FA254324Q0030 Dorm Mattresses Q and A 17 June 2024.pdf

Dormitory Mattresses refresh

FA254324Q0030

QUESTIONS & ANSWERS

Can this be subcontracted?

Yes, the contactor can subcontract other businesses to perform parts of the contract.

Can my deliver company come on my behalf to install the mattresses and remove mattresses?

Yes

Do you accept a Chinese product?

No

Could you please let us know your preferences regarding the mattress cover type?

While mattress covers aren’t necessary, twin xl bed bug mattress covers would be preferred.

You have any color preference?

No

Are we responsible for disposing of the old mattresses, or will there be a designated disposal service provided by the government?

The contractor shall dispose of the mattresses off base as stated in the SOO.

Is there an incumbent contractor currently providing these services? If so, could you share any details about the incumbent?

This is a commodity delivery with incidental services and not a service contract, therefore there is no incumbent.

Are there any specific security or access requirements we should be aware of for delivering and installing the mattresses on base?

Base access will be processed after award. For more information on requirements for base access you may follow this link DoD Installation Access Guidelines.pdf (af.mil)

What are the inspection and acceptance criteria once the mattresses are delivered and installed?

The government will ensure that all mattresses delivered are IAW the specifications stated in the SOO and that delivery, installation and mattress disposal meet the same specifications.

Are these nylon mattresses?

If it matches the requirement of the SOO any mattress will be acceptable.

Do these mattresses require inverted seams or can we use traditional tape edge?

Either one is acceptable

If not nylon and are upholstered/quilted, do you need mattress encasements?

No, we do not need mattress encasements.

What is the minimum mattress thickness requirement?

See SOO

Do the mattresses need to be 2-sided?

They do not need to be 2-sided.

What is the anticipated delivery date/target?

See SOO

For the mattress purchase, are standard size box springs needed?

No

Are there any protocols with the removal of existing mattresses? Or any Hazardous Materials that should be reviewed?

No

Is there open scheduling within the base or are there specified times/dates that would need to be coordinated?

There would be a specified timeframe during the M-F work week, as we don’t want any work being done after hours when Dorm Management is not present to supervise, or during holidays/weekends.

If we deliver via 53’ semi-trailers, can the driver drop the trailer & leave it while the delivery team is unloading, then swap with the next trailer when he returns, or would he need to stay with the trailer?

Driver can drop the trailer off as long as someone from the delivery team on-site is willing to be responsible for it.

What is required as proof of qualification as a small business?

The contractor must be registered in SAM.gov as a small business under the NAICS code this requirement was solicited under. Please see https://www.sba.gov/federal-contracting/contracting-guide/size-standards for small business size standards.

Are there any specifications for what type of materials or foams are to be used in the layers?

No

Regarding the delivery timeline, the solicitation document mentions a 30 calendar days delivery schedule from the date of award receipt, while the Statement of Objectives (SOO) states six weeks after receipt of order. Can you confirm which delivery timeline is correct?

It will be IAW the SOO, see amendment 1 for updated deliver to the solicitation document.

We assume the date of receipt of order refers to the date when the formal purchase of materials is made by the contractor. Please correct us if this interpretation is incorrect.

The receipt of order will be the day the government delivers the finalize order form containing the Contracting Officer signature to the vendor.

Are these mattresses intended to be placed on box springs?

o If so, using a mattress on an old box spring it may void the warranty. Could you specify what foundation these mattresses will be placed on, age of foundation, and condition of foundation? If they are placed on a platform, could you confirm if the platform has slats, and if so, how far apart the slats are and whether they are solid wood? For the warranty to be valid, the mattresses need to be placed on a solid foundation or a frame with appropriate slats.

We have metal twinXL bedframes with drawers underneath that we recently purchased and installed in 2021. They have an area dedicated to seating the mattresses, specifically sized for twinXL mattresses.

Could you inform us of the specific type of document that should be created in WAWF if we are awarded the contract?

WAWF instructions will be provided with the award document.

Will upfront costs be provided by the Government upon award and our service fee paid upon the project's completion?

Payment will be made upon government acceptance and completion of delivery, installation, and removal. This will be a one-time payment.

I understand there are two locations that need to be serviced, what is the address for both locations?

Both locations are at Buckley Space Force Base the exact address will be provided upon award.

How many rooms are there in total and how many beds are in each room?

In building number 1 (one) there is a total of 72 suits with 2 rooms and a mattress in each room.

In building 2 (two) there is a total of 118 suits with 2 rooms and a mattress in each room. For a total of 380 mattress needed to be installed and removed.