Attachment_10d_-_Notional_Schedules.pdf
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- Attached to
- Instrumentation Range Support Program Federal contract opportunity
- Solicitation number
- FA2521-18-R-0024
About this file
This document contains a notional schedule for implementation of the Defense Property Accountability System (DPAS) for the Instrumentation Range Support Program contract. The schedule outlines 20 tasks necessary to implement DPAS by the estimated go-live date of December 1, 2021. Key tasks include modifying the contract to include required deliverables by January 2021, designating the contractor as a Contractor Inventory Property Control (CICP) and obtaining necessary requisition identifiers by February 2021, determining the property valuation methodology and completing a 100% inventory by September 2021, validating initial data and beginning balances in DPAS by December 2021, and setting financial thresholds for adjustments and disposals by October 2021. The schedule notes potential obstacles such as periods when program resources may be unavailable.
Attachment 10d Notional Schedules
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AF GFM-A Initiative: PMO Inputs for DPAS Implementation Plan
Program Name: Instrumentation Range Support Progra Contractor Name:
Contract Number:
Program Point of Contact for your response: (include both primary and alternate POCs)
# Questions Planned Start Planned Completion Estimated Task
Duration
Has the contract been modified to include the CFO report CDRL? [Yes/No]
Complete Complete 30 days
Has the contract been modified to include the CICP Language for PWS? [Yes/No]
Complete Complete 30 days
3 Has the contractor been designated as a CICP?
[Yes/No]
1/1/21 2/1/21 30 days
Has the program requested and received the RIC/DoDAACs (EB, ED and FQ series) required?
[Yes/No] If no, contact contracting officer to start request. If yes, provide RIC/DoDAAC in column C.
2/1/21 5/1/21 90 days
Will the contractor interface transactions to DPAS or use the DPAS self-service warehouse module to enter transactions?
[Interface/SSM] Contact contractor, discuss options and make a decision and enter in column C
1/1/21 1/1/21
5a If interfacing, has the CICP modified its IT system to send and receive DLMS transactions?
[Yes/No] If no, consult contractor for start/finish dates
1/1/21 1/1/21
5b
If interfacing, does the CICP have a completed and signed interface control agreement (ICA) with DAAS to interface with DPAS? [Yes/No] If no, contact DAAS to start process. Estimated task duration: 90 days
5/1/21 8/1/21 90 days
5c If interfacing, has the CICP completed DLMS transaction testing with DAAS and DPAS?
[Yes/No]
8/1/21 10/1/21 60 days
Have the data cleansing activities been completed? [Yes/No]
1/1/21 9/1/21 240 days
Has the appropriate valuation methodology been determined for all stock numbers? [Yes/No]
1/1/21 3/1/21 60 days
7a
If using the deemed cost methodology, have Memorandum for the Record (MFRs) been completed to document the methodology?
[Yes/No]
3/1/21 9/1/21 180 days
Note: the pre-populated estimates have been provided by the organizations owning these processes. The duration are work days not calendar days. Some activities may be worked concurrently with others. Inputs will be used by HAF/A4LR to build DPAS implementation plan/schedule for each program.
DRAFT
AF GFM-A Initiative: PMO Inputs for DPAS Implementation Plan
Has the CICP completed a 100% inventory of assets listed on the contract within the last 90 days? [Yes/No]
6/1/21 9/1/21 90 days
Has the program office determined its’ DPAS users? [Yes/No]
1/1/21 4/1/21 90 days
Has the program determined which GFM-A process responsibilities it will delegate to their CICP? [Yes/No]
1/1/21 4/1/21 90 days
11 Has the CICP determined its’ DPAS users?
[Yes/No]
1/1/21 4/1/21 90 days
Have the DPAS users from the program and CICP completed the required training to perform their roles in DPAS? [Yes/No] Estimated task duration: 5 days
4/1/21 5/1/21 30 days
Have the DPAS users from the program and CICP submitted their paperwork for DPAS accounts? [Yes/No] Provide planned start and finish dates for the users
5/1/21 6/1/21 30 days
Has the program/CICP completed the DPAS data conversion spreadsheets? [Yes/No]
9/1/21 11/1/21 60 days
Has the initial data load been validated for accuracy in DPAS? [Yes/No]
11/1/21 12/1/21 30 days
Have the beginning balances been validated for accuracy in DPAS? [Yes/No]
11/1/21 12/1/21 30 days
Have the stock number valuations been validated for accuracy in DPAS? [Yes/No]
11/1/21 12/1/21 30 days
Have financial thresholds been set for inventory adjustments, disposal and condemnation requests by the PMO? [Yes/No] Complete this question, if contract identifies thresholds for quantity, unit price and/or total value.
9/1/21 10/1/21 30 days
Estimated Go-Live Date in DPAS. (Final milestone date determined after all the above activities have been completed.) [Provide target date]
12/1/21 12/1/21 1 day
Provide any obstacles, like time frames when the program office resources are unavailable to work DPAS implementation activities (for ex:
physical inventory scheduled for 8/1/2019- 8/10/2019 or program audit 9/1/2019- 9/15/2019) [Provide date(s)] multiple inputs are acceptable
DRAFT
Sheet1
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