Combined SynopsisSolicitation_C130H Hail Cover_Amendment 1.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

Semper Supra

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: C-130 Hail Covers – Peterson SFB – Amendment 1

SOLICITATION: FA251724Q0101

This Combined Synopsis/Solicitation had been amended for the following reasons. All changed are indicated by red font.

1. A Site Visit has been added below. A site visit will take place on Wednesday, 4 Sept @ 10:00 A.M. Mountain Time. Anybody interested in attending the site visit must email TSgt Richmond and MSgt Bridge at the email addresses below no later than 12:00 P.M. Mountain Time, on 3 September. TSgt Richmond will then provide the meeting location and coordinate base access if needed. If you do not receive an email response after 24 hours, call 719- 556-6284 or 719-556-4939. Please note that no photography or 3D scanning will be permitted during this time.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 13.1, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotes (RFQ) number FA251724Q0101 shall be used to reference any written proposal provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, effective 5/22/2024.

This Combined Synopsis/Solicitation is solicited to as a 100% Small Business Set Aside for small businesses and posted to SAM.gov.

The North American Industrial Classification System (NAICS) code is 336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing. The size standard is 1,250 employees.

The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter.

The purpose of this combined synopsis and solicitation is for Hail Covers that will protect the skin of the C-130H aircraft on Peterson Space Force Base (SFB), CO.

52.212-1 Instruction to Offerors – Commercial Products and Commercial Services (Sep 2023) FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sept 2023) applies to these acquisitions and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

The Delivery location is Peterson Space Force Base. The required Delivery Date for this requirement is on or before 180 days after receipt of award for the CLINs in Table 1.

The resulting award will be a Firm-Fixed Price contract.

A site visit will take place on Wednesday, 4 Sept @ 10:00 A.M. Mountain Time. Anybody interested in attending the site visit must email TSgt Richmond and MSgt Bridge at the email addresses below no later than 12:00 P.M. Mountain Time, on 3 September. TSgt

Table 1 – Contract Line Items CLIN Line-Item Description Unit Quantity Unit Price Lead Time Total (Optional)

Hail Covers, C-130H EA 1

(Optional)

Utility Trailer, Capable of securing and hauling hail covers. Must be compatible with Pintle Hook towing config.

EA 1

Total:

Richmond will then provide the meeting location and coordinate base access if needed. If you do not receive an email response after 24 hours, call 719-556-6284 or 719-556-4939.

Please note that no photography or 3D scanning will be permitted during this time.

Questions are due to the contracting office NLT 6 September 2024 @ 12:00 P.M. Mountain Time (MT) by emailing TSgt Kyle Richmond and MSgt Jesse Bridge directly at the email addresses identified in the paragraph below.

Quotes and contract documentation shall be provided NLT 16 September 2024 @ 12:00 PM Mountain Time (MT). Please submit quotes via email to the emailing Contract Specialist TSgt Kyle Richmond at kyle.richmond@spaceforce.mil and Contracting Officer MSgt Jesse Bridge at jesse.bridge@spaceforce.mil. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

UEI:

Cage Code:

Statement the quote is valid for a minimum of 60 days:

Size of Business/Socio Economic Status:

*Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Payment Terms:

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I – Technical Documentation Part II – Price Quote

Format and Specific Instructions.

A. PART I – TECHNICAL DOCUMENTATION

Vendor shall submit technical information to confirm the items requested will be provided as stated in this Combined Synopsis/Solicitation (see Table 1). All quotes must include the following technical information.

The quote must also include the following with their submission or reference to therein:

1. Mock design – Shall include a design of all covers installed onto the aircraft. Shall include how you will meet the specifications as stated in the Statement of Need. Shall include a description of the type of material that will be utilized.

2. Installation plan – Shall include step-by-step instructions of how to install each cover.

B. PART II – PRICE QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line-item price, total overall price, and lead time for all CLINs or fill in Table 1.

52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) The Government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, technical and price factors will be considered. The following factors shall be used to evaluate offers:

Part I – Technical Documentation Part II – Price Quote

Award will be made based on the competitive quote that has an acceptable technical rating and price determined to be fair and reasonable. If any technical factors are determined to be unacceptable, that quote will not be evaluated further and will not be eligible for award.

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Step 1 – Technical Documentation Evaluation

1. Mock design – Quote will be evaluated by reviewing the mock design to ensure it includes a drawing of all covers installed onto the aircraft, how it will meet the specifications as stated in the Statement of Need, and includes a description of the type of material that will be utilized.

2. Installation plan – Quote will be evaluated by revieing the installation plan and ensuring it includes step-by-step instructions of how to install each cover.

Rating Description

Step II – Price Quote Evaluation The quoter shall have either submitted on company letterhead a quote identifying the unit price, total line-item price, total overall price, and lead time for all CLINs or filled in Table 1.

2. Basis of Award:

First, the government will go through all the quotes submitted and review them for completeness. Any quotes missing the required elements stated in this solicitation will not be considered for evaluation.

Next, those quotes deemed complete will be arranged by total evaluated price for CLIN 0001 from lowest to highest. The lowest total evaluated price for CLIN 0001 will be ranked first, followed by the remaining quotes in order from lowest to highest.

Finally, the first ranked technically acceptable quote with the lowest total evaluated price for CLIN 0001 will be sent to the end user to evaluate it for technical acceptability. If technically acceptable and lowest evaluated price vendor receives an “acceptable” rating from the end user, that quotation represents the most advantageous quote to the Government, evaluation of that quote is complete, award will be made to that vendor, and the evaluation process will stop. If the lowest evaluated priced, technically acceptable vendor receives an “unacceptable” by the end user, evaluation of that quote will stop, and the Government may not award to the quoter. In that instance, the next lowest evaluated priced vendor will be evaluated using the methodology above and the process will continue (in order by price) until a technically acceptable vendor is evaluated to have an “acceptable” technical rating, or until all vendors are evaluated.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with FAR Part 12 and 13). The Government, however, reserves the right to conduct discussions if deemed in its best interest.

In the case that a discrepancy exists between the addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services and the addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services, the evaluation criteria in the

Rating Description Acceptable Quote meets all the technical documentation criteria and the requirements outlined in the Statement of Need.

Unacceptable Quote does not meet all the technical documentation criteria and the requirements outlined in the Statement of Need.

addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services will take precedence.

All FAR provisions/clauses in the basic GSA contract are applicable to this solicitation and flow down to the delivery order.

JESSE S. BRIDGE, MSgt Contracting Officer, 21st Contracting Squadron

Attachment(s):

1. Attachment 1 – Hail Covers SON

2. Attachment 2 – C-130H Dimensions_Redacted