Amendment 1 RFQ B2025 Cooling Towers FA251724Q0097.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

Semper Supra

20 August 2024

FROM: 21 CONS/PKA

SUBJECT: AMENDMENT 1 Combined Synopsis/Solicitation PROJECT TITLE: Building 2025 Cooling Towers Repair

SOLICITATION: FA251724Q0097

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quote (RFQ) number FA251724Q0097 shall be used to reference any written quote provided under this

RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, effective 05/22/2024, Defense Federal Acquisition Regulation Supplement, effective 07/29/2024 and Department of the Air Force Federal Acquisition Regulation Supplement, effective 06/12/2024.

This Combined Synopsis/Solicitation is being solicited as a 100% small business set-aside. The North American Industrial Classification System (NAICS) code is 238220 – Plumbing, Heating, and Air Conditioning Contractors. The size standard is $19M. The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter.

The purpose of this Combined Synopsis/Solicitation is for repairs to three of the four cooling towers at Building 2025 on Peterson Space Force Base (PSFB), CO.

Table 1 CLIN Description QTY Unit of

Issue Unit Price

Total

0001 Firm Fixed Price (FFP)

Cooling Towers Repairs. See Attachment 1: PWS

Total

FAR Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Semper Supra

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.”

The Deliver location is Peterson Space Force Base. The required Delivery Date for this requirement is on or before 90 days after receipt of award.

The resulting award will be a Firm-Fixed Price contract.

A site visit at PSFB will be held on August 28, 2024, from 9:00am – 11:00am Mountain Time (MT). If you would like to attend the site visit, please complete the attached form (Attachment 2 – Site Visit Form) and send the completed form to the Contracting Specialist AND the Contracting Officer listed below. The completed Site Visit Form is due by 10:00a0m MT on August 27, 2024.

Questions are due no later than (NLT) 10:00am MT on September 4, 2024. Ensure RFQ number and title are referenced in the subject line. Once questions have been received and answered, they will be posted on SAM.gov.

Quotes and contract documentation shall be submitted NLT 10:00am MT, September 11, 2024. Please submit quotes via e-mail to the Contracting Specialist AND the Contracting Officer listed below. Submit no more than 20 pages in response to this request. After 20 pages (page count does not include cover page, indices, or table of contents), the Contracting Officer will not evaluate information. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Vendors are responsible for submitting quotations to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format and will not be delivered through the network.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Email:

Unit Price:

Extended Price:

UEI:

Cage Code:

Statement the quote is valid for a minimum of 60 days:

Size of Business/Socio Economic Status:

*Number of Employees_____________ *Information required for determining size of business for the NAICS referenced above.

Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

Contact Information:

Contracting Officer Contracting Specialist Brittney J. Rosenbaum Cayce Moses

(970) 688-8081 (719) 556-9293 brittney.rosenbaum@spaceforce.mil cayce.moses@spaceforce.mil

The contractor’s quote/response shall consist of three (3) separate parts:

Part I - Price Quote Part II - Technical Documentation Part III – Past Performance

Format and Specific Instructions.

A. PART I – PRICE QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line item price, overall price, and guaranteed lead time or fill in Table 1 below.

Table 1 CLIN Description QTY Unit of

Issue Unit Price Total

0001 Firm Fixed Price

(FFP)

Cooling Towers Repairs. See Attachment 1: PWS

Total

B. PART II – TECHNICAL DOCUMENTATION

Vendor shall submit technical information that clearly demonstrates their materials meets the minimum technical requirements outlined in Attachment 1 Performance Work Statement (PWS).

C. PART III – PAST PERFORMANCE INFORMATION

Past performance information will also be gathered using the CAGE code submitted with the quote. The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance and information may also be pulled from the System for Award Management (SAM) on SAM.gov, and FAPIIS.gov, IAW FAR 9.104-6.

52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

This tailored clause takes precedence over the clause incorporated by reference.

a. The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Part I - Price Part II - Technical Documentation mailto:brittney.rosenbaum@spaceforce.mil mailto:cayce.moses@spaceforce.mil

Part III - Past Performance

Award will be made based on the competitive quote with the lowest total evaluated price that meets the technical criteria and past performance evaluation criteria on an acceptable/unacceptable basis. If any technical criteria or past performance items are determined to be unacceptable that quote will not be evaluated further and will not be eligible for award.

Addendum to FAR 52.212-2 -- Evaluation -- Commercial Products and Commercia Services (Nov 2021).

1. Evaluation By submission of its quote, the vendor agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in a quote being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Price Quote Evaluation The Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The Government will then evaluate the lowest total evaluated priced quote to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct total evaluated price. Failure to quote for any price element, may cause the Vendor’s quote to be rejected as unacceptable.

Vendors whose evaluated price is unreasonable (in accordance with FAR 13.106-3) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced vendor will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the lowest priced vendor to receive a rating of “Acceptable”, they shall submit technical information that clearly demonstrates their items meet the minimum requirements in terms of description and performance as stated in Attachment 1 Performance Work Statement. If the lowest evaluated priced vendor does not demonstrate all necessary requirements, it will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below:

Rating Description

Rating Description Acceptable Quote meets the requirements specified in Attachment 1 – Performance Work

Statement Unacceptable Quote does not meet the requirements specified in Attachment 1 – Performance

Work Statement

Part III – Past Performance Evaluation Next, the Government will evaluate the lowest evaluated priced technically acceptable vendor for past performance with information gathered via the CAGE code submitted. The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance, and information may be pulled from the System for Award Management (SAM), IAW FAR 9.104-6. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available on CPARS.gov, or SAM.gov or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered "acceptable".

For the Government to have a reasonable expectation that the vendor will successfully perform the required effort, the vendor must not be debarred, suspended, or otherwise determined to be ineligible to receive an award (i.e. the vendor does not have derogatory information in www.sam.gov; nor has a CPARS rating below satisfactory for any contracts). If the vendor is debarred, suspended, or otherwise determined to be ineligible to receive an award (i.e. the vendor does have derogatory information in www.sam.gov; does have a termination for cause within the last 3 years); or has a CPARS rating below satisfactory for any rated category, then the Government would not have a reasonable expectation that the vendor will successfully perform the required effort. Without that reasonable expectation, the vendor would be found unacceptable.

In conducting the Past Performance evaluation, the Government reserves the right to use information obtained from other sources available to the Government, to include, but not limited to other databases; the Defense Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and contacts included in the vendor’s provided documentation.

Past Performance Evaluation Ratings Rating Description

Rating Description Acceptable Based on the vendor’s performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor’s performance record is unknown.

Unacceptable Based on the vendor’s performance record, the Government does not have a reasonable expectation that the vendor will successfully perform the required effort.

2. Basis of Award:

If the lowest evaluated priced, technically acceptable vendor receives an “Acceptable” past performance rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that vendor, and the evaluation process will stop. If the lowest total evaluated priced, technically acceptable vendor receives and “Unacceptable” past performance rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced vendor will be evaluated using the methodology above and the process will continue (in order by price) until a technically acceptable vendor is evaluated to have an acceptable past performance rating, or until all vendors are evaluated.

Clarifications conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with FAR Part 12 and 13). The Government, however, reserves the right to conduct discussions if deemed in its best interest.

If the lowest evaluated priced vendor receives an “Acceptable” rating during the technical evaluation, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that vendor, and the evaluation process will stop. If the lowest evaluated priced quote receives an “Unacceptable” technical rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced vendor will be evaluated using the methodology above and the process will continue (in order by price) until a vendor is technically acceptable or until all vendors are evaluated.

Clarifications conducted to resolve minor clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with FAR Part 12 and 13). The Government, however, reserves the right to conduct discussions if deemed in its best interest.

http://www.sam.gov/

In the case that a discrepancy exists between the addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and the addendum to FAR 52.212-2, Evaluation – Commercial Items, the evaluation criteria in the addendum to FAR 52.212-2, Evaluation – Commercial Items will take precedence.

BRITTNEY J. ROSENBAUM

Contracting Officer

List of Attachments:

Attachment 1 – Performance Work Statement (PWS) B2025 Cooling Towers 9 Sep 2024 Attachment 2 – Site Visit Form Attachment 3 – Wage Determination