Attach 1 - Revised FINAL PWS - HVAC (27 Aug 20).pdf

1 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO

PERFORMANCE WORK STATEMENT

FOR

ELECTRICAL, HEATING, VENTILATION, & AIR

CONDITIONING (HVAC) SERVICES

AND

COMPUTER ROOM AIR CONDITIONING (CRAC)

SERVICES

Peterson Air Force Base (PAFB) Colorado Springs, CO

27 August 2020

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Table of Contents

Section 1: Description of Services

1.1. Scope of Work

1.1.1. Overview of Requirement

1.2. Specific Tasks and Requirements

1.2.1. Building 2 Specific Tasks

1.2.2. PAFB CRAC Units Specific Tasks

1.2.3. Personnel

1.2.4. Communications

1.2.5. Mission Essential Services

1.2.6. Hours of Operation

1.2.7. Licenses, Certifications, and Permits

1.2.8. Recordkeeping and Reporting

1.2.9. Parts

1.2.10. Relevant Documents

1.2.11. Government wide Commercial Purchase Card (GPC)

1.3. Base Regulations and Security

1.3.1. Base Regulations

1.3.2. Contract Security Requirements

1.4. Hazmat, Environmental, and Utilities

1.4.1. Hazmat Handling

1.4.2. Water Quality

1.4.3. Air Quality

1.4.4. General Environmental Compliance

1.4.5. Code Requirements

1.4.6. Utilities

Section 2: Service Summary

2.1. Overview

2.2 Building 2

2.2.1. Performance Objectives, PWS Paragraphs and Thresholds

2.3. PAFB CRAC

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2.3.1. Performance Objectives, PWS Paragraphs and Thresholds

Section 3: Government-Furnished Property and Services

3.1. Government-Furnished Property and Services for Building 2

3.1.1. Government-Furnished Property

3.1.2. Government-Furnished Services

3.1.3. Government Furnished Storage Space

3.1.4. Government-Furnished Property

3.1.5. Government-Furnished Services

3.1.6. Government Furnished Storage Space

3.2. Government-Furnished Property and Services at Other Buildings

3.2.1. Government-Furnished Property

3.2.2. Government-Furnished Services

3.2.3. Government Furnished Storage Space

Section 4: Contractor-Furnished Property and Services

4.1. Contractor-Furnished Property and Services at Building 2

4.1.1. Contractor-Furnished Property

4.1.2. Contractor-Furnished Services

4.2. Contractor-Furnished Property and Services at Other Buildings

4.2.1. Contractor-Furnished Property

4.2.2. Contractor-Furnished Services

Appendices

Appendix A: Building 2 Requirements

A.1. Scope of Work

A.1.1. Overview

A.1.2. Areas of Responsibility

A.1.3. Specific Tasks

A.1.4. Energy Management Control System (EMCS)

A.1.5. Mission Requirements and Response Times

A.2. Preventive Maintenance, Routine Service, Repairs, and Upgrades

A.2.1. Preventive Maintenance

A.2.2. Routine Service/Work Orders

A.2.3. Replacement

A.2.4. Upgrades

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A.3. Building 2 CRAC Units

A.3.1. CRAC Unit Requirements

A.4. Government-Owned Equipment and Space Available for Use

A.4.1. Government-Owned Equipment Available for Use

A.4.2. Government-Owned Space Available for Use

A.5. Other Requirements

A.5.1. Hours of Operation

A.5.2. Phase-In / Phase-Out

A.5.3. Multi-Function Team (MFT) Meetings

A.6. Security Requirements

A.6.1. Building Access and Security

Appendix B: PAFB CRAC Unit Requirements

B.1. Scope of Work

B.1.1. Overview

B.1.2. Areas of Responsibility

B.1.3. Preventative Maintenance

B.1.4. Routine (Non-Emergency) Diagnosis, Repair, and Service

B.1.5. Emergency Service and Repair

B.1.6. Replacement

B.1.7. Other Requirements

B.2. Security

B.2.1. Building Access and Security

Appendix C: Acronyms and Abbreviations

C.1. Acronyms and Abbreviations

Appendix D: Definitions

D.1. Definitions ……………………………………………………………………………………..57

Appendix E: Applicable Forms, Publications, and Websites

E.1. Applicable Forms

E.2. Applicable Publications

E.3. Applicable Websites

Appendix F: Building 2 Critical Area List

F.1. Mission Critical - First Priority

F.2. Mission Critical - Second Priority

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Appendix G: Workload Estimates

G.1. Workload Estimates

G.1.1 Building 2

G.1.2. PAFB CRAC Units

G.2. Parts - Historical Data

Appendix H: Training Required / Provided

H.1. Training Required / Provided

Appendix I: Environmentally Preferred Products

I.1. Environmentally Preferred Products

Appendix J: List of Attachments

J.1. List of Attachments

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SECTION 1: Description of Services

1.1. SCOPE OF WORK

1.1.1. OVERVIEW OF REQUIREMENT

1.1.1.1. Overview. The Contractor shall provide non-personal services, supervision, tools, materials, and equipment, unless otherwise specified as government-furnished to maintain, upgrade, repair and operate 1) All electrical, Heating, Ventilation, and Air Conditioning (HVAC), Computer Room Air Conditioning (CRAC) Units, and limited support of Uninterruptible Power Supply (UPS) systems located in Building 2 at Peterson Air Force Base (PAFB), 2) all CRAC units located at multiple buildings at PAFB. Individual task orders will be issued for each building as needed and for certain routine and emergency repairs. See Attachments 2-3 for a list of equipment located in each potential building (Attachments 2-3 are for informational purposes only and there to show the magnitude of potential work and may vary by individual task order)

1.2. SPECIFIC TASKS AND REQUIREMENTS

1.2.1. BUILDING 2 SPECIFIC TASKS

1.2.1.1. Building 2 Tasks. See Appendix A for unique tasks and requirements for servicing Building 2.

1.2.2. PAFB CRAC UNITS SPECIFIC TASKS

1.2.2.1. PAFB CRAC UNITS Tasks. See Appendix B for unique tasks and requirements for servicing PAFB CRAC units.

1.2.3. PERSONNEL

1.2.3.1. Contract Manager and Alternate Availability. The Contractor shall identify a contract manager and alternate who will be responsible for contract performance in accordance with (IAW) the Performance Work Statement (PWS). The contract manager or alternate will have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The name of this person and an alternate or alternates, who will act for the Contractor when the primary point of contact is absent, will be designated in writing to the Contracting Officer (CO) at the pre-performance conference and as changes are made thereafter within 24 hours of the change.

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1.2.3.2. Communication. The on duty Contractor maintenance personnel shall be available at all times by means of a landline telephone or cell phone system so that the Contracting Officer's Representative (COR) or Facility Manager (FM) can make contact in person or by phone at all times. Contractor shall provide a phone contact list to each COR/FM and send updated list to CORs/FMs as changes occur.

1.2.3.3. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person creates a conflict of interest. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel will not be an excuse for the Contractor’s inability to perform daily functions.

1.2.3.4. Attire/Presentation. Maintenance personnel shall be dressed in professional attire appropriate for their duties. Contractor personnel shall present a neat, clean, professional appearance, conduct themselves professionally at all times, and be easily recognized as a Contractor employee. All maintenance personnel will wear a standardized clean and maintained uniform or shirt/blouse with collar and full or half sleeves. Wearing of shorts and/or any military uniforms, or parts thereof, is prohibited. If required for building access, a Government-issued identification badge will be worn visibly at all times, in all applicable areas as designated by the COR/FM. The Contractor will identify himself as a Contractor in meetings, telephone conversations, and e-mails and in any correspondence with the Government.

1.2.3.5. Conduct. Contractor personnel shall observe all facility safety and traffic regulations that apply to all facility employees. Parking and traffic rules will be observed at all times. Trucks or other construction equipment will not be permitted on the lawns or off the surfaced roadways without permission of the COR/FM. Alcoholic beverages on the job are not permitted. There will be no loud, profane or abusive language used on the job. Respect for and the welfare of the visitors/occupants is mandatory at all times.

1.2.3.6. Safety and Health Requirements. The Contractor will comply with federal, state and local laws with regard to safety and health standards.

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1.2.3.7. Performance Meeting. Performance meetings with the Contractor will be conducted on an as requested basis. Normally separate meetings are held quarterly for Bldg. 2 and one combined meeting for PAFB CRAC units as needed. The purpose of these meetings is to discuss Contractor performance and any events on PAFB that will affect services being provided. The contract manager, as identified in paragraph (para) 1.2.3.1, should attend these meetings. The specific frequency, time and location of meetings, will be determined by the CO, CORs, and Contractor.

1.2.4. COMMUNICATIONS

1.2.4.1. Communication Services. The Government will provide access to landline telephones with Defense Switched Network (DSN) access, base, local and long distance service and a local area network connection. Contractor employees will be allowed to use the base telephone service for contract-related business only. Personal long distance calls are not permitted on any Government phone lines. Any failure or downtime of the Government telephone system shall not be a reason for non-performance.

1.2.4.2. Communication Training. The Government will provide web-based training on communications security IAW Air Force Instruction (AFI) 33-200, Para 4.15., Information Assurance Awareness Program. The Contractor shall ensure that all employees complete this training within 60 calendar days of start of service.

1.2.4.3. Security Forces, Medical Emergencies, and Fire Protection. In case of an emergency, dial 911.

1.2.5. MISSION ESSENTIAL SERVICES

1.2.5.1. Performance of Services during Crises Declared by the National Command Authority. IAW Department of Defense Instruction (DoDI) 1100.22, the Government has determined that all services performed under this contract are essential for performance during crisis, unless otherwise directed by the CO. The Contractor is required to immediately respond IAW the timeframes specified in Appendices A and B.

1.2.6. HOURS OF OPERATION

1.2.6.1. General Hours of Operation. Normal duty hours are 0730 – 1700 Monday through Friday excluding Holidays, unless otherwise stated for each building. These are considered “Business Hours” and/or “Business Days”.

1.2.6.2. Recognized Federal Holidays. Unless otherwise stated, the Contractor is not required

Page 9 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO to maintain normal duty hours on Federal Holidays, but must be available for emergencies during Federal Holidays. The following is a list of Federal Holidays observed by PAFB:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.2.6.3. Unscheduled Interruptions. The work on this contract occurs on a military installation. Delays or additional response due to exercises and contingencies are part of the environment and cannot be considered cause for an adjustment in price.

Maintenance operations are subject to unscheduled interruptions and maintenance personnel may be required to immediately leave the designated work area or be denied access due to security operations, exercises, etc. Mission requirements may necessitate suspension or cancellation of maintenance operations for that period. All uncompleted work requirements will be rescheduled for accomplishment at a later date

1.2.7. LICENSES, CERTIFICATIONS, AND PERMITS

1.2.7.1. Minimum Licensing, Certifications, and Permits. Unless otherwise stated, all items that require work on PAFB shall be diagnosed and repaired by properly trained and qualified person(s) as identified below:

1.2.7.1.1. HVAC/CRAC Mechanics. HVAC and/or CRAC Mechanic(s) must hold a current/valid Universal Environmental Protection Agency (EPA) Section 608 Technician Certification as a minimum. Non-Universal EPA HVAC/CRAC Section 608 Technician(s) may be on duty anytime under direct supervision of a Universal EPA certified HVAC/CRAC Mechanic.

1.2.7.1.2. Electricians. Electrician(s) must hold a current/valid Electrical Journeyman License (from any of the 50 United States) as a minimum.

Electrical Apprentice(s) may be on duty anytime under direct supervision of an on duty Journeyman.

1.2.7.2. HAZMAT Licenses. Licenses for employees in the use of hazardous materials will be the responsibility of the Contractor and at the Contractor’s expense.

1.2.7.3. Provide Copies. The Contractor shall provide a copy of all necessary licenses and certifications to the Government (CORs) IAW para 1.2.8.7.

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1.2.8. RECORDKEEPING AND REPORTING

1.2.8.1. Overview. All records, documents, and associated papers provided by the Government or generated during the period of the contract will remain the property of the Government upon contract termination or expiration. During the contract period, these records, documents and associated papers will be made available to the Government upon request.

1.2.8.2. Work-Order Tracking System. The Contractor shall maintain a work-order tracking system to log all submitted routine work orders, emergency work orders, preventative maintenance work orders, and all completed service calls. The work-order tracking system shall include details of repairs completed including date of repair, name of technician(s), serial number of equipment repaired, parts used, part costs, labor hours, time and length of outages, and corrective actions taken. The Contractor shall submit an electronic monthly work-order report to the Bldg. 2 COR & PAFB CRAC Unit CO. The report shall identify the equipment worked on and the purpose of the work order. The Contractor shall make available a work order management system, to which N&NC Facilities personnel may access and submit work order requests. At minimum, the Contractor shall provide one (1) work order account for the N&NC Facilities Office.

1.2.8.3. Monthly Work Order Reports. The Contractor shall electronically prepare a monthly detailed report for each building, including the items above in paragraph

1.2.8.2. The Contractor shall provide the report for Bldg. 2 to the Bldg. 2 COR, and the report for all other applicable buildings to the PAFB CRAC COR on a monthly basis on the first business day of each month and upon request within two (2) business days. Acceptable formats are Portable Document Format (PDF), Microsoft Word, or Microsoft Excel.

1.2.8.4. Equipment Inventory List. The Contractor shall maintain and update an inventory list of equipment for each building to include manufacturer, serial number, and model number as routine maintenance is completed, or as needed. The Contractor shall provide the list for Bldg. 2 to the Bldg. 2 COR, and the lists for all other applicable buildings to the CRAC COR annually on the task order anniversary date and upon request within two (2) business days. Acceptable report formats are PDF, Microsoft Word, or Microsoft Excel.

1.2.8.5. Specification and Data Sheets. The Contractor shall maintain a copy of all specification and data sheets, manufacturer’s certification of prototype testing on a complete and functional unit, and factory-certified record of the production testing on any new or replaced equipment items. The Contractor shall make these documents

Page 11 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO available to the Government annually on the task order anniversary date and upon request.

1.2.8.6. Safety Data Sheets. The Contractor shall obtain and make available upon request

Manufacturers’ Materials Safety Data Sheets or Safety Data Sheet (SDS) on all hazardous materials used in the performance of this contract.

1.2.8.7. Licenses and Certifications. The Contractor shall provide a copy of all necessary licenses and certifications to the Government (CORs) within 10 calendar days of contract award and within 10 calendar days of craftsman hire date. The Contractor shall maintain sufficient records of all necessary licenses and certifications, and make these records available to the Government upon request within two (2) business days.

See Section 1.2.7 for required licenses.

1.2.8.8. Quality Control Program. The Contractor shall develop, implement, and maintain a

Quality Control Program to ensure contracted services are performed IAW this PWS and accepted commercial practices. Contractor will develop and implement a plan and procedures which encompass all functions and requirements of the contract to identify, correct, and ensure non-recurrence of defective services. The Contractor shall provide the quality plan to the Government (CORs) for review and comment within 14 calendar days of contract award.

1.2.8.9. Equipment Maintenance Plan. The Contractor shall develop an Equipment

Maintenance Plan, including sample equipment maintenance and inspection sheets, and submit the plan for review and comment by the CORs within 14 calendar days of task order award. The plan shall specify when the Contractor will accomplish preventive maintenance for each building, how maintenance and repairs will be documented, and how the Contractor will control, protect, preserve, and maintain all Government property. After review and agreement between the CORS and contractor, the plan shall be implemented and maintained, and shall be made available to the Government (CORs) within two (2) business days of request.

1.2.8.10. Refrigerant Management Plan and Tracking. The Contractor shall provide complete and precise refrigerant recordkeeping IAW 40 Code of Federal Regulations (CFR) 82, Colorado Regulation 15 (5 CCR 1001-19), and AFI 32-7086 tracking refrigerant loss and recovered refrigerant added to system, cause of leak and actions taken to repair leak. All required maintenance and leak rate documentation will be maintained in the Air Pollutant Information Management System (APIMS). Each record shall match up with the serial number of equipment worked. Contractor shall submit this information in APIMS within two (2) business days of completing work.

The Contractor shall submit a Refrigerant Management Plan to CORs within 30 calendar days of task order award for review and comment. The Contractor shall and

Page 12 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO provide a copy of the plan and documents validating compliance to the Government (CORs) upon request within two (2) business days.

1.2.8.11. Contingency Plan (Mission-Essential Contractor Services Plan). The Contractor shall develop, implement and maintain a Contingency Plan that ensures continued performance in the event of catastrophic and non-catastrophic events, work stoppages, and utilities outages. The Contingency Plan will provide for immediate response to catastrophic events to ensure minimal impact on the mission. The plan shall also include procedures for promptly repairing utility breaks/interruptions made or caused by the Contractor. The Contractor shall make the Contingency Plan available to the Government (CORs) for review and comment within 2 business days after contract award.

1.2.8.12. Title V Reporting. The Contractor shall comply with all requirements of PAFB Title

V permit located at https://www.colorado.gov/pacific/cdphe/title-v-operating-permits.

The Contractor will coordinate a review of Title V permit requirements with the installation air quality program manager, 21 CES/CEIE, prior to performing any maintenance (routine or otherwise) on HVAC systems or emergency generators. The Contractor shall maintain emergency generator runtimes, fuel tank inspections and calculated fuel usage by using APIMS https://apims.af.mil/apims and make available to 21 CES/CEIE at a minimum annually on the task order anniversary date and upon request within two (2) business days of request.

1.2.8.13. Contractor Full-Time Equivalent Reporting. The Contractor shall report all

Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), running 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk at the email address located at http://www.ecmra.mil.

1.2.9. PARTS

1.2.9.1. Parts. 1.2.9.1 Costs for parts for preventative maintenance services shall be included in the fixed-price for monthly services. Costs for parts for routine service calls, and emergency service calls sufficient to complete/eliminate the emergency situation shall be included in the fixed-price for monthly services. Pricing for monthly services shall include consumables and parts, supplies and materials needed for routine and preventive maintenance and in performance of day-to-day contract

Page 13 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO requirements. If parts are required for additional repair, replacements or upgrades outside of the monthly services, or if parts for repair under a single routine service call or single emergency service call exceed $1,500, the contractor shall obtain approval from the COR prior to purchase and installation. The contractor shall not consolidate requirements or parts lists from multiple service calls in an effort to exceed the threshold. Request for approval shall include the manufacture, part number, and purpose or required part(s), and only the contractor’s Shipping and Handling Fee shall be applied to the cost of the parts. The contractor shall not proceed with ordering or installing parts without approval from the Contracting Officer. If approval is granted, the Contracting Officer will provide authorization and a task order or modification with funding for the additional parts. The contractor shall provide the COR with a monthly itemized parts list of parts purchased for installation. This report shall state where the part was used, for what purpose, manufacture & part number. Lastly, the report shall cite the appropriate Contract Number, Task Order, and CLIN Number.

1.2.9.2. Reserved.

1.2.9.3. Reserved.

1.2.9.4. Contractor Owns Replacement Parts Until Installation. The Contractor shall furnish and own all replacement parts until they are installed on Government-owned equipment.

1.2.9.5. Sufficient Number of Parts. The Contractor shall maintain a sufficient number of parts and materials (bench stock) required for normal maintenance and repairs IAW the PWS.

1.2.9.6. Parts Quality. The Contractor shall purchase parts for repair and maintenance which are of equal or greater quality to the parts replaced. All electrical components replaced (i.e. contactors, wiring, piping and valves) must be either new or refurbished to manufacturer’s tolerances.

1.2.9.7. Reserved.

1.2.9.8. Parts Under Warranty. The Contractor shall arrange for the repair or replacement of equipment and parts covered by a warranty. The Contractor shall replace or repair equipment and parts not under warranty.

1.2.9.9. Access Panels. All access panels (doors) and cover plates shall be reinstalled after inspection or work is completed.

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1.2.10. RELEVENT DOCUMENTS

1.2.10.1. All Relevant Documents. After completion of work, the Contractor is required to submit all relevant documentation to the COR. Relevant documentation includes but is not limited to service manuals, wiring diagrams, start-up procedures, warranty information, etc.

1.2.11. GOVERNMENT WIDE COMMERCIAL PURCHASE CARD (GPC)

1.2.11.1. Accepting GPC for Payment. The Contractor is required to accept GPC as the method of payment for orders or calls valued at or below the micro-purchase threshold identified in Federal Acquisition Regulation (FAR) Part 2.

1.2.11.2. Waiver of Surcharges. For payments made utilizing the GPC against this contract, the Contractor shall waive any and all surcharges and taxes associated with processing the GPC through the Government Purchase Card Banking System, at the date/time of purchase.

1.2.11.3. GPC Purchase Receipt. All GPC purchases under the agreements shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: (i) Name of Contractor. (ii) Contract number and building number. (iii) Date of service. (iv) Purchase number. (v) Itemized list of supplies/services furnished. (vi) Quantity, unit price and extended price of each item, less applicable discounts (unit prices and extended prices need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). (vii) Date of delivery or shipment. (viii) Name and telephone number of the credit card holder, and the term “Credit Card”.

1.3. BASE REGULATIONS AND SECURITY

1.3.1. BASE REGULATIONS

1.3.1.1. Installation Entry. The Contractor shall comply with established security procedures for entering the installation and its facilities to include any special security procedures that may be established for entry to Restricted Areas or mission essential or vulnerable areas.

1.3.1.2. Entry Denial. The government reserves the right to terminate entry of any Contractor employee upon disclosure of information that indicates the individual’s continued entry to the installation is not in the best interest of the national security. Additionally, violation of or deviation from established security procedures by Contractor employees may result in confiscation of identification media and denial of future

Page 15 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO entry to the installation.

1.3.1.3. Installation Commander Requirements. The Contractor and all employees shall comply with all PAFB security requirements imposed by the Installation Commander at all times while on the premises to include not using cell phones while operating a vehicle on Base.

1.3.1.4. Commander’s Right to Deny Entry. The Commander of PAFB reserves the right to deny entry to a restricted or controlled area to any Contractor employee who’s NACI/LC is unfavorable and the right to terminate the entry of any employee upon disclosure of information which indicates the individual’s continued entry to any area is not in the best interest of national security. Additionally, violation of or deviation from established security procedures by Contractor employees may result in confiscation of identification media and denial of future entry to the installation.

1.3.1.5. Vehicle Requirements. Proper state vehicle registration, proof of insurance, and a valid driver’s license are required to drive on PAFB. All commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles.

1.3.1.6. Vehicles. All Contractor company vehicles used in the performance of this contract shall have the company name prominently displayed on each side of the vehicle. The Contractor shall maintain vehicles to present a neat, clean, and professional appearance. All vehicles will be in operable condition and meet the local, state, and federal safety requirements. The Government may inspect the Contractor's vehicles at any time and direct the removal of any objectionable vehicle from the installation.

Vehicles found to be unsafe or unable to function as designed will be removed from the installation and replaced at Contractor’s expense. Vehicle repairs will not be performed on base.

1.3.1.7. Security Delays. The work on this contract occurs on a military installation. Delays or additional response due to exercises are part of the environment and cannot be considered cause for an adjustment in price. Maintenance operations are subject to unscheduled interruptions and maintenance personnel may be required to immediately leave the designated work area or be denied access due to security operations, exercises, etc. There are typically between two (2) and four (4) planned exercises per year with an average length of ten (10) calendar days each.

Mission requirements may necessitate suspension or cancellation of maintenance operations for that period. All uncompleted work requirements shall be rescheduled for a later date.

1.3.2. CONTRACT SECURITY REQUIREMENTS

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1.3.2.1. Security Officer. Within five (5) business days of contract award, the Contractor shall designate in writing to the CO a Security Officer who shall be the point of contact for all security matters. The Security Officer shall contact the individual Security Managers in various facilities regarding procedures to initiate personnel security requirements within five (5) business days after contract award.

1.3.2.2. Security Briefing. Contractor personnel shall be briefed by the Security Officer on established security requirements and procedures prior to any employee working on PAFB.

1.3.2.3. Background Checks. IAW Air Force Instruction (AFI) 10-245, Air Force

Space Command Supplement (AFSPCSUP) 1, Para 2.17.3.1, Air Force Antiterrorism Standards, all Contractor personnel shall submit to a Colorado Crime Information Center (CCIC) and National Crime Information Center (NCIC) check prior to being granted access to the installation. Refusal to submit to the CCIC/NCIC check or a report of adverse information will result in denial of access to the Contractor’s employee(s).

1.3.2.4. Obtaining Access. IAW Installation Security Instruction 31-101, Para 6.2.8, the

Contractor shall obtain all necessary cards, passes, decals or other items required for access on PAFB, including access for those employees who drive to work.

Upon completion or termination of the contract, or termination of a Contractor employee, the Contractor shall surrender any identification badges and vehicle identification to the Security Police at the Visitor’s Control Center. Final contract payment will not be made until all badges have been accounted for.

1.3.2.5. Unescorted Entry (Controlled). The Government shall issue Controlled Area Badges, which are valid only for the actual period of employment or the term of the contract, whichever terminates first. Contractor employees shall display their controlled area badges on their outer garments above waist level, and shall, upon request, surrender badges to any Department of Defense member for identification verification. Violations or deviations from established security procedures by Contractor employees may result in the confiscation of controlled area badges and the denial of future entry to these areas.

1.3.2.6. Contractor Badge Request. The Contractor shall provide a letter to the COR or FM on company letterhead including company address, telephone number, and contract number listing all employees who require access to PAFB. The letter shall include, for each employee, the employee’s full name, social security number, driver’s license number, date of birth, place of birth, citizenship, security level, and duty hours. The

Page 17 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO letter will be on file with the PAFB Security Forces Squadron (SFS) for 30 calendar days from the date on the letter, after which it will be discarded. Each Contractor employee must obtain the necessary badge within the 30-day period. When a badge is requested for a new employee, an updated employee list shall be provided to the COR or FM. The Government is not responsible for Contractor employees who cannot obtain or maintain the appropriate security clearance or badge.

1.3.2.7. Contractor Badge. Contractor employees shall apply for individual identification badges at the PAFB SFS Visitors’ Control Center, Bldg. 1334, upon employment after access letter is on file with the SFS. Badges are processed Monday through Friday from 6:00 AM to 5:00 PM. No appointment is necessary.

1.3.2.8. Removal from Area. Contractor personnel shall immediately leave any area upon notification by the CO, COR, FM, Security Personnel, SFS, or other appropriate authority when directed, as occasional operational requirements or emergencies dictate.

1.3.2.9. Restricted Areas on PAFB. Several facilities are restricted areas where special security procedures are utilized. Contract performance required within these areas shall require Contractor to comply with various levels of security and established personnel security entry control procedures. Contractor employees requiring access to these facilities shall obtain required badges/clearances. Required access to specific rooms often will include an additional security level requiring escort.

Contractor employees shall enter through designated entry control points by the most direct route to and from the work site.

1.3.2.10. Disclosure of Sensitive Data. The Contractor shall recognize that, in the performance of the contract, it may receive or have access to certain sensitive information. The Contractor shall agree to use and examine this information exclusively in the performance of the contract and to take the necessary steps to prevent disclosure of such information to any party outside of the Government.

1.3.2.11. Physical Security. The Contractor shall protect Government information, property, equipment and resources that are generated, issued, or supplied under the terms of this contract IAW AFI 31-601 Para 1.3, and AFI 31-401, Para

1.3.4.2. Further, the Contractor shall not remove any Government property from the installation unless authorized by the FM or COR in writing. The Contractor shall immediately report any damage to Government property to the COR, FM, and CO. The Contractor shall repair or replace all damage to real property, including grounds, to original condition at no additional expense to the Government. The Contractor shall repair all damage within five (5) business days

Page 18 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO with materials of like type, quality, and finish by skilled craftsmen of the trades involved.

1.3.2.12. Facility Security. The Contractor shall complete all additional security training to gain access to specific facilities, operating systems, and information via the Learning Management System. The Contractor shall safeguard all Government property provided for Contractor use. Upon work completion, Contractor employees shall secure all doors, turn off all lights, and protect any classified information.

1.3.2.13. Key/Lock Control. The Contractor shall ensure all keys and lock combinations issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. Contractor shall immediately report any occurrences of lost keys to the COR or FM. If the COR or FM cannot be reached, the Contractor shall notify SFS. In the event keys must be replaced, the Government will replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the cost of replacement from the monthly payment due the Contractor.

1.4. HAZMAT, ENVIRONMENTAL, AND UTILITIES

1.4.1. HAZMAT HANDLING

1.4.1.1. HAZMAT Tracking System. The Contractor shall use the Air Force (AF) provided Hazardous Material (HAZMAT) tracking system to manage and track all hazardous materials used. 21 CES will control Contractor’s user rights to the system, and PAFB HAZMAT Management Staff will provide training (see para

1.4.4.3 and all sub-para).

1.4.1.2. Chemical and Material Disposal. The Contractor shall dispose of all chemicals IAW Environmental Federal, State and Local Laws and Regulations. The Contractor shall dispose of all glycol, oils, refrigerants, light bulbs-lamps and building support batteries IAW EPA laws. If any of the materials used by the Contractor in the performance of this contract are considered hazardous, the Contractor shall follow all local, state, and federal laws concerning hazardous waste and pay all costs associated with the proper management and disposal of any hazardous waste. The Government will provide all of the emissions permits for the Contractor to include scheduling of opacity readings.

1.4.1.3. Hazardous Material Handling. The Contractor shall handle hazardous materials according to federal, state, and local laws and emergency response requirements.

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Licenses for employees in the use of hazardous materials will be the responsibility of the Contractor and will be obtained at the Contractor’s expense. The Contractor shall report all instances of spills, leaks, and inadvertent release of hazardous materials to the COR and FM as soon as the event occurs. The Contractor shall take all hazardous materials off base with them at the close of the contract. No hazardous materials shall be left or stored on base after the contracting period.

1.4.1.4. Material Safety Data Sheets (MSDS). The Contractor shall maintain

Manufacturers’ Materials Safety Data Sheets (MSDS) on all hazardous materials used in the performance of this contract.

1.4.1.5. Hazardous Materials Pharmacy (HAZMART). The Contractor shall obtain, prepare, and provide an AF Form 3952, Chemical/Hazardous Material Request Authorization and Manufacturer’s MSDS or Safety Data Sheet (SDS), to the base HAZMART, Building 652, for all chemicals/hazardous materials to be used on PAFB within two (2) weeks after contract start date and within two (2) weeks after any new materials or supplies are purchased for use under this contract. All hazardous materials or chemicals brought and used on the installation by the Contractor will be subject to pre-approval and authorization by the installation environmental office.

The PAFB Hazardous Material Management Program Team will review Contractor hazardous material requests and will notify the Contractor of materials approved.

1.4.1.6. HAZMAT Tracking and Reporting. Document the types and quantities of hazardous materials used in performance of this contract. The Contractor’s documentation shall be provided to the Government on a monthly basis on the first business day of each month and submitted to the HAZMART at Bldg. 652.

1.4.1.7. Handling as Required by Law. The Contractor shall manage all hazardous chemicals or toxic material used, removed or handled and wastes generated IAW federal, state and local laws.

1.4.1.8. Hazardous Waste Management. The Contractor shall immediately contact the

PAFB 21 CES/CEIE Environmental Flight, upon generating any waste that is regulated as hazardous. The Contractor shall contact the environmental flight if assistance is needed in making a waste determination. Contractor shall ensure all copies of shipping documents, manifests and any weight tickets for waste shipped off base are supplied to 21 CES/CEIE Installation Management.

1.4.2. WATER QUALITY

1.4.2.1. Water Discharge. IAW the Clean Water Act and Safe Drinking Water Act, the Contractor shall comply with the requirements of the National Environmental Pollutant Discharge Elimination System Permit and the Waste Water Permit with

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Colorado Springs Utilities. Only discharge water approved by the above permits is allowed into the sanitary sewer system. A copy of the permits may be obtained from the installation water quality manager, 21 CES/CEIE. A certified back flow prevention device must be installed on all faucets before connecting equipment/devices that mix or prepare soaps or other cleaning chemicals.

Remove all equipment/devices from faucets when finished with task.

1.4.3. AIR QUALITY

1.4.3.1. Title V Requirements. The Contractor shall comply with all requirements of PAFB

Title V permit located at:

http://www.cdphe.state.co.us/ap/downop/ep147p04.pdf. The

Contractor shall coordinate a review of Title V permit requirements with the installation air quality program manager, 21 CES/CEIE, prior to performing any maintenance (routine or otherwise) on HVAC systems or emergency generators. The Contractor shall use APIMS https://apims.af.mil/apims/ to maintain emergency generator runtimes and calculated fuel usage, and make available to 21 CES/CEIE upon request within two (2) business days of request. For Bldg. 2: The Contractor shall provide documentation of all hours run on generators by actual emergencies and maintenance monthly on the first business day of each month to 21 CES/CEIE.

Annually within one (1) month of contract anniversary date the Contractor shall coordinate with 21 CES/CEIE to witness Contractor performance of required testing.

1.4.4. GENERAL ENVIRONMENTAL COMPLIANCE

1.4.4.1. Green Procurement. In order to comply with the green procurement requirements of Section 6002 of Resource Conservation and Recovery Act of 1976 the Government requires the use of recycled and recovered materials, bio-based products, energy and water savings products, and environmentally preferable products. Recycled and recovered materials are identified by the Environmental Protection Agency’s Comprehensive Procurement Guidelines (information available at https://www.epa.gov/smm/comprehensive-proceurement-guideline-cpg-program Bio-Based products are identified by United States Department of Agriculture under Bio-Based products (information is available at http://www.biobased.oce.usda.gov).

Environmentally preferable products are products that are less hazardous to the environment. Some products are certified by the Green Seal organization (information is available at http://www.greenseal.org/). See Appendix I for a list of environmentally preferred materials. These materials and products must meet the requirements of the PWS, must not delay the progress of the work, must be available from more than one source, and must not be cost prohibitive. Material and product submittals for all recycled-content items shall list the recycled and recovered materials used and the percentage content. The Contractor shall track the purchase, quantities and the percent of recyclable content for these materials throughout the life of the contract. Consolidate and provide information as required by Federal Acquisition Regulation (FAR) 52.223-9, titled Certification and Estimate of

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Percentage of Recovered Material Content for EPA Designated Items. The quarterly and annual reports will be sent to the COR and 21 CES/CEA.

1.4.4.2. Hazardous Material Handler Point of Contact. The Contractor shall ensure that the Government has an up to date Hazardous Material Point of Contact and provide the information to 21 CES/CEI, within two (2) weeks of contract award and within two (2) weeks of changes thereafter.

1.4.4.3. Environmental Training Sessions. The PAFB Environmental Management Staff

(21 CES/CEIE) will provide required environmental training courses for Contractor employees on the topics below. 21 CES/CEIE will set-up and coordinate all training through the CORs. Required trainings will be coordinated through the 21 CES/CEIE. Trainings will be supplied by the Government and must be completed within two (2) weeks of start of work, and when a new employee is hired. All environmental classes may be completed in one training session lasting approximately two and a half (2 ½) hours. Several of the trainings must additionally be completed by each Contractor employee as an annual requirement (see para

1.4.4.3.3 and 1.4.4.3.5) and must be completed within one (1) month of the course anniversary date. Should the Government suspect non-compliance, a refresher will be given to the Contractor on an as-needed basis. Specifically, these training sessions are:

1.4.4.3.1. HAZMAT management and use of Enterprise Environmental, Safety, and

Occupational Health Management Information System (EESOH-MIS) training.

1.4.4.3.2. HAZMAT Tracking System training for managing and tracking all hazardous materials used in performance of the contract.

1.4.4.3.3. Hazardous waste management training (annually).

1.4.4.3.4. Environmental Management Systems training.

1.4.4.3.5. Resource Conservation & Recovery Act (RCRA) Awareness Training, Spill

Prevention, Controls and Countermeasures Training, and Storm Water Pollution Prevention (annually).

1.4.4.3.6. Air Pollution Information Management System (APIMS) training on the

Refrigerant management module.

1.4.4.3.7. Air Quality and Title V Air Permit Requirements training.

1.4.4.4. Environmental Safety and Health Inspection (ESOHI). The Contractor shall

Page 22 of 65 PWS - HVAC, Electrical, and CRAC Services Peterson AFB, CO participate in the ESOHI. Conduct a quarterly evaluation Stage 1 ESOHI. The Contractor shall participate in the Annual Stage 2 ESOHI, historically scheduled in June, but subject to change as scheduled by the Base. The Contractor shall participate in Stage 3 ESOI currently scheduled by Air Force Space Command every 2 years.

Typically, a Tier 2/3 ESOHI is 7 to 10 calendar days in duration. A typical shop level ESOHI assessment will last approximately 2 hours.

1.4.4.5. Emissions Permits. The Government shall provide all of the emissions permits for the Contractor to include scheduling of opacity readings.

1.4.4.6. Environmental Compliance Assessment and Management Program (ECAMP).

The Contractor shall participate in ECAMP as required by the 21 SW Commander’s Inspection Program (CCIP). ECAMP is designed to combine Federal, Department of Defense (DoD), and Air Force environmental regulations, along with existing checklists from the EPA and private industry, and documentation of good management practices and risk-management issues, into a series of checklists that list legal requirements and specify environmental items or operations to review.

1.4.4.7. Work Site Maintenance. The Contractor shall maintain all indoor and (exterior generator-chiller yard) work sites to prevent the spread of contamination, provide for the safety of all individuals in the vicinity of the work site areas, prevent the attraction of insects, pests or rodents, and prevent the release of any contamination to the environment. All trash, debris and unusable parts generated during maintenance and repairs shall be removed from the base and properly disposed by the Contractor. The Contractor shall keep the work area free at all times from accumulation of waste and non-essential materials. The work site shall be maintained to present an orderly appearance and to maximize work efficiency.

Snow and Ice will be removed from exterior Chiller and Generator Yards as needed to prevent slip-fall hazards, and provide safety accessing Chillers and Generators. Disburse government provided sand as needed over ice. No ice melt will used because “ice melt” breaks down-deteriorates concrete.

1.4.4.8. Insect and Rodent Control. If the need arises for entomology services, the Contractor shall call the 21 CES Service Desk. The Government will provide insect/rodent control services at no expense to the Contractor.

1.4.4.9. Refuse/Recycle Collection. The Contractor may use any Government dumpster located on base for recycling paper, plastic, aluminum or cardboard or refuse. If Contractor personnel have any questions regarding items to put in the refuse bins, they shall contact the Recycling Manager. The Contractor will close all lids after use.

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1.4.5. CODE REQUIREMENTS

1.4.5.1. Coordination. The Contractor shall coordinate with the base fire department 719-556-6574 or 719-556-7354 for hot work permits (for welding or open flame operations), as required. Welding or torching of any kind on PAFB requires a hot work permit. The Contractor shall obtain a hot work permit from the Base Fire Department, Building 218. A permit will be issued within three (3) business days with instructions for fire prevention.

1.4.6. UTILITIES

1.4.6.1. Government Provided Utilities. The Government will provide gas, electricity, sewage, and water. The Contractor shall practice utility conservation.

1.4.6.2. Request for Utilities Outage. The Contractor shall submit a request in writing of any utility outage necessitated by the project work at least 15 business days prior to the proposed outage unless otherwise approved in writing by the COR or FM. The Contractor shall not operate any valve, circuit breaker, or other utility shut-off device unless approved in writing by the COR/FM.

1.4.6.3. Utilities Outage Conflicts. The Contractor shall verify that there are no conflicts with the scheduled outage immediately before shutting off the utility and implement lockout/tag out procedures as needed. At a minimum, all scheduled outages require COR or FM written approval.