Combined Synopsis - Del 7 SS.pdf

25 Jan 2024

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The Space Operations Command, (SpOC), Space Acquisition Integration Office (SAIO), Peterson Space Force Base (PSFB), Colorado, intends to utilize this Request for Quotation (RFQ), under solicitation number FA251824Q0001, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Lowest Price Technically Acceptable to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2024-02, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 12/22/2023, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number

DAFAC 2023-0707.

This requirement is being solicited as a 100% HUBZone set aside. For this acquisition, the PSC is R408, the North American Industry Classification System (NAICS) code is 541611, Administrative Management and General Management Consulting Services, and the small business size standard is $24.5M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Mar 2023), does not apply to this acquisition. Additionally, provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The instructions to Offerors and evaluation procedures are outlined in this document.

Provision FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Dec 2022) applies to this solicitation and Offerors are required to have a completed version within their SAM profile located at https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Dec 2022), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Mar 2023), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement. This effort will provide Delta 7 with support for Programming and Knowledge Management, System Administration/Computer Support, Administrative Support, and Security Program Management. Support will include program implementation planning, to include defining and documenting processes and procedures, developing security programs, instructions, and integrating procedures and plans into Delta 7 daily activities. This includes support to real-world operations, planning and execution during exercises, and other capabilities related to ISR operations. A copy of the Performance Work Statement (PWS) is listed as Attachment 2.

3. Contract Line Item (CLIN). See Attachment 3, CLIN Pricing Sheet.

4. Period of Performance (PoP). See Attachment 3, CLIN Pricing Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission.

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical/Management Approach, and Price Schedule as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page

Limit Cover Letter 1

Factor 1. Technical and Staffing Approach Technical and Staffing Approach 10

Factor 2. Price CLIN Pricing Sheet 1

Details for assembly of the quotation:

Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit. Additionally, Attachment 4 – Staffing Approach Table and Attachment 5 – DD 254 DO NOT count against the page count.

Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font only. No condensed fonts allowed; Times New Roman or Arial font preferred.

If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

All quotations must list UIE number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UIE number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Additional Instructions to Offerors. All questions regarding the RFQ package must be submitted to Mr. Joseph Willard, joseph.willard@us.af.mil, by 2 Feb 2024 at 10:00 AM (MT).

Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors shall respond to this RFQ via e-mail by 23 Feb 2024 at 10:00 AM (MT). All quotations shall be sent to Mr. Joseph Willard, joseph.willard@us.af.mil, before the due date and time specified. Any quotation, modification, or revision of a quotation received after the exact time specified for receipt of quotations is “late” and may not be considered.

Offerors must also be registered in Procurement Integrated Enterprise Environment (PIEE) to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 120 days after the closing date of the RFQ.

10. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

11. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical and Staffing Approach Factor 2 – Price

Factor 1 – Technical and Staffing Approach:

Focus Area 1 – Technical Approach

Acceptability of this focus area is based on an Offeror describing an adequate approach to addressing the below elements of the PWS. The submission shall document the Offeror’s processes and capabilities to demonstrate an understanding of the requirement and not just restate the PWS.

The Offeror shall demonstrate an effective and sound approach to:

- Researching, processing, filing, and maintaining inbound and outbound visit request (PWS

3.1.6).

- Performing data entry to the Defense Information System for Security (DISS), Personnel

Access Security System, and Joint Access Database Environment (JADE) databases and maintain all customer sponsored billets and quota information (PWS 3.1.8).

- Maintaining all customer sponsored personnel access information, perform indoctrinations/debriefings, and provide expertise to advise security team members (PWS 3.1.13).

- Tracking, troubleshooting, and resolving hardware and software issues for all classification levels of IT resources (PWS 3.2.2).

- Managing the Task Management Tool (TMT) and organizational workflow emails (PWS 3.3.2).

Focus Area 2 – Staffing Approach

Acceptability of this focus area will be based upon whether the Offeror’s proposed workforce composition meets all the requirements in the PWS. Additionally, this subfactor will be evaluated to ensure the Offeror demonstrates an adequate understanding of the minimum required knowledge, skills, experience, and security clearance to meet the requirements in the PWS. Note: Proposing inappropriate skill sets may be deemed a lack of requirement understanding and result in an unacceptable evaluation.

The Offeror shall submit an acceptable Staffing Approach to meet the requirements in the PWS (Attachment 2) that includes:

The proposed workforce composition showing labor category, Full Time Equivalents (FTEs), associated number of labor hours, direct PWS requirement supported, security clearance, skills, and experience for the base period and all option years (in the format as provided in Attachment 4, Staffing Approach Table); and

An organizational chart which shows management structure, lines of authority and chain(s) of command including teaming partners and subcontractors as well as applicable experience and qualification summaries

The following table shall be used for the evaluation of Factor 1:

Table-2 Adjectival Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

The Offeror shall submit a monthly price for all contract periods (base period and option years one (1) through four (4) for all applicable CLINs (Attachment 3)). As per FAR 52.217-8, the Government may extend performance of any services unilaterally. The option to extend under this clause may be exercised at any point during the life of the contract and may be exercised more than once; however, the total extension of performance under this option shall not exceed six months. For pricing of FAR 52.217-8, it will automatically be calculated based on the Offeror’s pricing for Option Year 4 for evaluation purposes.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options. For purposes of evaluation, the TEP is defined in Attachment 3.

JOSEPH WILLARD

Contracting Officer

Attachments:

1. Provisions & Clauses

2. Del 7 Support Services PWS dated 8 Dec 23

3. CLIN Price Sheet

4. Staffing Approach Table

5. Draft DD254