Statement of Need - GRT Wellness Pods - COA 23 March 26.pdf

Statement of Need

Program: Relaxation Pod For: U.S. Space Force, Buckley SFB Guardian Resilience Team Current as of: 23 MAR 2026

1.0 SCOPE

This Statement of Need (SON) outlines the requirement for a contractor to provide and install a self-contained relaxation pod for service members at Buckley SFB. The contractor shall deliver a self-contained relaxation pod to provide a private, immersive environment for service members to engage in mindfulness exercises, meditation, and other stress-reducing activities. This acquisition will support the overall wellness and mental resilience of our personnel.

2.0 BACKGROUND

The United States Space Force (USSF) recognizes that its Guardians operate in a high-stakes, high-stress environment, critical to national security. The mental and physical well-being of our service members is paramount to mission readiness and success. To proactively address mental health and combat burnout, there is a clear and present need for accessible, on-demand relaxation and mindfulness resources within our facilities.

Providing Guardians with tools to de-stress and recharge will enhance focus, improve morale, and sustain long-term operational effectiveness.

3.0 REQUIREMENT

Product

The relaxation pods (3) must provide a multi-sensory experience designed to promote mental and physical tranquility. At a minimum, the solution must include:

• Visual Relaxation Content: A high-definition (minimum of 1280 x 720 pixels) display of at least 40 inches that includes access to a library of tranquil nature scenes, guided meditation sequences, and other mindfulness-focused video content without requiring subscription.

• Personalized Comfort: User-selectable options to enhance the experience, including integrated cooling fans, and heated seating.

• Biometric Monitoring: The ability for users to monitor their heart rate to track relaxation progress and the physiological effects of the session. No personally identifiable information or health data shall be stored or transmitted from device.

• Privacy: The unit must be fully or partially enclosed to provide a private space for the user.

4.0 SPECIFICATIONS & TASKS

The contractor shall provide all personnel, materials, and equipment to perform the services detailed below.

Specification Detail

Required Space 8' x 10' per unit

Power Requirement One (1) standard 110V wall outlet

Connectivity CAT-5 network connection for software updates

Special Considerations No special room construction or modifications are needed.

5.0 DELIVERABLES

The contractor shall provide the following:

Deliverable: Due Date:

3 Relaxation pods fulfilling requirements NLT 60 days from receipt of award

6.0 WARRANTY

Standard commercial warranties will be provided for above relaxation pods.

7.0 SECURITY & ACCESS

Contractor personnel are required to successfully complete all necessary security screening and background checks to gain authorized access to Buckley SFB. All required documentation must be submitted in advance as directed by base security officials. All contractor personnel will be escorted by a designated government representative while on the installation.