PWS Hood-Duct Clean 18 Jan.pdf

PERFORMANCE WORK STATEMENT

FOR

CLEANING OF GREASE LADEN VAPOR EXHAUST

SYSTEMS

(HOOD AND DUCTS)

BUCKLEY AFB, COLORADO

18 January 2020

TABLE OF CONTENTS

PARA

1.

2.

3.

4.

5.

Appendices

DESCRIPTION PAGE

Description of Service 3 Basic Services 3 Service Summary 4 Government Furnished Property and Services 3 Contractor Furnished Items and Services 4 Method of Government Surveillance 5 Hours of Operation 6 Performance During Crisis 8

Workload Data 13 Facility /Type Cleaning/Frequency 14

PERFORMANCE WORK STATEMENT FOR

CLEANING OF GREASE LADEN VAPOR EXHAUST SYSTEMS

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that commercial hood and duct cleaning services are performed at Buckley Air Force Base, Colorado, in a manner that will ensure continuous and safe operation of such systems and prevent any potential grease fire from spreading past the cook-line into the hood and ductwork. All cleaning shall be in accordance with the most current version of the National Fire Protection Association (NFPA) 96, Chapter 11, (Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations), Air Force Instruction (AFI) 91-203, para 44.3.6.5, and all other local, state, and federal rules and procedures. This will be an agreement tentatively for a base year plus four option years. This does not obligate the Government to exercise additional options.

1.1. BASIC SERVICES.

1.1.1. CLEANING SCHEDULE. All systems shall be cleaned and serviced as shown in Appendix A The contractor shall be responsible for coordinating and completing all work identified within the month specified.

1.1.2. SCHEDULING WORK. The contractor shall notify the C o n t r a c t i n g O f f i c e r R e p r e s e n t a t i v e ( COR) (847-5255) at least f i v e ( 5 ) w o r k d a y s prior to scheduled cleanings, unless electrical outages are necessary, in which case ten (10) work days prior notice shall be provided by the contractor. If scheduled cleanings are missed for any reason, the contractor shall notify the COR of the new scheduled cleaning date and time. Contractor shall coordinate with the COR to obtain access to roof of building for cleaning of exhaust fans. A roof hatch key is required for access to most roofs. This key is available from the COR.

CLEANING FREQUENCIES AND SCHEDULING. The Contractor shall follow the cleaning frequency schedules below unless otherwise preapproved in writing from the COR. The Contractor shall coordinate with the using activity, i.e., facility managers, an acceptable date/time to clean all kitchen exhaust systems identified in Appendix A so as to minimize disruption to service provided by that facility. The Contractor shall provide a minimum of twenty four (24) hours’ notice of schedule changes. The Contractor shall also provide the COR and the Fire Prevention Office/Fire Inspector a copy of all cleaning schedules via email no later than three (3) days prior to the scheduled cleaning.

1.1.3. ANNUAL CLEANINGS. Systems in Appendix A identified, as annual cleanings shall be serviced no later than 365 days and no earlier than 330 days from the previous cleaning service.

1.1.4. QUARTERLY CLEANINGS. Systems in Appendix A identified, as quarterly cleanings shall be serviced no later than 90 days and no earlier than 75 days from the previous cleaning service.

1.1.5 EMERGENCY SERVICE CALLS. Contractor must respond within 24 hours 100% of the time.

System defects are identified for timely repair 100% of the time. Periodic COR inspection during Emergency Service to ensure contractor’s response and repair.

1.1.6. REFUSE DISPOSAL. The contractor shall gather and remove at the end of each work period all grease, lint, dirt, dust, rags and other refuse or debris generated in the performance of this contract.

The contractor shall haul all refuse off Buckley AFB for disposal in accordance with federal, state and local laws.

1.1.7. OUTAGES. The contractor shall notify the COR, of any proposed electrical outage necessitated by work under this contract. The contractor shall notify the COR ten (10) workdays prior to the outage and shall stipulate the specific utility system(s) and circuits to be affected, the location, time and duration of the outage. The contractor shall keep both outages and duration to a minimum.

1.1.8. FANS. If it is necessary to remove fans to facilitate the cleaning of the fans or ductwork , the contractor shall be responsible for this work and shall insure that removal and reinstallation is accomplished by an individual with expertise in this type of work. It shall be the responsibility of the contractor to report to the COR defective conditions of any fan which he may discover , e.g.

worn bearings, broken belts, burned out motor, insufficient pull and broken wires. If electrical work is required in removal/reinstallation of fans, the contractor shall be responsible for this work and shall ensure that fans are properly re-connected electrically.

1.1.9. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment.

The contractor shall, at the start of the cleaning process, lock out any electrical switches that could be activated accidentally during the cleaning process. At the close of cleaning operations, exhaust blowers shall be restarted, all access doors utilized during cleaning shall be refastened, dampers positioned for proper exhaust airflow and electrical switches and system components returned to operable state. When cleaning procedures are complete, all electrical switches shall be returned to an operable state. The contractor shall not render fire suppression system components inoperable during the cleaning process. Cleaning chemicals shall not be applied to fusible links or detection devices of automatic fire suppression systems installed in exhaust equipment.

1.1.10. Specific Tasks. The contractor shall clean all kitchen and grill vapor exhaust systems in accordance with the National Fire Protection Association (NFPA) STD 96 and OSHA, Safety and Health Requirements Manual, and as specified below. The contractor shall have on hand at the start of work all tools necessary for satisfactory accomplishment of work. Prior to performing work on the vapor exhaust system, the contractor shall disable all electrical power to the particular system being cleaned. Electrical power shall be turned off at the main circuit panel and the main disconnect switch. The contractor shall red tag both switches to indicate power is not to be restored until completion of cleaning.

1.1.10.1. CLEANING. The contractor shall thoroughly clean kitchen and grill vapor exhaust systems beginning with interior of the hood or canopy and extending through to the final point of exhaust. This will include, but not be limited to, cleaning the hood including the filter, the interior above the filter, ceiling grills or registers, fan blades and housing, turning vanes, screens, louvers, contaminated area of roof walls and exhaust wells resulting from kitchen discharge. The contractor shall remove all deposits of grease, dirt and any other foreign substance from the entire grease vapor exhaust system.

The contractor shall clean the system down to bare metal or surface.

1.1.10.2 CLEANING METHODS. Acceptable methods of cleaning commercial kitchen exhaust systems identified in Appendix A shall include, but not limited to, the following processes or a combination thereof:

Low-pressure application of USDA or facility approved detergents Wash/rinse processes utilizing high-pressure hot water cleaning Wash/rinse processes utilizing saturated steam cleaning

1.1.10.3. The contractor shall return all electrical switches, detection devices and system components to an operable state by qualified personnel when cleaning procedures are completed. The contractor shall replace cover plates and position damper and diffusers for proper airflow. Upon completion of cleaning, the contractor shall remove all red tags that he/she had installed.

1.1.10.4. The contractor shall insure that all screws and bolts are secure on access panels, screens and louvers. If any of the screws or bolts are missing, the contractor shall furnish and install new ones. The contractor shall take precautions to ensure that cleaning substances do not come in contact with or adversely affect fusible links, nozzles, or any other detection devices of the automatic extinguishing systems.

1.1.10.5. The contractor shall clean all areas affected by the duct cleaning of debris, grease, and residue generated by the cleaning process. The contractor shall not leave the job site until all clean-up activities are complete. The contractor shall adhere an adhesive label to the outer surface of the hood showing the date of cleaning. Upon completion of the cleaning, the contractor shall submit a cleaning and inspection report to the COR, similar to the report in Appendix C.

1.1.10.6. The Government reserves the right to prohibit the use of any materials, supplies, or equipment, and the contractor shall not use any materials, supplies, or equipment without prior Government approval.

The contractor shall submit to the Government a list of all supplies, materials, and equipment for approval on AF-EMIS Form 3000 (for Equipment, Materials, and Supplies), AF-EMIS Form 3952 (for Cleaning Products) and attach the Material Safety Data Sheets (MSDS) for each item.

1.1.11. PROTECTION OF BUILDINGS AND EQUIPMENT. The contractor shall use the necessary protective devices, i.e. barriers, drop cloths, shields, and barricades required to prevent damage to buildings and equipment, injury to people, and to prevent contamination to any food or supplies in the performance of this contract. The contractor shall return to its original position any furniture, fixtures or equipment moved during the cleaning process. The contractor shall be responsible for cleaning up and disposing of all waste or water generated during performance of this contract and shall ensure that water does not leak through duct seams. The contractor shall take precautionary measures in the process of cleaning exhaust fans (housing and blades) and louvers in order to keep grease-water off any part of electric motors or the building. The contractor shall not transport or use upon the premises any detergent, solvent, de- carbonizing agent, or other cleaning agent that is toxic or possesses flammable, combustible or explosive characteristics. The contractor shall notify the COR if any system has a leak in the duct system. The contractor shall clean any leakage from the system. Repair of the leak is the responsibility of the Government.

1.1.11.1. The contractor shall perform clean up due to accidental discharge of a system. Cleanup shall include, but not be limited to, the removal of all residue in the immediate area and any surrounding areas affected by the accidental discharge. The contractor shall also recharge the system. If an extinguishing system is accidentally discharged, the contractor shall notify the Fire Prevention Branch (720-847-9924) and the COR immediately after discharge. The contractor shall be responsible for all damages resulting from an accidental discharge during the performance of work.

1.1.11.2. MAINTENANCE AND REMOVAL OF EQUIPMENT. The contractor shall be responsible for installing and maintaining temporary cords, lines, and other equipment in a safe condition. Prior to final acceptance, all temporary cords, lines, and other equipment shall be removed and the existing outlets and lines restored to the condition existing prior to the start of contractor's work.

1.1.12. The contractor shall have a written communication program in accordance with OSHA Std 29 CFR 1910.1200, Hazardous Communication. The written communication program shall be submitted (one copy) to the Contracting Officer no later than at the post award conference.

1.1.13. COMPLIANCE WITH LAWS AND REGULATIONS. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements governing the work required under this contract. In the event applicable laws, regulations, or requirements change during the term of this contract, the contractor shall be required to comply with such changes when they come into effect. This Performance Work Statement will NOT be revised to incorporate changes in laws, regulations.

1.1.14. CONTRACTOR PERSONNEL. All contractor personnel performing work under this contract shall be certified to clean grease laden vapor exhaust systems. Certificates for these personnel shall be submitted to the Contracting Officer with the proposal. Certification must be kept current for the duration of this this contract.

2. SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problem.

SERVICE SUMMARY (SS) AND METHOD OF ASSESSMENT

PWS

Section Performance Threshold

Method of Surveillance

PO-1 - Clean Simple and Complex Hoods and Duct Systems 1.1

Excellent: 0 defects

Customer Complaint;

100% Inspection

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-2 – Inspect Simple and Complex Hood and Duct Systems 1.1.10

Excellent: 0 defects

Customer Complaint;

100% Inspection

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-3 – Routine Repairs as required of Simple and Complex Hood and Duct Systems

N/A

N/A N/A

PO – 4 -Emergency Repairs of Simple and Complex Hood and Duct Systems 1.1.5 Satisfactory : 1 defect 100%

Inspection

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure grease laden exhaust systems cleaning is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

As a minimum, the contractor shall develop quality control procedures addressing the areas identified in Service Summary.

2.2 QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 1.1.2. of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the contracting officer (CO) a Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within ten (10) calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. METHOD OF GOVERNMENT SURVEILLANCE. The Government will conduct surveillance of the contractor's performance through 100 percent surveillance. The Government shall be given ample notice and access by the contractor via coordination with the COR, during operations associated with the requirements in this contract to satisfy compliance with those requirements. If access to services before Government surveillance is accomplished, the contractor shall make review of services available for surveillance unless directed otherwise by the Fire Department or Contracting Officer.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. MEETINGS. The CO, Functional Commander, COR, and/or other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. MEETING MINUTES. The hosting CO or COR shall type up the meeting minutes. The meeting minutes shall be signed by the CO and any other signatures deemed appropriate before being distributed to the Government personnel functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. The Government shall provide, without cost:

3.1.1. FACILITIES. There are no facilities provided under this contract for storage, administrative, or any other purpose.

3.1.2. UTILITIES. The Government will furnish electrical power, water, and sewer service from existing sources at no cost to the contractor during performance of this contract. The contractor shall carefully conserve all furnished utilities.

3.1.3. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated to be Government furnished, the contractor shall furnish everything required to accomplish work in accordance with this Performance Work Statement.

3.2. EMERGENCY MEDICAL SERVICES. For Emergency services at Buckley AFB, dial 911 from a landline phone.

*NOTE – In case of an emergency on BAFB, DIAL 720-847-9117, if using a cellular phone!

3.3. INSECT AND RODENT CONTROL. The Government will provide insect and rodent control on Government property. The Contractor shall notify the COR when an insect or rodent problem is detected, so proper action can be taken to correct the problem and avoid any safety issues.

3.4. SECURITY FORCES AND FIRE PROTECTION. The Government will provide security forces and fire protection to the extent necessary to ensure a secure and safe installation. In the case of an emergency, the Security Forces telephone number at BAFB is 720-847-9930 and the Fire Department telephone number is 720-847-9924.

*NOTE – In case of an emergency on BAFB, DIAL 720-847-9117, if using a cellular phone!

4. GENERAL INFORMATION.

4.1. RESERVED

4.2. HOURS OF OPERATION.

Perform grease laden exhaust systems services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the hours of 7:00 a.m. to 4:00 p.m. Mountain Time, Monday through Friday and for after-hours response to grease laden exhaust systems services or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours.

When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.3. HOLIDAYS & CLOSURES

4.3.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergencies or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening. Contractor personnel are required to participate in contingency or "real world" exercises (e.g. fire drills, random anti-terrorism measures (RAMs), or active shooter exercises), if they are working in an area where such an exercise is implemented. Contractor personnel shall follow instructions given them pertaining to the exercise. Costs should not be incurred due to delays at entry control points or due to real world or exercise events.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis or FPCON DELTA. The CO will determine circumstances, which constitute a crisis based on direction from Security Forces and base leadership.

4.5. CONTRACTOR WORK SCHEDULE

4.5.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include facilities, hours of operation, times, and days that cleaning and inspections will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted ten (10) days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software

4.5.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.6. CONTRACT PERSONNEL

4.6.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the Government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Employee Restrictions. The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The Government retains the right to request the removal of any employee performing work under this contract. At the request of the CO, the employee shall be removed within 24 hours.

4.7. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site.

The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the Electronic Contractor Manpower Reporting Application (ECMRA) help desk.

4.8 OPSEC.

The contractor (including subcontractors) executing the Hood and Ducts PWS, will not have access to any form of critical information or activities in performance of the contract. The contractor (including subcontractors) will return all building plans, diagrams, blueprints, maps and other infrastructure information provided by 460 CES. 460 CES will account for materials and ensure destruction is consistent with OPSEC measures as needed.

4.9. SECURITY REQUIREMENTS.

Contractor employees shall comply with Buckley AFB security requirements imposed by the Installation Commander at all times while on Buckley AFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Buckley AFB.

The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all Buckley AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

4.9.1. BASE ACCESS. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the Defense Biometric Identification System (DBIDS) for base access. To gain unescorted access on to BAFB, the contractor will obtain a DBIDS card. The DBIDS paperwork must be submitted to the CO for http://www.ecmra.mil/

Security Forces approval before the card can be issued to the contractor. The Government will assist the contractor to coordinate security matters with the 460th Security Forces Squadron (SFS) and other base agencies, as needed.

4.9.2. MAIN BASE ACCESS. Current security access restrictions at Mississippi Gate require all contractor vehicles to enter through the Mississippi Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever- changing security procedures.

4.9.3. SECURITY MANAGER. Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.9.3.1. RESERVED

4.9.3.2. SECURITY AUTHORITY. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.9.3.3. CONTRACTOR Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Buckley AFB. All vendor trucks will be searched prior to gaining access to BAFB. All vendor vehicles/drivers must process through the Large Vehicle Inspection Point (LVIP) located adjacent to the Mississippi (South) Gate.

4.10. FOR OFFICIAL USE ONLY (FOUO). The contractor shall comply with DoD 5400-7-R, DoD Freedom Of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.11. REPORTING REQUIREMENTS. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.12. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.13. HEIGHTENED SECURITY AND FPCONs. During periods of heightened security and Force Protection Conditions (FPCONs), the Contractor shall be responsible for maintaining the same contractual cleaning and inspection schedule unless notified by the Government that grease-laden exhaust systems service has been temporarily suspended or restricted. During times of heightened security, entry onto and around the base will be significantly restricted. The Contractor shall make concessions for potential delays caused by security measures and will ensure that timely and successful completion of the cleaning or inspection schedule is accomplished.

4.14. SECURITY REQUIREMENT COSTS. All costs incurred by the contractor associated with security requirements including submission of necessary security investigation paperwork, routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the contractor and shall be included in the price of the contract. Exercises are estimated to occur approximately 30 workdays per year

4.15. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence.

4.16. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. (QUALITY

ASSURANCE PERSONNEL).The Contracting Officer will appoint a primary and alternate COR for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.17. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the Government and the contractor to ensure cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.18. RESERVED

4.19. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION Damages to Government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

4.20. HAZARDOUS WASTE. The Contractor shall report any instances of spills, leaks, and inadvertent release of hazardous materials to the CO immediately.

5. APPENDICES

APPENDIX A - WORKLOAD DATA

APPENDIX B – FACILITY LISTING

Appendix A

ESTIMATED WORKLOAD DATA FOR

HOODS AND DUCTS CLEANING SERVICES

BUCKLEY AFB, COLORADO

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 General Semi-Annual inspection, testing, and maintaining hood and duct simple/complex systems

13 Units 316, 350, 351, 606, 630, 725, 806, 1005

Monthly cleaning service. Systems using solid cooking fuels or 24 hour high volume frying, char broiling, or Oriental cooking.

0 Systems

3 Quarterly cleaning service. Systems using high volumes of fast food frying, char broiling, or Oriental cooking.

4 Complex

4 Semi-annual cleaning service. Systems using normal volumes of commercial cooking of baking.

7 Simple/Complex

316, 350, 351, 725, 806

5 Annual cleaning service. Systems using low vapor producing cooking (pizza ovens, steam tables, etc.).

2 Simple Systems

6 Estimated repair service calls 2 Calls per year

Appendix B

FACILITY LISTING

Building Number Description Systems Type Usage Level

Cleaning Frequency

316 Base Chapel 1 Simple Light/Moderate Semi-Annual 350 Youth Center 1 Simple Light/Moderate Semi-Annual 351 A-Basin CDC 2 Simple Light Semi-Annual 606 460 MSG HQ 1 Simple Light Semi-Annual 630 Panther Den 5 Complex Heavy Quarterly 725 Crested Butte CDC 1 Complex Light Semi-Annual 806 Fire Department 2 Complex Heavy Semi-Annual

1005 JAAB 1 Simple Moderate Annual

HOODS AND DUCTS CLEANING SERVICES