DRAFT FEMS IV SOW.pdf

Contract: Changed Material Identified in this Document using track changes

STATEMENT OF WORK

FOR

FIRE PROTECTION, EMERGENCY MANAGEMENT

EMERGENCY MEDICAL SERVICES (FEMS) IV

45th SPACE WING

CAPE CANAVERAL AIR FORCE STATION, FLORIDA

30 Sep 2020

REVISED: 15 Oct 2020

DRAFT

FEMS IV STATEMENT OF WORK

TABLE OF CONTENTS

1. Description of Services

1.1. Program Management

1.1.1. Key Personnel

1.1.2. Drug Screening

1.1.3. Format and Suspense, Correspondence

1.1.4.

1.1.5.

Security Program Associate Contractor Agreement

1.2. Facility Protection

1.2.1. Key Control

1.3. Information Accessibility and Transparency

1.4. Knowledge Management Services

1.4.1. Data Visibility and Access

1.4.2. Community of Interest Support

1.5. Safety Program

1.5.1 Process Safety Management

1.5.2. Transportation Safety

1.5.3. Safety Training

1.5.4. Confined Space

1.6. Quality Control Program

1.6.1. Quality Control Plan (QCP)

1.6.2. Document and Data Availability

1.7. Meetings

1.8. Fire Prevention, Inspections and Education

1.8.1. National Fire Prevention Week

1.8.2 Fire Investigations

1.8.3. Fire Extinguishers

1.8.4. Fire Prevention Programs

1.8.5. Kitchen Hood and Duct Systems

1.8.6. Fire Protection Design Reviews

1.8.7. Hot Work and Welding Permits

1.9. Emergency Response

1.9.1. Incidents and Launch Support

1.9.2. Off-Installation Response

1.9.3. Fire Reporting

1.9.4. Rescue Teams

1.9.5. Aircraft Incidents

1.9.6. Structural and Other Fire Incidents

1.9.7. Hazardous Material, Confined Space , and High Angle/Technical Rescue Incidents

1.9.8. Emergency Medical Response

1.10. Training

1.10.1. Firefighter Recurring Certification and Training Requirements

1.10.2 Firefighter Computer Based Training, Virtual Training and Testing

1.10.3. AF Incident Management Course Training

1.11. Contingency Exercises and Operations

1.12. National Fire Protection Association (NFPA) 1500 Requirements

1.13. Firefighter Safety Officer Requirement

1.14. Emergency Management (EM) and Response Operations

1.14.1. Emergency Management Program

1.14.2. Emergency Operations Center

1.14.3. Emergency Management Personnel Qualifications

1.15. Standards of Coverage (SOC)

2. Contractor Personnel

3. Performance of Services During a Crisis Declared by the National Command Authority

4. Transition Periods

4.1. Phase-in Period

4.1.1. Access to Facilities

4.2. Phase-out Period

5. Property

5.1. Government Furnished Property (GFP)

5.1.1. Accepted Property Control Plan

5.1.2 Government Furnished Facilities

5.1.3. Government Furnished Equipment/Material

5.2. Contractor Furnished Property

5.2.1. Contractor Furnished Equipment

5.2.2. Contractor Furnished Vehicles

5.2.3. Use of Corporate Logo

5.3. Equipment Management

5.4. Vehicles

5.4.1. Vehicle Management

6. Government Furnished Services

6.1. Vehicle Maintenance

6.2. Fuel for Contractor Furnished Vehicles

6.3. Government Furnished Utilities & Utility Conservation

6.4. Postal/Installation Distribution

6.5. Telephone Service

6.6. Custodial Service, Refuse Collection & Recycling

6.7. Pest Control and Grounds Maintenance

6.8. Precision Measurement Equipment Lab (PMEL)

6.9. Security

6.10. Directives, Publications, Instructions, Regulations, Manuals, and Forms

6.11. Locksmith

6.12. Network Access and Information Technology

6.12.1. Network Account and Access

6.12.2. Desktop Computers and other ITE

6.12.3 Software Management

6.12.4. IT Equipment Management

6.12.5 Information Assurance

6.12.6. Computer Security (COMPUSEC)

7. Environmental

7.1. Hazardous and Controlled Waste Management

7.2. Petroleum Tanks, Systems and Spill Prevention Control and Countermeasures (SPCC)

7.3. Air Program

7.4. Environmental Impact Analysis Process

7.4.1. Environmental Release Notification, Response and Clean-Up

7.5. Emergency Planning and Community Right to Know Act (EPCRA)

7.6. Hazardous Material Management

7.7. Pollution Prevention

7.8. Environmental Safety and Occupational Health Management System (ESOHMS)

7.9. Environmental Safety and Occupational Health Compliance Assessment Management Program (ESOHCAMP)

7.10. Contract Environmental Representative

7.11. Natural Resources

7.12. Cultural Resources

7.13. Pesticides

7.14. Exterior Lighting

1. Description of Services

The contractor shall provide a fully certified, trained and uniformed work force whose capability and quality meets Air Force (AF) standards as detailed in this Statement of Work (SOW) and/or applicable Air Force Instruction (AFI) as defined herein. The contractor shall provide fire protection, emergency management and emergency medical services at Cape Canaveral Air Force Station (CCAFS).

Services shall include overall program management, financial and resource management, planning, administration, operations, supervision, labor, materials, supplies, and equipment (except as provided in Government-Furnished Services and Section J, Attachment 3, Government- Furnished Property (GFP).

The CCAFS Fire Chief shall ensure compliance of firefighter uniform wear IAW AFI 32-2001 and enforce that personnel must wear station work uniforms conforming to the requirements in NFPA 1975, Standard on Station/Work Uniforms for Emergency Services and AFCEC NFPA 1975 Technical Implementation guidelines. The contractor shall provide all other necessary uniforms, personal equipment, supplies, operation and maintenance of contractor and government provided equipment. The mission of the 45th Space Wing (45 SW) requires that the contractor have the provisions to ensure continuous Fire Protection, Emergency Management and Emergency Medical Services in the event of work stoppage or labor strike that may potentially degrade these service functions. The contractor shall support real-time requirements 24 hours a day, 7 days a week (24/7).FEMS IV services are mission-essential.

This is a compliance-based service contract. A complete listing of compliance documents are set forth at Section J, Attachment 2 with effective dates. Should the contractor become aware of a change in compliance documents prior to government notification, direction shall be sought from the Contracting Officer.

The contractor shall perform all firefighting duties and tasks in accordance with (IAW) but not limited to the following: Department of Defense Instruction (DoDI) 6055.06, AFI 32-2001, Air Force (AF) Concept of Operations (CONOPS) for Fire Prevention & Consequence Management, National Fire Protection Association (NFPA) standards, and any Air Force and Space Force directives, instructions and supplements. The contractor shall comply with the AFSPC self-inspection program and Fire Emergency Services Self-Assessment Program (FESAP) Management Internal Control Toolset (MICT). MICT Checklist Playbook listed in Section J, Attachment’s 5.1.and 5.2. The contractor shall be an active participant and comply with all mutual aid agreements for responses (Section J, Attachment 2).

The fire and rescue functions include but are not limited to

(a) Structural fire fighting

(b) Aircraft crash fire fighting

(c) Technical/High angle rescue

(d) Confined space rescue

(e) Pre-launch, launch and post launch support

(f) Hazardous materials technician response

(g) Water-borne spills

(h) Land Based Shipboard fire fighting

(i) Pre-incident planning

(j) Equipment and vehicle management

(k) Depot level vehicle program participant

(l) Mutual aid

(m) Natural disaster response

(n) Fire prevention, inspection and education

(o) Welding, cutting, brazing and open flame permits

(p) Emergency medical response

(q) Patient transport at the advanced life support level

(r) Wildland firefighting

(s) Financial management

(t) Certifications, documentation and training to include courses on the AF Portal

(u) Review project design and projects, make comments IAW applicable directives to include Engineering Technical Letters (ETL) and Unified Facilities Criteria (UFC), ensuring all life safety and fire protection features are identified

(v) Investigate fires

(w) Witness and accept testing of fire alarm and fire suppression systems

(x) Maintain a Fire Safety Deficiency (FSD) program and Risk Assessment Code (RAC) program and maintain the FSD’s and RAC’s identified through a comprehensive fire prevention program meeting the requirements of AFI 32-2001 and AFI 32-10141.

The contractor shall use government provided Fire Emergency Services-Information Management System (FES-IMS). Maintenance of the FES-IMS server, including backups and installation of patches shall be performed by the 45 Civil Engineer Squadron Resources Flight (45 CES/CER).

1.1. Program Management

The contractor shall develop, provide, implement and maintain a Program Management Plan (PMP) 10 days prior to start of full contract performance pertaining to fire protection, emergency management and emergency medical services to support the 45 SW’s mission, “assured access to space” and goal, “to be the nation’s premier gateway to space”. IAW Section J, Attachment 4 Contract Deliverables (CD), the PMP shall be reviewed annually.

The PMP shall specify the contractor’s plan for the management and implementation of fire protection, emergency management and emergency medical services on CCAFS. The plan shall include but not be limited to:

(a) Maintenance of qualifications

(b) Quality control program/plan (see paragraph 1.6)

(c) Strike Contingency Plan acceptable to the government to include management approach to minimize potential of a labor dispute leading to work stoppage or to degradation and a plan for continued contract performance

(d) Drug screening measures

(e) Continuation of Mission Essential Functions IAW DFARS Clause 252.237-7023

The Government Program Manager must approve the Contractors PMP. The plan shall be kept current by including changes, as approved by the government within 30 days of an event prompting the change. Develop plans and procedures to provide continued service under this contract during periods of labor unrest such as walkouts, work slowdowns, and strikes. When negotiating collective bargaining agreements applicable to the work force under this contract, the contractor shall use its best efforts to ensure such agreements contain provisions to provide that disputes will be settled without resorting to strike, lockout, or other interruption of normal operations. The contractor shall include the substance of this language in any subcontracts. The Patrick AFB Fire Department (45 CES/CEF) shall review the management plan for contracting officer approval. (CD 001)

The contractor shall apply an integrated team approach that incorporates a single set of consolidated and easily understandable policies and procedures. The contractor shall interact, plan, and effectively coordinate and communicate with all levels of 45 SW government, contractor and commercial customer personnel. The contractor shall conduct a Program Management Review (PMR) once per year or more if requested by the Contracting Officer (CO) to facilitate open communication with the government. Topics of discussion shall include, but not be limited to, total contract costs and expenditures to date, performance metrics, plans and schedules for upcoming workloads, completed tasks, and problems encountered.

1.1.1. Key Personnel

The contractor shall submit an essential personnel list to the CO 20 days prior to start of full contract performance. The list shall contain the individual's name, address, home phone number, cell or beeper number, security clearance, pertinent certifications and duty title. This list shall be maintained and updated immediately as changes occur (CD 002). The contractor shall provide an Inventory of Contracts for Services report including the following information: contract number, functions and missions performed by the contractor under subject contract, the contracting organization administering the contract, the organization whose requirements are being met through contractor performance of the function, the funding source for subject contract under which the function is performed, period of performance of the contract, the number of full-time contractor employees (or its equivalent) paid for the performance of the activity. (CD 009)

1.1.2. Drug Screening

The contractor shall conduct initial and random recurring drug testing of employees. Drug testing shall meet or exceed industry standards. The contractor shall identify drug-screening measures to include what actions shall be taken as a result of a positive drug test in their PMP.

1.1.3. Format and Suspense, Correspondence

The contactor shall process correspondence and reports using the most current versions of The Tongue and Quill, AFH 33-337 and 45 SW Sample Correspondence Guide, located at Section J, Attachment 2. All suspense dates established by the Government shall be met. The contractor shall obtain Government Contract

Program Manager (PM) approval prior to providing verbal or written correspondence or response to 45 SW leadership or agencies outside of 45 SW.

1.1.4. Security Program

The contractor shall maintain security management control over operations in accordance with the terms of this contract, DoDI 5200.2 (DoD National Industrial Security Program Operating Manual (NISPOM)), security and guidelines provided by the 45 SW Security Office. PRIVACY ACT (PA) and FOR OFFICIAL USE ONLY (FOUO) materials shall be safeguarded in accordance with DoD Regulation 5400.7/Air Force Supplement, DoD Freedom of Information Act Program and AFI 33-332 Air Force Privacy and Civil Liberties Program.

The contractor shall ensure that its personnel have the necessary security clearances to perform its duties. a DD Form 254 is located at Section J, Attachment 9. A SECRET clearance shall be required of all personnel handling up to SECRET information. The contractor shall comply with local security procedures and requirements for entrance to DoD facilities, United States Air Force (USAF) controlled areas and USAF restricted areas. The contractor shall obtain necessary identification and provide documentation for completion of personnel and security investigations required for entry into the USAF controlled and restricted areas.

1.1.5. Associate Contractor Agreements

(a) The Contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in the accomplishment of the government’s requirement. The agreements shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the integration of the (insert name of the program or project), which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract. Associate contractors are listed in (h) below.

(b) ACAs shall include the following general information:

(1) Identify the associate contractors and their relationships.

(2) Identify the program involved and the relevant government contracts of the associate contractors.

(3) Describe the associate contractor interfaces by general subject matter.

(4) Specify the categories of information to be exchanged or support to be provided.

(5) Include the expiration date (or event) of the ACA.

(6) Identify potential conflicts between relevant government contracts and the ACA;

include agreements on protection of proprietary data and restrictions on employees.

(c) A copy of such agreement shall be provided to the Contracting Officer for review before execution of the document by the cooperating contractors.

(d) The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor.

(e) Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement, and not the government.

(f) All costs associated with the agreements are included in the negotiated cost of this contract. Agreements may be amended as required by the government during the performance of this contract.

(g) The following contractors are associate contractors with whom agreements are required:

The Cape Launch Operations and Infrastructure Support (CLOIS) and the Range Operations Support (ROS).

(h) Electronic Contractor Manpower Reporting Application (ECMRA) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the FEMS IV contract via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov.

(i) Reporting inputs shall be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk. Contractors have the inherent responsibility to track personnel on contract; therefore the government does not expect additional costs associated with this requirement.

1.2. Facility Protection

Follow CCAFS area access security requirements. For facilities occupied by the contractor, the contractor shall perform facility manager duties for force protection condition level requirements imposed by the 45 Space Wing Instruction (SWI) 10-245. This includes implementing and reporting compliance to the Unit Security Manager when Random Anti-terrorism Measures (RAM’s) as assigned.

1.2.1. Key Control

The contractor shall establish and implement methods of ensuring that keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

All references to keys include key cards. The contractor shall not duplicate keys.

The Contractor shall immediately report occurrences of lost or duplicate keys to the government.

In the event a master key is lost or duplicated, the contractor shall reimburse the government for the cost to replace all locks and keys for that system. The Government shall provide locksmith services for government owned facilities and equipment. The Contractor shall prohibit the use of government issued keys by any persons other than the contractor's employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the government.

1.3. Information Accessibility and Transparency

The contractor shall establish and maintain open lines of communication with the 45 SW, its customers, contractors and mission partners at all levels. Provide clear and continuous visibility into all aspects of the program through information concerning systems and contract status, schedule, technical performance, risk, and reimbursable costs. Participate as a team member with the government, its contractors, and customers in working issues, devising solutions, and implementing plans. The contractor shall keep accurate, complete, comprehensive, and valid records, including but not limited to: its work performance, audits, quality control, inspections, safety monitoring, incidents, document reviews, training, costs, and lessons learned. Traceability of all records shall be maintained to facilitate easy/timely retrieval. The contractor shall develop, coordinate, publish, implement, and maintain the contract documents and publications IAW Air Force Records Information Management System (AFRIMS) standards.

1.4. Knowledge Management Services

The contractor shall support the efforts of the 45 SW to integrate and share information relevant to the 45 SW and the space launch and range operations community among government and commercial organizations in support of the DoD Net-Centric Data Strategy in accordance with DoD 8320.02-G, Sharing Data, Information, and Information Technology (IT) Services in the Department of Defense.

1.4.1. Data Visibility and Access

The contractor shall provide electronic automated visibility and access to contractor data and documentation via the knowledge management framework to include, but not limited to financial data, contract documents, databases, email, and drawings. The knowledge management framework integrates and shares information by connecting to diverse data stores in multiple organizations, providing a reference metadata model, and supplying the integrated information to authorized users through web services, thereby providing a shared information space.

1.4.2. Community of Interest Support

The contractor shall participate in and provide support to a space launch and range operations community of interest or its equivalent to develop shared vocabularies and participate in a shared information space. Participation shall include providing expertise in subject domains and support for modeling types and sources of data within the contractor purview.

1.5. Safety Program

The contractor shall establish and manage a comprehensive safety program as required by the Occupational Safety and Health Administration (OSHA) standards and any references adopted by OSHA, DoL, DoD and AF safety standards. This program shall include industrial and construction safety and operations monitoring for the resolution of unsafe acts or conditions. Injuries, damage and close calls resulting from contractor activities shall be thoroughly investigated and have appropriate corrective action taken. The program shall include surveillance of hazardous operations performed by the contractor’s employees. The 45th Space Wing Safety Office (45 SW/SE) and 45 CES/CEF shall review deviation requests from applicable regulations.

The contractor shall take all actions to minimize and prevent injuries to personnel or property. All incidents, including injured AF/DoD personnel or damage government property, shall be reported immediately to 45 SW/SE. The contractor shall also provide electronic or hard copy of the mishap report within four (4) hours to 45 SW/SE. The contractor shall inspect government furnished facilities and equipment for contractor use at least annually as required by 29 Code of Federal Regulations (CFR) 1925 Safety and Health Standards for Federal Service Contracts. Provide government access to inspection results. IAW with AFI 91-202, Paragraphs 3.6.1 and 3.13.3, government officials may enter a contractor’s workplace to verify working conditions.

Additionally, all government facilities and equipment shall be inspected at least annually by safety personnel to ensure hazards are identified and appropriate abatement actions are implemented.

IAW AFI 91-202, 3.6.1 Annual Safety Inspections. The contractor shall provide a written mishap prevention plan for initial review.

1.5.1. Process Safety Management (PSM)

The contractor shall establish and implement a PSM program that meets the requirements identified in CFR 29 CFR 1910.119. The contractor shall prepare a PSM compliance plan that describes the tasks required to achieve PSM compliance. Physical Health Assessment (PHA) shall adequately identify, evaluate, and recommend controls for the hazards involved in the covered processes. The contractor shall be a member of the 45 SW PSM Team.

1.5.2. Transportation Safety

All modes of transportation for personnel or hazardous material shall comply with applicable standards of the Federal Highway Administration, U.S. Coast Guard, Federal and State Departments of Transportation (DOT).

1.5.3. Safety Training

Employees are trained in the recognition of hazardous conditions/environments, the use of safety and health standards, and in other areas of safety as necessary IAW AFI 91-202. Employees entering designated hazardous areas unescorted may require initial and recurring safety training and/or familiarization on the areas hazards. Training for the employees, in most cases, can be provided by the contractor’s staff once certified by the owner of the hazardous area.

1.5.4. Confined Space

When the contractor performs or arranges to have a subcontractor perform work that involves a permit requiring confined space entry, the contractor shall fully comply with requirements of 29

CFR 1910.146.

1.6. Quality Control Program

The contractor shall develop a proactive Quality Control Program for measuring and attaining quality of performance. The contractor’s Quality Control Program shall explain the manner in which the contractor shall ensure all requirements are being accomplished in accordance with this SOW and industry standards, to include, but not be limited to documented procedures for control of documents, control of records, internal audits, monitoring and measurement of processes, control of nonconforming product, corrective and preventive action. A sustaining focus throughout the Quality Control Program shall be the attainment of continuous quality improvement. The program shall emphasize deficiency prevention over deficiency detection. The contractor shall demonstrate a concerted effort in improving its Quality Control Program to prevent unsatisfactory performance from consistently recurring in any area and to ensure unsatisfactory performance is addressed and rectified in a timely manner.

1.6.1. Quality Control Plan (QCP)

The contractor shall prepare and maintain a QCP as an annex to the PMP (see paragraph 1.1) 10 days prior to start of full contract performance describing the QCP to ensure the requirements of this contract are provided as specified. The plan shall be kept current by including changes, as approved by the Government within 30 days of an event prompting the change and shall be reviewed annually. (CD 003) The QCP shall:

(a) Describe how metrics are to be used by contractor personnel to ensure potential problems or deficiencies are identified before they result in unsatisfactory contract performance.

The contractor shall develop performance metrics. The metrics shall be linked to performance objectives in the Compliance Checklist (Section J, Attachment 10) and the FESAP/MICT checklist (Section J, Attachment 5), IAW AFI 32-2001. They shall be derived from data that can be readily collected and repeated, distinguish between desirable and undesirable results, show trends, and easily understood. The contractor shall review metrics for validity as needed and identify deviations, reasons for deviations, and recommendations for adjustment. The contractor shall team with government personnel to validate and modify performance metrics and associated thresholds to reflect the current status of the program.

(b) The contractor shall brief the COR monthly on contract performance utilizing metrics, reports and/or other agreed upon formats. The briefings shall provide insight into the status of issues affecting quality and the contractor’s self-assessment of performance.

(c) Include a matrix of procedures/instructions of all contractor processes. The contractor’s QCP shall include the preparation of standard operating procedures for all processes conducted under the contract.

(d) Describe how contractor processes change to continually improve performance.

(e) Provide a process for recording the results of inspections, corrective actions and preventive actions taken. The contractor shall document and track all non-conformances/deficiencies and corrective actions applied. The contractor shall determine trends of non-conformance and effectiveness of corrective action. All documentation shall be made available to the government. The contractor shall provide acceptable cause and corrective action to government identified non-conformances/ Corrective Action Requests (CAR).

(f) Provide a process to establish and maintain accountability of Government Furnished

Property (GFP).

(g) Provide provisions to update and revise the QCP during the performance of the contract.

(h) Provide an internal audit process to ensure deficiencies are identified and corrected.

(i) Provide a customer satisfaction process to ensure customer concerns/complaints are documented, validated, corrective action implemented and timely feedback given.

1.6.2. Document and Data Availability

The contractor shall make quality program documentation and data available to the Contracting Officer or Contracting Officer Representative (COR) for review. Documentation shall include but not be limited to FES-IMS, certification, licensing and training records, results of inspections and audits, nonconformance data, corrective and preventive action records. Records shall be maintained for the life of the contract and shall be provided to the government at the end of the contract IAW AFRIMS standards.

1.7. Meetings

Contractor personnel shall attend meetings, to include but not limited to, Space Allocation Working Panel, Work Order Review Board, Wing Inspection Team, post incident assessment, operational status, pre-launch, launch and post launch assessment. The Contractor Shall attend meetings requested by other base activities, to include but not limited to, quarterly Facility Board (FB), Environmental Protection Committee and the hazardous materials (HAZMAT) Planning Board, Environmental Safety and Occupational Health Compliance Assessment Management Program (ESOHCAMP), 45 SW PSM Team, Brevard County Local Emergency Planning Council, and Patrick AFB Emergency Management Working Group, Force Protection Working Group and Executive Council. The contractor shall periodically brief installation senior leadership and government personnel.

1.8. Fire Prevention, Inspections and Education

1.8.1. National Fire Prevention Week

The CCAFS Fire Prevention Chief shall conduct an in-depth fire prevention and education program IAW AFI 32-2001. The program shall be targeted to the entire CCAFS populace including but not limited to, facility managers, mission partners, contractors and transient personnel. Submit a fire prevention and education plan to the 45 CES/CEF for approval no later than (NLT) 30 days after start of full contract performance and shall be reviewed annually. The plan shall include processes ensuring CCAFS personnel are familiar with fire prevention responsibilities, fire reporting procedures to include use of base and off base 911 lines, evacuation procedures, and use of fire extinguishers and fire protection systems. During National Fire Prevention Week, the CCAFS Fire Prevention Chief shall conduct an expanded public education and seasonal Fire Prevention Campaign Program emphasizing fire prevention tailored to the mission and processes at CCAFS.

(CD 005)

1.8.2. Fire Investigations

The CCAFS Fire Chief shall develop policies and procedures for implementing fire investigations under AFI 91-204 per AFI 32-2001.

1.8.3. Fire Extinguishers

The Contractor shall be responsible for providing fire extinguisher training as required. The Contractor shall coordinate with CCAFS Facility Managers for access to facilities to include those occupied by mission partners. The contractor shall be responsible to inspect all fire extinguishers, including Halon 1211 fire extinguishers on CCAFS IAW NFPA 10. The Contractor shall report extinguisher inspection results to the responsible facility manager and/or responsible organization.

FIRE EXTINGUISHER MAINTENANCE AND SERVICING ARE NOT A PART OF THIS

CONTRACT.

1.8.4. Fire Prevention Programs

The CCAFS Fire Chief shall implement installation fire prevention programs IAW AFI 32-2001 and conduct at least an annual facility fire prevention assessment on all facilities, or more often if required by public law or other statutory requirements. The Contractor shall ensure a FES-IMS Form 218, Facility Fire Prevention and Protection Record, is used as a checklist and record the results of facility assessments. The Contractor shall use FES-IMS Form 1487, Fire Prevention Visit Report, to identify the results of the fire prevention visit to the functional manager/squadron commander. The CCAFS Fire Chief shall ensure that only the functional manager/squadron commander signs the AF Form 1487 for all required corrective actions. The CCAFS Fire Chief shall implement procedures for compliance with AF Manual 91-201 Explosives Safety Standards for inspections as required for fire protection exercises and drills. The Contractor shall implement procedures IAW 91-202 Air Force Mishap Prevention Program and AFI 32-10141 Planning and Programming Fire Safety Deficiency Correction Projects.

1.8.5. Kitchen Hood and Duct Systems

The CCAFS Fire Chief shall establish a policy, inspection schedule and procedures for inspecting commercial kitchen hood and duct systems IAW with NFPA 96. These inspections must be accomplished by trained CCAFS fire protection personnel. Kitchen hood and duct systems cleaning(s) shall to comply with NFPA 96 and AFMAN 91-203.

1.8.6. Fire Protection Design Reviews

The CCAFS Assistant Chief of Fire Prevention is responsible for performing fire protection design reviews as noted in AFI 32-2001 for operational considerations involving all proposed modifications and construction on CCAFS. The CCAFS Assistant Chief of Fire Prevention requires certifications in accordance with DoD 6055.06M. All Drawings and specifications shall be coordinated through 45 Civil Engineer Squadron (CES) Programs Flight Programs and Development (45 CES/CEPD) to review/ensure adequate functional fire protection and suppression systems are included IAW the requirements of AFI 32-2001, and all applicable United Facilities Codes (UFC) criteria. The 45 CES, CCAFS, Civil Engineer Flight (45 CES/CEZ) shall be the approving authority for all design documents. The CCAFS Assistant Chief of Fire Prevention or designated representative shall attend all design and pre-construction meetings to coordinate fire protection requirements. The CCAFS Assistant Chief of Fire Prevention or designee shall attend all final acceptance inspections of construction contracts and validate fire alarm/suppression system(s) performance.

1.8.7. Hot Work and Welding Permits

Establish and maintain a welding inspection and permit program in accordance with NFPA 51B. Hot work such as, welding, cutting, and brazing operations require issuance of an Air Force Form 592, USAF Hot Work Permit, IAW AFI 91-203. FES-IMS shall be utilized to document the Hot Work Permit Program.

1.9. Emergency Response

The CCAFS Fire Chief shall develop pre-incident action plans for all potential high fire and life- risk facilities, hazardous operations, and assigned/transient aircraft. Facility pre-incident action plans shall be recorded on an AF Form 1028, Facility Pre-Fire Plan, through FES-IMS automated pre-fire plan and aircraft pre-incidents shall be recorded on AF Form 88 for assigned and recurring transient aircraft. Structural and aircraft pre-fire plans and drawings shall be updated annually.

The Contractor shall meet staffing requirements for Optimum Level of Service (OLS) IAW AFI 32-2001 at all times and IAW DODI 6055.06. The Contractor shall ensure all personnel meet appropriate DOD certification levels for positions to which they are assigned IAW DODM 6055.06.

The Contractor shall meet response times IAW with DoDI 6055.06 Table 1, AFI 32-2001, TIG’s 403 and 1710.16 to all CCAFS fire response districts and fire demand zones. These response times must be met 24/7/365.

Every Aircraft Rescue and Fire Fighting (ARFF) emergency shall have at a minimum 14 Firefighters available on scene IAW NFPA TIG 403 (includes Incident Commander). The first arriving ARFF unit will have staffing of three personnel IAW DODI 6055.06 Table 1. Two additional follow-on ARFF vehicles shall have two firefighting personnel staffed per 45SW Fire Chief IAW DODI 6055.06. Every structural emergency shall have a minimum 13 Firefighters available on scene (includes Incident Commander). At a minimum 15 Firefighters shall be available for Hazardous Materials response (includes Incident Commander) IAW DODI 6055.06 Table 1.

The main fire station (Station 1) shall be staffed with a minimum of 13 firefighters per shift. These personnel shall support emergency response and stand-by support operations utilizing a dedicated FOUR person engine crew and ARFF crews IAW DODI 6055.06 Table 1 and NFPA TIG 403.

The Contractor shall provide an Advanced Life Support (ALS) crew with transport capability that will be staffed with two paramedics in addition to the 13 firefighters at the main fire station. The ALS crew shall NOT be counted towards firefighter staffing. The full engine crew at the main fire station shall not be cross-staffed. The two outlying fire station Engine crews shall be staffed with a full engine crew of FOUR personnel 24/7/365. All response times must be met IAW DoDI

6055.06 for Optimum Level of Service. The Air Force Incident Management System shall be utilized and followed during every emergency/event IAW AFI 10-2501.

Aircraft incidents shall take priority over all other fire response incidents. In case of simultaneous aircraft and structural emergencies, the senior fire officer shall rapidly prioritize both responses based on the circumstances of each and if needed request mutual aid to respond to the structural emergency.

1.9.1. Incidents and Launch Support

The contractor shall respond to all reported incidents and accidents on CCAFS for reported fires, fire alarms, aircraft in-flight and ground emergencies, aircraft crashes/accidents, hazardous material incidents, technical/high angle rescue, confined space rescue and medical emergencies. Once on scene, the contractor shall take immediate action(s) to mitigate the situation, be the Incident Commander, and communicate with appropriate CCAFS agencies to include but not limited to Emergency Communications Center (ECC), Emergency Operations Center (EOC) and complete all required after action report(s).

The contractor shall support and attend all pre- launch, launch and post launch meetings, activities and operations. The CCAFS Fire Chief or Chief Fire Officer designee shall be present on all launches at CCAFS and perform as a member of the Launch Emergency Operations Center (LEOC).

The contractor shall support pre-launch, launch and post-launch operations, to include (but not limited to) participating as a component of the Pad Safety Team and support mishap investigations conducted by the government, 45 SW Tenant Organizations and Launch Customers. The contractor shall stand-by when required by applicable DoDM/I, AFI, Technical Operations directives and Commercial Operations Support Agreements with fire suppression and rescue equipment during critical or hazardous operations. The contractor shall ensure fire protection personnel are trained and/or certified as required IAW AFI 10-2501. The contractor shall participate in all exercises.

1.9.2. Off-Installation Response

The Contractor shall participate and comply with current mutual aid agreements established with the local civilian communities and/or agencies. The CCAFS Fire Chief or designated key position employee shall actively participate in the mutual aid program by attending local fire chief and planning meetings and other FES related community activities. Current and future mutual aid agreements have been and will be established by the 45 SW Fire Chief and approved by the 45 SW/CC. In the absence of an approved mutual aid agreement, the CCAFS Fire Department shall not respond off the installation without approval of the 45 SW/CC or designated representative. The contractor shall comply with all requirements of AFI 10-801 Defense Support of Civil Authorities and 45 SW requirements. Compliance/Mutual Aid List at Section J, Attachment 2.

Annually, the Contractor will survey areas surrounding CCAFS, to include but not limited to Kennedy Space Center and Cape Canaveral Port areas, where they may be called upon to provide mutual aid or assistance to ensure a full understanding of potential hazards. If available, the CCAFS Fire Department will obtain copies of civilian fire department emergency response plans for high hazard areas where they may be requested to provide assistance.

1.9.3. Fire Reporting

The contractor shall submit Fire Incident Response data to DoD National Fire Incident Response System (NFIRS) utilizing FES-IMS and shall provide access for the 45 SW Fire Chief or designated representative personnel to have access to contractor NFIRS data. In addition, the contractor shall notify the45 SW Fire Chief or designated representative on any and all fires and comply with AFI 32-2001 guidance on fire reporting.

1.9.4. Rescue Teams

The CCAFS Fire Chief shall maintain a capability to perform rescues related to the FES core missions IAW AFI 32-2001. The CCAFS Fire Chief determines and selects the number of firefighters who require advanced rescue technician training and certification based on the mission needs of the installation IAW 32-2001.

1.9.5. Aircraft Incidents

The CCAFS Fire Chief shall develop aircraft pre-incident plans for aircraft that routinely land at CCAFS runway and record on an Air Force Form 88, Aircraft Pre-Fire Plan (T.O. 00-105E-9), Aerospace Emergency Rescue and Mishap Response Information), or automated product. The Contractor shall respond to all aircraft in-flight and ground emergencies. Once on scene, the contractor shall establish incident command, take immediate actions to mitigate the situation, communicate with CCAFS agencies (ECC & EOC 45SW leadership) and complete all applicable Incident Command System forms and all required after action report(s). Response shall be IAW Headquarters (HQ) AF Fire and Emergency Services Technical Implementation Guide (TIG) 403.

The Contractor shall respond to on and off base aircraft incidents involving government and government chartered aircraft. Once on scene, the contractor shall establish incident command, take immediate actions to mitigate the situation, communicate with CCAFS ECC & EOC 45SW leadership, state and local agencies and complete all applicable Incident Command System forms and all required after action report(s). Contractor shall perform aircraft aircrew rescue when possible. If munitions are involved, the Contractor shall immediately notify the Explosive Ordnance Disposal Unit and perform safe-distance operations.

Hazardous Standby’s: During hazardous or risky operations, the Contractor shall stand-by either at the hazardous location or at a location “In District” within response time criteria, with the appropriate equipment and firefighters as required by applicable DoD, AFI, Technical Orders and/or directives.

1.9.6. Structural and Other Fire Incidents

The Contractor shall respond IAW pre-fire plans to all actual or potential fire emergencies, including wildland urban interface firefighting. Structural fire response shall meet the requirements of DoDI 6055.06, AFI 32-2001 and AF Technical Implementation Guide 1710

Once notified of an event, the contractor shall:

(a) Respond the appropriate amount of personnel for the event type within required response times.

(b) Establish command and control as the Incident Commander

(c) Establish and maintain communications with the ECC, EOC and other agencies as required

(d) Determine and implement proper fire attack, ventilation, confinement, control, suppression, perform rescue operations as needed, overhaul, and salvage within the parameters of established national firefighting strategies and tactics

(e) Complete all notifications and required after action reports

The Contractor shall respond to all fire alarm activations. The contractor shall investigate all supervisory and trouble signals from fire alarm system as a nonemergency event.

1.9.7. Hazardous Material, Confined Space, and High Angle/Technical Rescue Incidents

The Contractor shall respond to all hazmat and rescue incidents, to include but not limited to;

structural collapse, auto accidents, confined space rescues, hazardous materials responses, shipboard incidents, water-borne hazardous spills on CCAFS ship basins and piers, technical and high angle rescues, industrial incidents/accidents and other emergency rescue requests.

The contractor shall:

(a) Respond the appropriate amount of personnel for the event type.

(b) Establish command and control as the Incident Commander

(c) Establish and maintain communications with the ECC, EOC and other agencies as required

(d) Evaluate the need to either evacuate personnel or shelter in place

(e) Develop and implement and Incident Action Plan to mitigate the hazards and/or perform rescue

(f) Identify, isolate and contain spill

(g) Decontaminate personnel and equipment as needed

(h) Complete all notifications and required after action reports

1.9.8. Emergency Medical Service (EMS)

The contractor shall be responsible for providing Advanced Life Support (ALS) response to CCAFS IAW the current version of Florida Statutes, Chapter 401, Part III, and rules of the Department of Health Chapter 64J-1 Florida Administrative Code. Response times will be IAW DoDI 6055.06. Medical Responders will follow current Brevard County Fire Rescue EMS Medical Protocols. Utilization of BCFR EMS Medical Protocols shall be approved by the 45th Medical Group Commander (45 MDG/CC) or his/her designee. This EMS capability shall be provided 24/7/365, to include transportation to appropriate area hospitals. Prior to implementation, a written request for deviation from Florida State Statutes, or BCFR EMS Medical Protocols, shall be presented to the 45 MDG/CC, or his/her designee for approval.

The Fire Chief shall provide, on a monthly basis, a comprehensive report on the Department’s Emergency Medical Services (EMS) Program. (CD 010) Department EMS report shall include summary information concerning the number of EMS responses and details for any response that either did not meet the response time mandates of this SOW or for which the established protocols were not followed. Additionally, this report shall address EMS related training completed by the Department’s Paramedics and EMTs during the month and projected training for the upcoming month. This report shall also include Paramedic and EMT certification expiration dates for all Florida State and/or national mandated training and licenses. The monthly report shall be endorsed in writing by the contractor provided CCAFS Medical Director and submitted to the 45 MDG Contracting Officer’s Representative (COR) by the tenth calendar day of the following month.

Quality evidence in support of this report shall be maintained at the CCAFS Headquarters Fire Station available for 45 MDG Contracting Officer’s Representatives review. The Contractor shall provide copies of all EMS Reports for the previous month to the 45 MDG Contracting Officer’s Representative(s) to review, to include a (FES-IMS) report for the month. The Contractor shall provide the 45 MDG COR copies of all inspection reports for inspections conducted on the ALS Transport System within 30 days of receiving reports. The contractor shall provide stand-by medical support to 45 CES Explosive Ordnance Disposal (EOD) IAW AFMAN 32-3001 as required. Attendance is required at operational safety briefings that are held to highlight issues, personal protective equipment (PPE) requirements, protocols for medical issues and emergencies.

The contractor shall participate in all exercises.

1.9.8.1. Medical Supplies, Equipment and Vehicles

The Contractor shall provide all emergency medical supplies, equipment and medications. The contractor shall provide ambulances to serve as response vehicles and transport patients 24/7/365.

The contractor is responsible for maintaining the vehicles and ensuring they are in response ready condition at all times. All equipment, supplies, medications and vehicles shall meet or exceed Florida State Statutes, Chapter 401, part III, and Rules of the Department of Health, Chapter 64J-1, and BCEMS Standing Orders.

1.9.8.2. Medical Director

The Contractor shall provide a Board Certified Medical Physician to function as the Medical Director over the EMS Program at CCAFS IAW Chapter 401, Medical Telecommunications and Transportation, and IAW 64J-1.004, Medical Direction. The Medical Director is required to be credentialed through the 45th Medical Group IAW AFI 44-119. The Medical Director shall work with the COR to ensure compliance with the above mentioned references and to provide detailed reports to the 45 MDG Commander or his/her designee.

1.10. Training

The CCAFS Fire Chief shall establish a certification and proficiency-training program to ensure all Fire/EMS responders are certified by the DoD Fire and Emergency Services Certification Program IAW DoDI 6055.06M, AFI 32-2001, and maintain certifications IAW State of Florida and/or National Registry EMT standards and as required AFI 10-2501, "Air Force Emergency Management Planning and Operations." The CCAFS Fire Chief shall ensure that all training is scheduled, tracked and performed IAW the Air Force Fire and Emergency Services Training Program (FESTP) and documented in FES-IMS. Minimum training requirements shall be contingent on firefighter’s Tier and duty position. FESTP Guide listed at Section J, Attachment 6.

1.10.1. Firefighter Recurring Certification and Training Requirements

The contractor shall comply with Air Force Civil Engineer Center (AFCEC), Air Force Fire and Emergency Services Training Program and AFI 32-2001 for all recurring certification and training requirements. All training shall be recorded on AF Form 1085 in FES-IMS. The contractor shall conduct the appropriate exercises and drills for all munitions storage areas in accordance with Air Force Manual (AFMAN) 91-201. Contractor shall provide recurring training in shipboard firefighting IAW NFPA 1405 Guide for Land-based Fire Departments that respond to Marine Vessel Fires.

1.10.2. Firefighter Computer Based Training, Virtual Training and Testing

The Contractor shall comply with DoDI/M 6055.06 and AFI 32-2001. Additionally, all DOD, USAF, Space Force and 45SW required computer based training shall be accomplished within given suspense timelines.

1.10.3. AF Incident Management Course Training

The CCAFS Fire Chief and staff to include, Deputy Fire Chief, Assistant Chief(s) of Operations, Assistant Chief of Training, and other designated, senior fire officials shall be trained as specified in AFI 10-2501, "Air Force…