardous Material” brought onto

Schriever Air Force Base (SAFB), the contractor SHALL comply with the following as it applies to the Hazardous Material in question and to the degree necessary to be in fact compliant.

1.2.11.2. The contractor shall provide trained personnel to perform environmentally related duties. The contractor shall report to 50 CES/CEV any act or omission that will violate environmental law. The contractor shall participate in the SAFB Pollution Prevention Program.

The contractor shall comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal and applications, DoDI 4150.7, DoD Pest Management Program, 29

May 2008, and AFI 32-1053, Integrated Pest Management Program, 23 June 2009.

1.2.11.3. The contractor shall implement measures to achieve reductions in hazardous materials/waste generation, use of ozone depleting chemicals and solid waste volumes. The contractor shall turn in all Hazardous Waste (HAZWASTE) generated from its operations for disposal in accordance with federal, state and local environmental laws and regulations.

1.2.11.4. Hazardous Material Pharmacy (HAZMART) Enrollment: The Contracting Officer

(CO) (after coordinating with the HAZMART and 50 CES/CEV) will direct the contractor’s method of reporting of Hazardous Materials (HAZMAT) on a material by material basis. To this end the contractor shall provide the CO a comprehensive list of ALL Hazardous Material to be brought onto SAFB within ten (10) business days of award of this contract, unless otherwise authorized by the CO.

a. Fourteen (14) days prior to transporting HAZMAT onto SAFB property, the contractor shall forward to the HAZMART a completed AF Form 3952 and Material Safety Data Sheet (MSDS) for each HAZMAT the contractor anticipates using during the contract performance period. The contractor must receive government approval, prior to transporting any HAZMAT onto SAFB property.

b. If the contractor wants to procure a new potentially hazardous material not previously identified and/or approved, the contractor shall request this material by completing an AF Form

3952 (See AFI-32-7086 HAZARDOUS MATERIALS MANAGEMENT) and forwarding it and the MSDS to the HAZMART. After review of the contractor’s material request, the government will, within ten (10) working days of receipt, document on the AF Form 3952 the procurement classification. After the government’s initial procurement classification for a specific chemical, the contractor shall make all future procurements of the same material according to the initial procurement classification. The contractor is not required to submit an AF Form 3952 and

MSDS for a chemical that has previously received a procurement classification from the government.

c. Exceptions: There may be times when the HAZMART cannot obtain a material designated

“Through the HAZMART” by the required delivery date. If this is the case, 50 CES/CEV will coordinate with 50 CONS to authorize the contractor “in writing” to procure materials designated

“Through the HAZMART” from a commercial vendor. This authorization will only be valid for material purchases associated with the specific project and will expire when the project is complete whereby the contractor shall provide to the HAZMART the quantity of the material and its MSDS within one business day of transporting it onto SAFB property.

d. Consumption reporting: The contractor will call the HAZMART, 567-7490 or 567-3476 as needed to report empty containers.

1.2.11.5. Solid Waste: The contractor is responsible for handling and disposal of all solid waste generated at the job site. The contractor shall make all arrangements for disposal of any wastes including wastes requiring special handling such as asbestos, rubble, etc. The contractor is responsible for all required laboratory testing/sampling and any documentation submittals required by the landfill owner. Colorado State Department of Public Health and Environment written approval is required for any non-inert materials such as asphalt containing materials, asphalt roofing materials, steel containing materials, etc., that are to be disposed of in a Class III landfill site.

a. The contractor shall dispose of all non-recoverable construction/demolition and related solid wastes, garbage, and refuse at an off-site solid waste disposal facility possessing the appropriate

City or County Certificate of Designation unless otherwise specified.

b. No waste or materials shall be left on the installation after completion of any project under this contract.

c. All non-hazardous wastes shall be properly disposed of through a licensed landfill site unless specific provision at the installation allows for disposal on the installation property. Demolition rubble shall not be buried anywhere on base or at the work site without permission from the CO.

Any cleanups and the costs of these cleanups of improper waste disposals or removals of improperly placed hazardous or landfill restricted waste materials shall be the responsibility of the contractor.

d. The contractor shall participate in the base recycling program or develop a contractor recycling program. In any event, coordination must be accomplished with the installation environmental office (50 CES/CEV). The Base Recycling Coordinator, 567-4242, will provide assistance on current recycling procedures.

e. The contractor shall strive to meet a 40% diversion of solid waste from landfills.

1.2.11.6. HAZARDOUS MATERIALS/WASTE: All hazardous or toxic material used, removed or handled and wastes generated by the contractor shall be managed in accordance with

Federal, State and local laws and Air Force regulations.

1.2.11.7. Hazardous Materials: Pre-construction/installation hazardous material reporting requirements. All hazardous materials to be brought on-site by the contractor shall be subject to pre-approval by the installation environmental office (50 CES/CEV). The approval process application requirements are at the discretion of the installation environmental office utilizing the

AF form 3952 process.

a. The installation reserves the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and/or the environment.

b. The installation also reserves the right to prohibit the use of hazardous materials due to the type and/or quantity of hazardous wastes potentially generated from the materials. In the event a hazardous material is not approved for use on installation, the installation may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. All installations promote waste minimization and pollution prevention practices and the contractor shall take appropriate actions to comply with this policy.

c. A minimum of ten (10) business days prior to commencement of work on site, the contractor shall submit to the CO a listing of hazardous materials that shall be brought on site during the performance of the contract. The listing shall include estimated usage and estimated quantities for each hazardous material.

d. The contractor shall identify any “extremely hazardous substances” to be used during the execution of the contract and indicate if the amount of the chemical exceeds the threshold planning quantity. The contractor shall also supply a Material Safety Data Sheet (MSDS) for each hazardous material and the contractor shall give a brief description of how the hazardous material shall be used and disposed.

e. The contractor shall, at all times, maintain an up-to-date hazardous material inventory with copies of MSDSs for all materials used on the job site.

f. Hazardous Waste:

(1) The contractor shall coordinate all hazardous waste (HAZWASTE) disposals with the installation environmental office.

(2) If there is any question about whether or not a substance is classified as hazardous, the

Contractor shall contact the installation environmental office.

(3) It shall be the responsibility of the contractor to pay for the disposal of hazardous waste unless otherwise specified.

(4) The contractor shall handle, accumulate, and manage hazardous waste in accordance with all regulatory requirements. Questions regarding the proper storage, handling and disposal may be directed to the environmental office (50 CES/CEV) through the CO.

(5) Hazardous Wastes manifested for disposal must be reviewed and authorized through the environmental office (50 CES/CEV).

1.2.11.8. The contractor shall, when applicable, have a HAZCOM program required by CFR 29

(OSHA) regulation.

1.2.11.9. Questions pertaining to these requirements can be addressed to 50 CES/CEV, 719-567-

4242.

1.2.12. SAFETY. The Contractor shall instruct his employees in appropriate safety measures concerning equipment, materials, etc. and inform them of their obligation to obey existing regulations. The Contractor shall comply with all Air Force and applicable base Safety

Regulations along with OSHA Standards. The Contractor shall provide MSDS’s for Contractor employees for any hazardous materials used.

1.2.13. PROTECTION OF REAL PROPERTY. The Contractor shall take all necessary precautions to insure against damage to Government real property. All damaged real property shall be repaired or replaced as approved by the CO through the COR at no additional cost to the

Government.

2. SERVICE DELIVERY SUMMARY.

Performance Objective PWS Para Performance Threshold

Perform Inspection and Cleaning on

Hoods and Duct System.

Systems are inspected as specified. Hoods perform properly and efficiently. Ducts are clean. Accurate reports submitted timely.

1.1.1 -

1.1.4.

No more than 1 customer complaint per month.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not intend to provide any property or services to the Contractor in the performance of this contract. The Government does reserve the right to incorporate property, equipment or supplies, as it deems necessary.

4. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 General inspection and cleaning of hood and duct systems

___5___

Units

Monthly cleaning service. Systems use solid cooking fuels or 24 hour high volume frying, char broiling, or Oriental cooking.

___0___

Systems

3 Quarterly cleaning service. Systems using high volumes of fast food frying char broiling, or

Oriental cooking.

___2___

Systems

4 Semi-annual cleaning service. Systems using normal volumes of commercial cooking of baking.

___3___

System

5 Annual cleaning service. Systems using low vapor producing cooking (pizza ovens, steam tables, etc.).

___0___

System

APPENDIX B

A. Building Locations

B. Applicable Publications and Forms

A. BUILDING LOCATIONS

B. APPLICABLE PUBLICATIONS AND FORMS

1. Publications and forms applicable to this Performance Work Statement (PWS) are listed below. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. Where government specifications are not directed, the contractor shall perform work to meet commercial standards and manufacturers recommendations. All publications annotated are mandatory. All of the following publications, directives and forms can be obtained from the World Wide Web (WWW) at the following internet address:

http://afpubs.hq.af.mil, or as specified, with exception of those identified with asterisks “*” shall be provided by the Government upon request. At the start of the contract, the Government will provide all publications, directives, and forms unavailable on the WWW upon request. The

Government may issue supplements or amendments to listed publications from any organizational level during the life of the contract. The contractor shall keep all issued publications up-to-date. The contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Before implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the administrative contracting officer (ACO) a price proposal for approval. Price proposals shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. The Government will consider changes in the contract price due to supplements and amendments under the Changes clause (located in FAR 52.212-4(c)) of this contract. The

Government will continue to supply the Government forms needed for daily operations. Upon completion of the contract, the contractor shall return to the Government all issued publications and unused forms.

PUBLICATION NO. TITLE DATE MANDATORY

ADVISORY

NFPA Standard 96 National Fire Protection Current M - All Sections

Association Issue

AFI 31-204 50 SW Motor Vehicle Traffic Current M – Chapters

Supplement Supervision (PA) Issue 2, 3, 5 and 6

*50 SWI 32-2001 The Fire Protection Operations Current M – All Sections and Fire Prevention Program Issue

29 CFR Hazard Communication Current M – Part, 1910.1200

Program Issue

40 CFR Hazardous Chemical Current M – Parts, 370& 372

Reporting Issue

49 CFR Hazardous Waste Operations Current and Emergency Response Issue M – Part, 1910.120 http://afpubs.hq.af.mil/

AF Form 2586 Unescorted Entry Current M

Authorization Certificate Issue

AF Form 3000 Material Approval Submittal Current M

Issue

AF Form 3952 Chemical Hazardous Material Current M

Request/Authorization Issue

SF Form 85P Questionnaire For Public Current M

Trust Positions Issue