PWS.pdf

Gate and Barrier Maintenance PWS Solicitation FA2550-13-T-1002

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND REPAIR

MOTORIZED GATES and

BASE SECURITY BARRIERS

50 CES/CEOS

Schriever AFB

2 May 13

TABLE OF CONTENTS

Section I Description of Services 4-12

Scope of work 4 Scheduling Services 5 Barrier Maintenance 5 Semi-Annual Preventive Maintenance 5 Quarterly PM Check 5 Non Payment for Multiple Trips 5 Service Call Repairs 6 Routine Service Calls 6 Emergency Service Calls 6 Monthly Inspection of Pop-Up Barriers 6 Required Government Approval 6 Reports 7

Hours of Operation 7 Normal Hours of Operation 7 After Normal Hours of Operation for Security Barriers 7-8 Holidays 8 Personnel 8 Quality Control 8 Quality Assurance 8 Security Requirements 8 Compliance 8 Security Officer 8-9 Restricted Area Vehicle Access 9 Unescorted Entry 9 Unescorted Entry Authorization Certificate 9 Escorted Entry 9 Wearing Security Badge 9 Denial of Entry 9 Security Badge Control 10 Entry Authorization List 10 Personnel Identity Verification 10 Visitor’s Badge 10 Lost Security Badge 10 Security Costs 10 Vehicle Pass 10-11 Use of Headphones, Earphones and Cellular Telephones 11 Driving on Air Force Installations 11 Operator and Passenger Protection 11-12 License and Permits 12 Vehicles 12 Continuation of Services During Crisis 12

Section II Services Summary 13

Section III Government-Furnished Property/Services/Equipment 14

Government-Furnished Equipment 14

Appendix ASecurity Barriers Estimated Workload Data 15

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. A non-personal service to provide all management, tools, supplies, equipment and labor necessary to inspect, perform maintenance and repairs on security barriers and motorized gates at Schriever Air Force Base (SAFB), Colorado, in a manner that will comply with commercial standards and in accordance with (IAW) all applicable federal, state, and local regulations for maintaining these systems to ensure continuous, safe, and reliable operation. Estimated Workload Data for Security Barriers are listed in Appendix A. Systems consist of:

Manufacturer

Quantity/Model Installation

Date

Location Maintenance

Frequency

B & B

4 Motorized Sliding

Gates B & B Model

XLR 1043

3 PHASE 277/480V

August 1995 SAFB N.

Entrapment

Bldg. 200

Weekly

Semi-Annual

Annual

Chamberlin/Lift

Master

4 Motorized Sliding

Gates Model SL580

Auto-Reversing

3 Phase 120/208V

April 2005 Schriever West

Bldg. 778

Weekly

Semi-Annual

Annual

Delta Scientific

2 Pop Up Barrier

Systems TT-207-2

208 Volts 3hp 1

Hydraulic power unit

Proximity Sensor

Jan 2002 SAFB N.

Entrapment

Bldg. 200

Weekly

Semi-Annual

Annual

Delta Scientific 2 Pop Up Barrier

Systems # TT2075, 208 Volts, 60 Cycle, 3

Hp and 1 Hydraulic

Power Units

Proximity Sensor

2004 SAFB W

Bldg. 778

Weekly

Annual

Delta Scientific 2 Pop Up Barrier

Systems Phalanx

Model DSC01, 230/3/60, Mar 2012 SAFB

Enoch Road

Bldg. 13

Weekly

Semi-Annual

Annual

Delta Scientific 2 Pop Up Barrier

Systems # TT 2075, 208 Volts, 60 Cycle, 3

HP and 1 Hydraulic

Power Unit.

Proximity Sensor

2004 SAFB

Irwin Road

Bldg. 36

Weekly

Annual

1.1. MAINTENANCE AND REPAIR SERVICES.

1.1.1. Scheduling Services. The Contractor shall contact 50th Civil Engineers Squadron (CES)

Operations Support Service Contracts Manager, otherwise known as the Contracting Officer

Representative (COR), at 719-567-4728 at least five (5) work days in advance of actual performance date to schedule any services so arrangements can be made for security and traffic disruptions prior to work performance. If maintenance or repair requires a road to be closed to perform work, the Contractor shall provide notice at least 30 work days in advance so coordination can be made with the appropriate offices. The Contractor shall contact the service contract manager or facility manager if keys are needed to access the system. A list of Facility

Managers, phone numbers, and e-mail addresses will be provided by the 50 CES/CEOS.

1.1.2. Barrier Maintenance. All maintenance and repairs will be performed IAW manufacturer’s current recommendations and specifications (Delta Scientific Corporation, B &

B, Chamberlin/Lift Master and Maintenance Manuals, etc). All work will be performed by qualified technicians specifically trained to work on all hydraulic/electric barrier and motorized gate systems. To ensure quality assurance and safety, all wiring shall be inspected for damage and improper wiring techniques during maintenance and repairs. Correct all deficiencies as required

IAW the National Electric Code. Maintain maintenance and service records for each barrier system for the duration of the contract and ensure all records are accurate, current, and provided to the COR within five (5) workdays of the completion of the PM checks. Document all repairs and replaced parts in the service records. Any or all maintenance and service records shall be provided to the COR upon request.

1.1.2.1. Semi-Annual Preventive Maintenance (PM). Perform semi-annual PM within thirty

(30) days after date of contract award and every six (6) months thereafter on all barriers identified under paragraph 1. Maintenance and necessary minor repairs will be accomplished during this PM.

1.1.2.2. Quarterly PM Check. Perform quarterly PM checks 90 days from last quarter check on all barriers identified under paragraph 1. Maintenance and necessary minor repairs will be accomplished during the quarterly PM.

1.1.2.3. Non Payment for Multiple Trips. The government will not pay for multiple trips between the Contractor’s office/workshop and SAFB for parts and equipment during the semi-annual PM or quarterly PM check.

1.1.3. Service Call Repairs. Service call repairs may be in the form of either routine or emergency calls when a barrier system or motorized gate is non-operational. The COR will identify calls as routine or emergency before notifying the Contractor. The Contractor shall provide maintenance and warranty for all newly-installed components. Service call repairs for warranty items will be free of charge to the Government when applicable to warranty terms.

Correct all deficiencies during the service call repairs within a maximum of three (3) workdays.

The Contractor shall have all equipment and material required to start work upon arrival at the service location. All repair work shall be IAW normal commercial practices using parts specified by the barrier manufacturer or items of equal or better quality. Downtime of the barrier or gate systems shall be kept to an absolute minimum. Should parts have to be ordered, notify the COR of all projected downtime, estimated time of repairs, and keep the government informed of any changes.

1.1.3.1. Routine Service Calls. When a routine security barrier repair is required, the COR will call the Contractor, annotate the call log, and provide the call number to the Contractor. The

Contractor shall respond within one (1) workday after notification and repair the barrier or gate to an operational state.

1.1.3.2. Emergency Service Calls. When an emergency repair is required, the COR will call the

Contractor, annotate the call log, and provide the call number to the Contractor. The Contractor shall respond regardless of the time of day or day of week, including Federal holidays, within one (1) hour after notification by the COR and repair the system to operational capability.

1.1.4. Monthly Inspection of Pop-Up Barriers and Motorized Gates. Perform monthly inspections of the pop-up barriers and motorized gates to ensure the barriers are operating in normal and emergency modes. Perform a visual inspection of the pit for any hydraulic leaks.

Inspections will be performed from 0900 – 1000 hours.

1.1.5. Required Government Approval. Parts costs per service call WILL NOT EXCEED

$500.00 PER SERVICE CALL WITHOUT PRIOR COR APPROVAL. When parts for any service call is expected to exceed $500.00, the Contractor shall provide by e-mail or facsimile, a cost proposal to complete the entire call including a itemized estimate for parts and labor within two (2) workdays after initial service call for routine service and within four (4) hours after problem has been identified on an emergency service call. Cost proposals are subject to negotiation. Upon government approval and notification, the Contractor shall commence repair work. Invoices will state repair work performed with itemized listing of labor and parts by facility and service call number. The Contractor is not authorized to install any new equipment to existing equipment without prior approval from the COR. Request for installation of new equipment will be routed through the COR using an AF Form 332, Base Civil Engineer Work

Request.

1.1.6. Reports. The Contractor shall prepare and submit a written report within five (5) workdays after each service call. The report will provide the following:

a. Identification and Location of each Security Barrier and Motorized Gate that is identified to be serviced or repaired.

b. Work performed to include man-hours

c. Repairs/parts needed

d. Date of Inspection

e. Inspector

f. Estimated Date of Repair

g. Overall Condition of the Security Barriers and Gates

The report will be sent to the Contracting Officer and COR electronically via e-mail.

1.1.6.1. The Contractor shall report all Contractor labor hours (including subContractor labor hours) required for performance of services provided under this contract for the Barrier

Maintenance via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil

1.1.6.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the Electronic Contractor Manpower

Reporting Application (ECMRA) help desk.

1.7. HOURS OF OPERATION.

1.7.1. Normal Hours of Operation. Perform routine services required under this contract that do not require any disruption to normal traffic flow during SAFB normal duty hours of 7:30 a.m.

to 4:00 p.m. Monday through Friday. Maintenance to any security barrier allowing direct access to Threat Protection Level resources (such as barriers, fencing, etc.) will be coordinated with the owner/user of the resource involved to ensure proper escort of Contractors is established and

50th Security Forces Squadron (50 SFS) is notified.

1.7.2. After Normal Hours of Operation for Security Barriers. Routine services to security barriers listed below will be done during non-peak hours or hours of gate closure.

West Gate: Open 24 hours a day, 7 days a week. Access available after 7:00 p.m. Monday through Friday and after 4:00 p.m. on weekends.

North Gate: Open 7 days a week. Access available after 11:00 p.m. to 5:30 AM Monday through Friday and after 11:00 p.m. to 5:30 AM on weekends.

West Restricted Area Gate: Open 24 hours a day, 7 days a week. Access available after 7:00 p.m.

Monday through Friday and after 4:00 p.m. on weekends.

http://www.ecmra.mil/

North Restricted Area Gate: Open 7 days a week. Access available after 11:00 p.m. to 5:30 a.m.

Monday through Friday and after 11:00 p.m. to 5:30 a.m. on weekends.

1.7.3. Holidays. Routine work will not be required on the following holidays or any holidays observed in lieu thereof:

New Year's Day (January) Labor Day (September)

Martin Luther King Day (January) Columbus Day (October)

President's Day (February) Veterans' Day (November)

Memorial Day (May) Thanksgiving Day (November)

Independence Day (July) Christmas Day (December)

1.7.4. Personnel. The contract manager or alternate will be available during normal hours of operation, within one hour, to meet on the installation with Government personnel to discuss problem areas. After normal duty hours, the contract manager or designated alternate will be available to meet on the installation within one hour.

1.7.5. Contractor employees are required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contracts shall require Contractor personnel to appropriately identify themselves as

Contractor employees in telephone conversations and in formal and informal written correspondence.

1.8. QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure services are performed IAW commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the Contractor shall develop quality control procedures that address the areas as identified in Section II, Service Summary.

1.9. QUALITY ASSURANCE. The government will periodically evaluate the Contractor’s performance by appointing a COR and alternate to monitor performance to ensure services are received. The government COR will evaluate the Contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel. IAW FAR 52.212-4 Contract Terms and Conditions -- Commercial Items.

1.10. SECURITY REQUIREMENTS:

1.10.1. Compliance: The Contractor shall comply with all SAFB security requirements. SAFB is a controlled/restricted area (RA) and special security procedures are utilized to deter espionage, sabotage, and theft of AF resources. The Contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

1.10.2. Security Officer: The Contractor shall appoint, in writing to the CO, a Security Officer to arrange all needed security support for this PWS. The COR will assist the Contractor to coordinate security matters with 50 CES and other base agencies, as needed. Training and assistance from the 50 CES Security Manager and 50 SFS personnel will be provided to the

Contractor’s Security Officer when coordinated through the COR. The Contractor shall initiate unescorted entry authorization requests and National Agency Check (NAC) no later than thirty

(30) calendar days after employee start date. The Contractor shall limit the number of designated escort officials (“E” badges) to no more than 25% of the permanent work force.

1.10.3. Restricted Area Vehicle Pass: The Contractor shall request, obtain, and properly use

RA vehicle passes through the Security Manager on base for all vehicles used in the performance of this contract, IAW AFI 31-204_50SW Supplement, AF Motor Vehicle Traffic Supervision.

1.10.4. Unescorted Entry: To qualify for unescorted entry to SAFB an employee shall obtain a favorable NAC. NAC paperwork must be submitted by the Contractor 30 days prior the

Contractor employee receiving an unescorted badge. The Contractor shall initiate the NAC by completing a Standard Form 85P, using the latest version of the Electronic Personnel Security

Questionnaire (EPSQ) program (available for download at www.dss.mil). The NAC requires the employee to authorize an “employment,” “residence,” and “criminal” history records check, and submit to fingerprinting. The Government shall conduct and cover the cost of the actual NAC.

Upon favorable adjudication of the records check results, interim unescorted entry may be granted pending completion of NAC. Unescorted entry based on a favorable records check will be limited to Area 7 (main base portion of SAFB).

1.10.5. Unescorted Entry Authorization Certificate: The Contractor shall direct each eligible employee to personally report to the COR/50 CES Security Manager for completion of the AF

Form 2586, Unescorted Entry Authorization Certificate. The Contractor employees will not be allowed unescorted entry to SAFB secured buildings until these procedures have been completed.

1.10.6. Escorted Entry: Employees without unescorted entry authority will be continuously escorted while in a RA. The controlled/RA badge shall only be valid for the employee’s term of employment or for the duration of the contract, whichever is shorter. Upon employee termination or contract completion/termination, the Contractor shall surrender the controlled/restricted area badge to 50 SFS Building 15, Pass and Registration Office, no later than 1600 hours on the following workday.

1.10.7. Wearing of Security Badge: When inside the RA, all Contractor personnel shall, at all times, display controlled/restricted area badges on their outer garments above the waist. Remove and secure the controlled/restricted area badges immediately upon departure from the RA to prevent loss. Incidents of a person not properly displaying badges or violating escort procedures

(e.g. working out of view of escort) shall be treated as a breach of security and that person shall be susceptible to apprehension, search and detainment. Any person inside the RA without a controlled/restricted area badge will be detained or apprehended, searched, removed, and turned over to appropriate authorities for disposition.

1.10.8. Denial of Entry: The installation commander reserves the right to deny entry to SAFB to any person whose NAC is unfavorable or upon disclosure of information that indicates the individual’s continued entry to SAFB is not in the best interest of the USAF. Additionally, the violation of, or deviation from established security procedures by any Contractor employee may result in the confiscation of controlled/restricted area badges and denial of future entry to SAFB.

1.10.9. Security Badge Control: Controlled/RA badges issued to Contractor personnel are subject to recall for inventory and verification purposes. Contractor personnel shall surrender controlled/RA badges to Government personnel conducting such inventory and/or verification immediately upon notification.

1.10.10. Entry Authorization Listing (EAL): The Contractor shall provide an EAL to the CO and the COR by the second workday of each month, or as requested. The EAL shall be maintained current and correct at all times and shall include the name of each employee, their controlled/RA badge number, and vehicle listing with description. The EAL shall be on company stationery and signed by the Contractor’s Security Officer or an officer of the company.

1.10.11. Personnel Identity Verification: 50 SFS personnel will verify the identity and entry authorization of each Contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on SAFB.

1.10.12. Visitor’s Badge: Contractor employees requiring entry, but not requiring unescorted entry, will be issued a visitor badge and will be under direct surveillance, at all times, of a

Contractor employee possessing a controlled/RA badge with escort authority. Contractor employees entering SAFB will obtain their visitor badge from the 50

SFS, Building 15. The visitor badge will be returned to the entry controller each time the employee departs the SAFB controlled area. While within the SAFB controlled/RA, Contractor personnel will display the visitor badge on their outer garment above the waist and shall remain at all times within view of the escort official.

1.10.13. Lost Security Badge: The Contractor shall immediately report the occurrence of lost badge(s) to the COR, who will in turn report to 50 SFS. If the COR is not available, the loss shall be reported directly to 50 SFS within one (1) duty day of loss. Replacement badge will not be issued until reporting procedures are satisfactorily completed.

1.10.14. Security Costs: All costs incurred by the Contractor associated with security requirements (with exception of the NAC investigations) including submission of necessary security investigation paperwork, routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the Contractor and shall be included in the price of the contract. Exercises are estimated to occur approximately 15 workdays per year;

however, during contingencies and exercises the Contractor’s work will normally be rescheduled.

1.10.15. Vehicle Pass: The Contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work will be performed. The

Contractor shall apply for all vehicle and individual identification media through their security manager at the 50 SFS, Visitor Control Center (VCC), Building 15. All personnel operating a vehicle on SAFB shall obtain a vehicle registration pass. The Contractor shall provide proper state registration, proof of insurance, and a valid driver’s license in order to register the vehicle and drive on base. Upon completion or termination of the contract or an individual’s employment on the job, the Contractor shall immediately retrieve the identification media issued above and surrender it to the 50 SFS, SAFB VCC, Building 15.

1.11. Safety on an Air Force Installation: In accordance Air Force Instruction (AFI) 91-207

“USAF Traffic Safety Program”, Chapter 3, the following are mandatory policies for each individual, while on all Air Force (AF) Installations.

1.11.1. Use of Headphones, Earphones and Cellular Telephones. The following paragraphs describe safety requirements applicable to vehicle operators, passengers, bicyclists, and pedestrians. This includes those operating all motorized and non-motorized transportation unless otherwise exempted elsewhere in this instruction.

1.11.1.1. Use of these devices hinders or prevents recognition of emergency signals, alarms, announcements, approach of vehicles, human speech, and the ability to determine the direction from which sounds are coming.

1.11.1.2. Vehicle operators on an AF installation and operators of government owned, leased, or rented vehicles, on or off an AF installation, shall not use cell phones while the vehicle is in operation, except when using a hands-free device or hands-free operating mode. When possible, vehicle operators should pull over and place the vehicle in park before using any cell phone.

Land Mobile Radios (LMR) are primarily listening devices and are not restricted. Cell phones and other devices, used only in push-to-talk (walkie-talkie, direct connection) mode are considered LMR if required and issued for the performance of official duties.

1.11.1.3. Wearing portable headphones, earphones, or other listening devices while operating a motor vehicle, running, jogging, walking, bicycling, or skating (e.g. roller skates, roller blades, skateboards, etc.) on AF installation roadways is prohibited, with the exception of a hands-free telephone headset or single-bud earpiece. This does not include the use of hearing aids, nor does it negate the requirement for wearing hearing protective equipment where conditions dictate their use. EXCEPTION: Motorcycle helmet intercom system between operator and passenger is permitted.

1.11.2. Driving on all Air Force Installations.

1.11.2.1. Operator and Passenger Protection- Seat Belts and Occupant Restraints

All persons operating or riding in motor vehicles, shall wear installed safety belts as prescribed by the manufacturer. Individuals shall not ride in seating positions where safety belts have not been installed, have been removed or have been rendered inoperative. This does not apply to vehicles not designed for seat belts such as passenger seating in buses, some off-road motor vehicles, combat/tactical vehicles not designed with belts, vehicles exempt due to date manufactured, or when riding in the cargo compartment of a vehicle as AFI 91-207 27 Oct 2011.

1.11.2.2. Seat belts shall be maintained in a serviceable condition and shall be readily available for driver and passenger use. All vehicle drivers must wear their seat belt and ensure all occupants in their vehicle have their seatbelts fastened while driving on any Air Force installation.

1.11.2.3. Observe all speed limits for each base.

1.12. LICENSES AND PERMITS. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. The Contractor shall provide proof of such applicable licenses and permits upon request by the government.

1.13. VEHICLES. Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

1.14. Continuation of Mission Essential Services. The Contractor shall provide a contingency plan that ensures continued mission essential services. All portions of the PWS are considered mission essential. In accordance with DFARS 252.237-7006—Continuation of Essential

Contractor Services, the Contractor shall be required to provide services during a crisis unless otherwise directed by the CO. The Contractor shall develop and maintain a Contingency Plan that ensures continued performance 24/7 in the event of catastrophic and non-catastrophic events and work stoppages. The Contractor shall provide the Government PM with 24/7 POC information for contingency response matters.

SECTION II

SERVICES SUMMARY

PERFORMANCE OBJECTIVE PWS PARAGRAPH PERFORMANCE

THRESHOLD

1. Preventive Maintenance.

Maintenance and repairs are made

IAW manufacturer’s current recommendations and specifications. Perform PM and

PM check within the specified time.

Para 1.1.2., 1.1.2.1., 1.1.2.2. 100% of the time.

2. Service Call Repairs.

Repairs are made in a timely manner. Customers are informed of expected repair time. Response and repairs are made within the specified time.

Para 1.1.3., 1.1.3.1., 1.1.3.2. 100% of the time.

3. Provide Cost Proposals. Cost proposals received within 4 hours for emergency calls and 2 workdays for routine calls.

Para 1.1.5. 100% of the time.

4. Provide Maintenance and

Repair Reports.

Accurate reports are provided within 5 workdays after each service call.

Para 1.1.6. 100% of the time.

SECTION III

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

3.1 Government-Furnished Equipment. Security Barrier equipment on SAFB is listed in

Section I.

APPENDIX A

SECURITY BARRIERS ESTIMATED WORKLOAD DATA

1. ANNUAL, SEMI-ANNUALLY, QUARTERLY, AND MONTHLY PREVENTIVE

MAINTENANCE.

2. ROUTINE SERVICE CALLS. The Government estimates thirty (30) routine calls per contract year.

3. EMERGENCY SERVICE CALLS. The Government estimates five (5) emergency service calls per contract year.

4. REPAIR/REPLACEMENTS: Will be determined on need and available funding.